VN-741PC

Olympus VN-741PC manual

VN-741PC

User manual for the Olympus VN-741PC in English. This PDF manual has 70 pages.

Table of contents

Page: 1
Getting started Recording Playback Menu Use with a PC Other information EN 1 2 3 4 5 6 VN-741PC DIGITAL VOICE RECORDER USER MANUAL Thank you for purchasing an Olympus digital voice recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recording, we recommend that you test the record function and volume before use.
Page: 2
2 EN Names of parts........................................................ 4 Recorder ...........................................................................4 Display (Normal mode).....................................................5 Display (Simple mode)......................................................6 1 Getting started Setup...................................................................... 7 Inserting the battery.........................................................8 Turning the power ON.......................................................9 Setting the time/date.......................................................9 Selecting the mode.........................................................10 Batteries................................................................11 Preventing accidental operation..............................12 Setting HOLD mode ........................................................12 Releasing HOLD mode.....................................................12 Turning the power OFF............................................13 Selecting folders and files.......................................14 2 Recording Recording...............................................................15 Basic recording procedure...............................................15 Pausing/resuming recording...........................................17 Quickly checking a recording...........................................17 Monitoring while recording............................................18 Changing the recording scene [Rec Scene]................19 Changing the recording scene.........................................19 Recording with an external microphone...................21 Recording with an external microphone.........................21 Recording from another connected device................22 Recording audio from another device with this recorder...22 3 Playback Playback ................................................................24 Basic playback procedure................................................24 Fast-forwarding..............................................................25 Rewinding......................................................................25 Skipping to the beginning of a file .................................26 Playback through the earphones....................................27 Changing the playback speed.........................................29 AB repeat playback........................................................30 Index marks/temp marks ........................................31 Writing an index mark/temp mark .................................31 Erasing an index mark/temp mark..................................31 Erasing files............................................................32 Erasing files.....................................................................32 4 Menu Setting menu items................................................34 Basic operation...............................................................34 File menu [File Menu] .............................................37 Preventing accidental file erasure [File Lock]..................37 Displaying file information [Property] ...........................37 Recording menu [Rec Menu]....................................38 Selecting the recording level [Rec Level].........................38 Setting the recording mode [Rec Mode].........................38 Reducing noise during recording [Low Cut Filter] ...........39 Voice-activated recording function [VCVA].....................39 Playback menu [Play Menu].....................................41 Selecting playback modes [Play Mode]...........................41 Setting a skip space [Skip Space]....................................41 Table of contents
Page: 3
3 EN Table of contents LCD/Sound menu [LCD/Sound Menu] ........................43 Adjusting the contrast [Contrast]....................................43 Setting the LED indicator light [LED]...............................43 Turning beeping sound ON/OFF [Beep]...........................43 Changing the display language [Language] ...................43 Device menu [Device Menu] ....................................44 Setting the time/date [Time & Date] ..............................44 Selecting the mode [Mode Select]..................................45 Restoring the default settings [Reset Settings]...............45 Formatting a recording media [Format]..........................46 Checking recording media information [Memory Info.]...47 Checking voice recorder information [System Info.] .......47 5 Use with a PC PC operating environment ......................................48 PC connection/disconnection...................................50 Connecting the voice recorder to a PC.............................50 Disconnecting the voice recorder from a PC ....................51 Transferring files to a PC..........................................52 6 Other information Alarm message list..................................................54 Troubleshooting ....................................................56 Recorder care .........................................................59 Accessories (optional) .............................................60 Copyright and trademark information .....................61 Safety precautions..................................................62 Specifications.........................................................66 Indications used in this manual NOTE Describes precautions and operations that should be absolutely avoided in using the voice recorder. TIP Describes useful information and hints that will help you getting the most out of your voice recorder. ☞ Indicates reference pages describing details or related information.
Page: 4
4 EN Names of parts Recorder 1 8 9 % # ^ $ & * ( ) - = q 0 ! @ 2 3 4 5 6 7 1 USB connector 2 Display 3 LED indicator light (LED) 4 STOP (4) button 5 ERASE button 6 MENU button 7 Built-in speaker 8 Built-in microphone 9 POWER switch 0 REC (record) (s) button ! FOLDER/INDEX button @ SCENE button # 0 button $ + button % 9 button ^ `OK button & – button * Stand ( USB connector slide lever ) Microphone jack ( ) - Earphone jack ( ) = Battery cover q Strap hole Names of parts
Page: 5
5 EN Names of parts Names of parts Display (Normal Mode) During recording mode 3 4 5 8 0 6 7 1 2 3 4 5 8 9 ! 6 7 1 2 During stop mode or playback mode 1 File name 2 Battery indicator 3 Folder indicator, Current file number in folder/Total number of recorded files in folder and file lock indicator 4 Voice recorder status indicator [ ]: Recording indicator [ ]: Recording pause indicator [ ]: Stop indicator [ ]: Playback indicator [ ]: Fast playback indicator [ ]: Slow playback indicator [ ]: Fast-forward indicator [ ]: Fast-rewind indicator 5 Elapsed recording time or playback time 6 Recording media indicator [l]: Internal memory Possible recording time remaining 7 Meanings of indicators shown in indicator display area Rec Scene: [ ]: Dictation [ ]: Meeting [ ]: Conference [ ]: Duplication (Cassette) [ ]: Duplication (CD) [ ]: Duplication (Timer) [ ]: Telephone Rec [ ]: DNS [ ] [ ] [ ]: Rec Level [ ]: VCVA [ ]: Low Cut Filter Play Mode: [ ]: Folder [ ]: File [ ]: Repeat 8 Recording format indicator 9 File length 0 Level meter ! Playback position bar indicator
Page: 6
6 EN Names of parts Names of parts Display (Simple Mode) During recording mode 3 4 5 8 2 6 1 3 4 5 8 2 7 1 During stop mode or playback mode 1 Folder indicator, Current file number in folder/Total number of recorded files in folder and file lock indicator 2 Battery indicator 3 Voice recorder status indicator [ ]: Recording indicator [ ]: Recording pause indicator [ ]: Stop indicator [ ]: Playback indicator [ ]: Fast playback indicator [ ]: Slow playback indicator [ ]: Fast-forward indicator [ ]: Fast-rewind indicator 4 Elapsed recording time or playback time 5 Recording media indicator [l]: Internal memory Possible recording time remaining 6 Level meter 7 File length (During stop mode), Playback position bar indicator (During playback mode) 8 Rec Scene TIP • Pressing and holding the STOP (4) button while the voice recorder is in stop mode displays the settings [Time & Date] and [Remain] (amount of possible recording time remaining). If the current time/date is set incorrectly, see“Setting the time/date [Time & Date]”(☞P.44).
Page: 7
1 7 EN Setup Setup After unpacking the voice recorder, follow the steps below to have it ready for use. Getting started 1 3 Inserting the battery Getting started 2 3 Turning the power ON Getting started 3 3 Setting the time/date Set the voice recorder’s clock for use with file management. Getting started 4 Selecting the mode Select either normal mode or simple mode. Remove the screen protector on the display. Getting started
Page: 8
1 Setup 8 EN Setup Inserting the battery Before using the voice recorder, insert the battery in the battery compartment of the voice recorder. 1 Slide open the battery cover while pressing down on it. 2 Insert AAA batteries, making sure to place the positive and negative terminals correctly. Insert the battery’s negative terminal first 3 Slide the battery cover completely closed.
Page: 9
1 9 EN Setup Setup Turning the power ON 1 Slide the POWER switch to the [ON] position. POWER switch TIP • When [Language] appears in the display after turning the power ON, press the + or – button to change the display language and press the `OK button to finalize the setting. Setting the time/date 1 Press the 9 or 0 button to select the item to set. 2 Press the + or – button to change the number. • To change the setting of another item, press the 9 or 0 button to move the blinking cursor, then press the + or – button to change the number. 3 Press the `OK button to finalize the setting. TIP • You can press the `OK button during the setting procedure to set the items entered so far and start the clock.
Page: 10
1 Setup 10 EN Setup Selecting the mode 1 Press the + or – button to change the mode. [Normal Mode]: This is the standard mode in which all functions are available. [Simple Mode]: This mode lists frequently used functions. Displayed text becomes larger for easier viewing. 2 Press the `OK button to finalize the setting. TIP • The mode can be switched even after setting.“Selecting the mode [Mode Select]”(☞ P.45) • Once the mode is set after purchase, the [Mode Select] screen is not displayed again, even if the batteries are replaced.
Page: 11
1 11 EN Batteries Batteries Battery indicator As the battery loses its remaining charge, the battery indicator on the display changes as follows: • [ ] indicates there is little remaining battery charge. Replace the battery with a fresh one. When the battery has run out [ ] and [Battery low] appear, and operation stops. Battery precautions • The voice recorder does not support manganese batteries. • Always turn the power off before replacing the battery. Files may be damaged if the battery is removed while the voice recorder is recording or performing an operation such as erasing a file. • If the batteries are removed from the voice recorder, the [Time & Date] screen is displayed automatically when the power is turned on. See “Setting the time/ date [Time & Date]” (☞ P.44) for the procedure. • When not using the voice recorder for an extended period, always remove the battery before storage. • The continuous battery usage time will vary depending on the performance of the battery in use (☞ P.67). For users in Germany Olympus has an agreement with the GRS (Joint Battery Disposal Association) in Germany to ensure environmentally-friendly battery disposal.
Page: 12
1 Preventing accidental operation 12 EN Setting the voice recorder to HOLD mode maintains the current operation and disables button operations. HOLD mode is a handy feature for preventing unintentional operation from accidentally pressing the button when the voice recorder is carried in a bag or pocket. It is also useful for preventing the voice recorder being accidentally stopped during recording. Setting HOLD mode 1 While the recorder is in recording mode or playback mode, slide the POWER switch to the [OFF/ HOLD] position. • [Hold] appears in the display, and the recorder enters HOLD mode. Releasing HOLD mode 1 Slide the POWER switch to the [ON] position. NOTE • When any button is pressed during HOLD mode, [Hold] appears in the display for 2 seconds. No other operation is performed. • Setting HOLD mode during voice recorder playback (or recording) continues the playback (or recording) operation and prevents any other operation from being performed (The power turns off when playback ends or when recording ends because, for example, there is no remaining memory space). Preventing accidental operation
Page: 13
1 13 EN Turning the power OFF Existing data, menu settings and the clock setting are saved when the power is turned OFF. 1 While the recorder is in stop mode, slide the POWER switch to the [OFF/HOLD] position. • The playback stop position at power OFF is stored in the memory. TIP • Turning the power OFF whenever the voice recorder is not in use minimizes battery consumption. Power Save mode When the voice recorder has been stopped for at least 5 minutes after power ON, the display disappears and the voice recorder automatically enters the Power Save mode. • Pressing any button releases the Power Save mode. Turning the power OFF
Page: 14
1 Selecting folders and fi les 14 EN The recorder provides five folders, [ ], [ ],[ ], [ ] and [ ]. Each folder can store up to 200 files. 1 Press the FOLDER/INDEX button while the voice recorder is in stop mode. a b a File number b Folder indicator • The folder changes each time you press the FOLDER/INDEX button. 2 Press the 9 or 0 button to select the desired file. • Immediately after a file is selected, the recorded date and time is displayed for 2 seconds only. Selecting folders and files
Page: 15
2 Recording 15 EN Recording The voice recorder has five folders ([ ] to [ ]) in which recorded files can be saved. These folders provide a handy way to sort recordings into separate categories (such as business and leisure). Basic recording procedure 1 Select the folder to save the recording in (☞ P.14). • Each new voice recording file is saved in the selected folder. 2 Point the built-in microphone in the direction of the sound to record. • When necessary, you can use the voice recorder with the stand extended as shown in the figure. 3 Press the REC (s) button to start recording. b c e a d a Rec Mode b Elapsed recording time c Level meter (changes according to recording volume and recording function setting) d Remaining possible recording time e Recording level • The LED indicator light lights. 4 Press the STOP (4) button when you want to stop recording. f f File length Recording
Page: 16
2 Recording 16 EN Recording Sound files recorded with the voice recorder are automatically given a file name in the format below. 151001_0001.MP3 1 2 3 1Date recorded Indicates the year, month and day the recording was made. 2File number Appended file numbers are consecutive regardless of whether the recording media has been switched. 3Extension Indicates that the file is in MP3 format. TIP • [Rec Mode] must be set with the voice recorder stopped (☞ P.38). NOTE • To prevent the beginning of the recording being cut off, start recording after the LED indicator light has lit or recording indicator has appeared in the display. • When the remaining possible recording time is 60 seconds, the LED indicator light starts flashing. It flashes more rapidly as the remaining time decreases (at the 30- and 10-second points). • When [Folder full] appears, no more recording can be done. To record more, you will need to select a different folder or delete unneeded files (☞ P.32). • If [Memory full] appears, the voice recorder has no more available memory space. You will need to delete unneeded files to record more (☞ P.32). • Processing performance may be reduced when data has been repeatedly written to or deleted from the recording media. Please initialize the recording media in this case (☞ P.46).
Page: 17
2 Recording 17 EN Recording Pausing/resuming recording 1 Press the REC (s) button during recording. • Recording pauses, and the blinking message [7 5 PAUSE] appears in the display. • Recording is stopped automatically after being paused for at least 60 minutes. 2 Press the REC (s) button again while recording is paused. • Recording resumes from the position it was paused at. Quickly checking a recording 1 Press the `OK button during recording. Recording settings Various recording settings are available, letting you tailor recording to different recording conditions. [Rec Level] (☞ P.38) Sets the recording level. [Rec Mode] (☞ P.38) Sets the recording sound quality. [Low Cut Filter] (☞ P.39) Reduces humming sounds from equipment such as air-conditioners or projectors. [VCVA] (☞ P.39) Sets the trigger level for voice-activated recording (VCVA). [Rec Scene] (☞ P.19) Used to select one of multiple pre-registered templates of recording settings. When selected, each template enters several settings tailored to a particular recording location or condition all in a single operation.
Page: 18
2 Recording 18 EN Recording Monitoring while recording You can monitor the recording as you are making it by listening on the earphones plugged into the voice recorder’s earphone jack ( ). Use the + or – button to adjust the recording monitor volume. • The earphones are optional. 1 Connecttheearphonestothevoice recorder’searphonejack( ). • Changing the volume will not affect the recording level. NOTE • To avoid unpleasantly loud sound, set the volume to [00] before plugging in the earphone. • To prevent feedback, do not place the earphone near the microphone while recording. • When [Rec Level] (☞ P.38) is set to [Auto], the effect of the level setting will not be reflected in the recording monitor audio. To earphone jack
Page: 19
2 Changing the recording scene [Rec Scene] 19 EN Changing the recording scene The voice recorder has pre-registered templates of optimum settings tailored to various recording applications such as conference and dictation. When selecting one of these templates you can enter several settings recommended for your recording application all in a single operation. [Dictation] Suitable for recording your own voice and other sounds that are extremely close. [Meeting] Suitable for recording meetings held in a small space and other sounds that are fairly close. [Conference] Suitable for recording conferences in a large space and other sounds over a wide area. [Duplication (Auto Divide)] Suitable for duplicating from cassette tapes and CDs. The silent intervals between tracks are detected to automatically divide the tracks so each one is saved as a separate file during recording. [Duplication (Timer)] Records continuously to one file and stops when the set time is reached. [Telephone Rec] Suitable for recording telephone conversations. [DNS] For Speech Recognition Software. 1 Press the SCENE button while the voice recorder is in stop mode. 2 Press the + or – button to select the desired recording application. • You can choose from [Dictation], [Meeting], [Conference], [Duplication (Auto Divide)] (☞ P.22), [Duplication (Timer)] (☞ P.22), [Telephone Rec] (☞ P.21), [DNS] or [Off]. 3 Press the `OK button to finalize the setting. Changing the recording scene [Rec Scene]
Page: 20
2 Changing the recording scene [Rec Scene] 20 EN Changing the recording scene [Rec Scene] TIP • [Rec Scene] also can be set from the menu (☞ P.34). NOTE • Recording menu settings cannot be changed when a [Rec Scene] selection has been made. To use these functions, you must select [Off] for the [Rec Scene] setting. • During simple mode, [Rec Scene] cannot be set to [Off] (☞ P.45). Pre-registered [Rec Scene] settings [Dictation] [Rec Level] [Low] [Rec Mode] [MP3 128 kbps] [Low Cut Filter] [On] [VCVA] [Off] [Meeting] [Rec Level] [High] [Rec Mode] [MP3 128 kbps] [Low Cut Filter] [Off] [VCVA] [Off] [Conference] [Rec Level] [Auto] [Rec Mode] [MP3 128 kbps] [Low Cut Filter] [On] [VCVA] [Off] [Duplication (Auto Divide)] [Rec Level] [Low] [Rec Mode] [MP3 128 kbps] [Low Cut Filter] [Off] [VCVA] [Off] [Duplication (Timer)] [Rec Level] [Low] [Rec Mode] [MP3 128 kbps] [Low Cut Filter] [Off] [VCVA] [Off] [Telephone Rec] [Rec Level] [Low] [Rec Mode] [MP3 128 kbps] [Low Cut Filter] [On] [VCVA] [Off] [DNS] [Rec Level] [Low] [Rec Mode] [MP3 128 kbps] [Low Cut Filter] [Off] [VCVA] [Off]
Page: 21
2 Recording with an external microphone 21 EN Recording with an external microphone You can record audio input using an external microphone or other device connected to the voice recorder’s microphone jack ( ). Do not plug or unplug devices into voice recorder jacks while recording. 1 Connect an external microphone to the voice recorder’s microphone jack ( ). Example: TP8 telephone pickup microphone (optional) 2 Press the REC (s) button to start recording. TIP • When using the phone microphone (Telephone pickup TP8), set [Rec Scene] to [Telephone Rec]. This allows you to record conversations on mobile and landline telephones clearly (☞ P.19). • See“Accessories (optional)” (☞ P.60) for the compatible external microphones. NOTE • Microphones with plug-in power supplies can be used. • When [Rec Mode] is set to stereo, recording with an external mono microphone records on the left channel only (☞ P.38). • When [Rec Mode] is set to mono, only the input from the left channel microphone is recorded when using an external stereo microphone (☞ P.38). Recording with an external microphone To microphone jack
Page: 22
2 Recording from another connected device 22 EN Recording audio from another device with this recorder Audio can be recorded when you have connected the audio output terminal (earphone jack) of another device and the microphone jack ( ) of the recorder using the connecting cord KA333 (optional) for duplication. 1 Press the SCENE button while the voice recorder is in stop mode. 2 Press the + or – button to select [Duplication (Auto Divide)] or [Duplication (Timer)]. [Duplication (Auto Divide)]: Files are automatically divided into each song when recording. [Duplication (Timer)]: Recording is saved to one file and stops when the previously set time has been reached. 3 Press the `OK button. 4 Press the + or – button to change the setting. When [Duplication (Auto Divide)] was selected: [Cassette]: Suitable for sound sources with a lot of noise such as a cassette tape duplicated from a CD or record. [CD]: Suitable for sound sources with little noise such as a CD. When [Duplication (Timer)] was selected: The time used for duplication can be selected from among [Off], [30 min.], [60 min.], [90 min.] and [120 min.]. 5 Press the `OK button to finalize the setting. Recording from another connected device
Page: 23
2 Recording from another connected device 23 EN Recording from another connected device 6 Connect the voice recorder with another device using the connecting cord KA333. 7 Press the REC (s) button to start recording. 8 Start playback on the other device. 9 When duplication is completed, press the STOP (4) button to stop recording. • When [Duplication (Timer)] was selected, recording automatically stops when the set time is reached. NOTE • Do not plug or unplug devices into voice recorder jacks while recording. • Perform adjustment of the recording level on the other device. • To ensure successful recording, we recommend that you test the record function and volume before use. • In [Duplication (Auto Divide)], an original recording will be copied to separate files divided into each song by the signal level or the noise level of a silent part. When the signal level is too low or the noise is significant, recording and division may not be performed properly. In that case, select [Duplication (Timer)] and manually start and stop recording. • If the connecting cord is not connected when [Duplication] is selected, the message [Connect an audio cable to the mic jack] is displayed. To audio output terminal of other device To microphone jack
Page: 24
3 Playback 24 EN Playback In addition to files recorded by the voice recorder, you can also play files in MP3 format transferred from a PC. Basic playback procedure 1 Select the file to play from the folder containing it (☞ P.14). 2 Press the `OK button to start playback. a b c a File name and folder indicator b Elapsed playback time/File length c Playback position bar indicator 3 Press the + or – button to adjust the volume to the desired level. • The volume can be adjusted to a setting between [00] to [30]. The higher the number, the louder the volume. • If the volume is set too loud, a warning screen may appear. 4 Press the STOP (4) button to stop playback. • The file being played stops right away. The resume function automatically stores the playback stop position in memory. The position is retained even if the power is turned OFF. The next time the power is turned ON, playback can be resumed from the stop position stored in the memory. Playback
Page: 25
3 Playback 25 EN Playback Fast-forwarding Fast-forwarding while the voice recorder is in stop mode 1 With the voice recorder stopped, press and hold the 9 button. • Fast-forwarding stops when you release the 9 button. Press the `OK button to start playback from the current position. Fast-forwarding during playback 1 Press and hold the 9 button during playback. • Playback starts from the current position when you release the 9 button. • If an index mark or temp mark in the file is reached, fast-forwarding stops at the mark (☞ P.31). • Fast-forwarding stops when the end of the file is reached. Press and hold the 9 button again to fast-forward from the beginning of the next file. Rewinding Rewinding while the voice recorder is in stop mode 1 With the voice recorder stopped, press and hold the 0 button. • Rewinding stops when you release the 0 button. Press the `OK button to start playback from the current position. Rewinding during playback 1 Press and hold the 0 button during playback. • Playback starts from the current position when you release the 0 button. • If an index mark or temp mark in the file is reached, reached, rewinding stops at the mark (☞ P.31). • Rewinding stops when the beginning of the file is reached. Press and hold the 0 button again to rewind from the end of the previous file.
Page: 26
3 Playback 26 EN Playback Skipping to the beginning of a file Skipping to the beginning of the next file 1 Press the 9 button while the voice recorder is in stop mode, or during playback. Skipping to the beginning of the current file 1 Press the 0 button while the voice recorder is in stop mode, or during playback. Skipping to the beginning of the previous file 1 Press the 0 button when the playback position is the beginning of the file. • To skip to the beginning of the previous file during playback, press the 0 button twice consecutively. NOTE • If an index mark or temp mark is reached when skipping to the beginning of a file during playback, playback starts from the position of the mark. When skipping to the beginning of a file while the voice recorder is in stop mode, the mark is ignored (☞ P.31). • If a setting other than [File Skip] is set for [Skip Space], playback starts after the set amount of time has been skipped backwards or forwards. Playback does not skip to the beginning of the file (☞ P.41).
Page: 27
3 Playback 27 EN Playback Playback settings You can select various file playback methods tailored to different applications and tastes. [Play Mode] (☞ P.41) Selecting from among three playback modes. [Skip Space] (☞ P.41) A handy function for quickly moving the playback position, and playing short segments repeatedly. Playback through the earphones You can connect the earphones to the voice recorder’s earphone jack ( ) and listen to playback through them. • The earphones are optional. 1 Connect the earphones to the voice recorder’s earphone jack ( ). 2 Press the `OK button to start playback. TIP • There will be no sound from the speaker when the earphones are connected. NOTE • To avoid unpleasantly loud sound, set the volume to [00] before plugging in the earphone. • Avoid excessive volume when listening to playback through the earphones. It may cause hearing damage or loss. To earphone jack
Page: 28
3 Playback 28 EN Playback Music files If a music file transferred to the voice recorder is unplayable, check that its sampling rate and bit rate values are within the supported ranges. The sampling rate and bit rate combinations supported for music file playback by the voice recorder are shown below. File format Sampling rate Bit rate MP3 format MPEG 1 Layer 3: 32 kHz, 44.1 kHz, 48 kHz MPEG 2 Layer 3: 16 kHz, 22.05 kHz, 24 kHz 8 to 320 kbps • MP3 files with variable bit rates (bit rates converted variably in a single file) may not play normally. • Even if the file formats is compatible for playback on this recorder, the recorder does not support every encoder.
Page: 29
3 Playback 29 EN Playback Changing the playback speed Changing the playback speed is handy for speeding up conference presentations, or for slowing down parts difficult to discern when learning a language. 1 Press the `OK button during playback. 2 Press the + or – button. • Adjust the playback speed. • The playback speed increases when the + button is pressed, and decreases when the - button is pressed. • To return to the normal playback speed, set the setting to [x1.0 Play]. 3 Press the `OK button. TIP • When changing the playback speed, playback operations such as stopping playback, skipping to the beginning of a file, and writing index marks/temp marks are the same as during standard playback. NOTE • Altered playback speed settings are retained even after power OFF. • Changing the playback speed will make the battery deplete more quickly. Fast playback restrictions Depending on their sampling frequency and bit rate, some files may not play normally. In this case, you will need to reduce the playback speed.
Page: 30
3 Playback 30 EN Playback AB repeat playback The voice recorder has a function with which you repeat the playback of a portion (segment) of the file being played. 1 Select a file for AB repeat playback, and start playback. 2 Press the REC (s) button when playback reaches the desired start position for AB repeat playback. TIP • You can change the playback speed (☞ P.29), and fast-forward/ rewind (☞ P.25) when the [ ] indicator is blinking. • If playback reaches the end of the file when the [ ] indicator is blinking, the end of the file is treated as the segment end position, and repeat playback starts. 3 Press the REC (s) button again when playback reaches the desired end position for AB repeat playback. • Segment A-B is set, and A-B repeat playback starts. 4 Press the STOP (4) button. • Playback stops. The playback segment specified for this function is retained. NOTE • When an index or temp mark is written or erased during AB repeat playback, AB repeat playback is canceled and the voice recorder returns to normal playback. Canceling AB repeat playback 1 Press the STOP (4) button while the voice recorder is in stop mode. NOTE • When the REC (s) button is pressed during AB repeat playback the setting is canceled without disrupting playback.
Page: 31
3 Index marks/temp marks 31 EN Writing an index mark or temp mark in a file enables you to quickly access desired position in the file with the same operations used for fast-forwarding, rewinding or skipping to the start of a file. Index marks can only be written in files created with Olympus voice recorders. For files created with other devices, you can temporarily store desired positions in the memory using temp marks. Writing an index mark/temp mark 1 When the desired position has been reached during recording or playback, press the FOLDER/ INDEX button to write an index or temp mark. NOTE • Temp marks are temporary markings. They are automatically erased when you select a different file, transfer the file to a PC, or move the file on a PC. • You can write up to 99 index marks/temp marks in a single file. The message [No more can be set] appears if you attempt to write more than 99 marks. • You cannot write or erase index marks/temp marks in files that have been locked by the file lock function (☞ P.37). Erasing an index mark/temp mark 1 Select a file that contains index mark/temp mark you want to erase and start playback. 2 Use the 9 or 0 button to select the index mark/temp mark you want to erase. 3 When the number of the index mark/temp mark to erase is being shown (for about 2 seconds) in the display, press the ERASE button. • Any subsequent index marks/temp marks in the file are automatically renumbered. Index marks/temp marks
Page: 32
3 Erasing fi les 32 EN Erasing files This section describes how to erase a single unneeded file from a folder, erase all the files in the current folder at once. 1 Select the file you want to erase (☞ P.14). 2 Press the ERASE button while the voice recorder is in stop mode. • The voice recorder returns to the stop mode if no operation is performed for 8 seconds. 3 Press the + or – button to select [All in folder] or [One file]. [All in folder]: Erases all the files saved in the same folder as the selected file. [One file]: Erases only the selected file. 4 Press the `OK button. 5 Press the + button to select [Start]. 6 Press the `OK button. • [Erasing!] appears in the display, and the erasing process starts. [Erased] appears when the process has finished. Erasing files
Page: 33
3 Erasing fi les 33 EN Erasing files NOTE • Files cannot be restored after being erased, so please check carefully before erasing a file. • You cannot delete folders through the recorder. • Locked files and read-only files cannot be erased (☞ P.37). • Before erasing a file, replace the battery to ensure it will not run out before the process has finished. Erasing processes can take over 10 seconds to complete. To prevent the risk of damage to data, never attempt to perform any of the following processes before an erasing process has finished : • Removing the battery
Page: 34
4 Setting menu items 34 EN Setting menu items Basic operation In normal mode, menu items are arranged by tabs, letting you quickly set desired items by selecting a tab and then moving to the desired item within the tab. Follow the steps below to set a menu item. 1 During recording/playback or while the voice recorder is in stop mode, press the MENU button. When the screen display is [Simple Mode]. NOTE • In [Simple Mode], press the MENU button while the voice recorder is in stop mode or playback mode. TIP • Some menus contain items that can be set during recording/playback (☞ P.36). 2 Press the + or – button to select the tab containing the item you want to set. When the screen display is [Simple Mode]. • Moving the cursor from one tab to another switches the displayed menu screen. 3 Press the `OK button to move the cursor to the desired setting item. When the screen display is [Simple Mode]. Menu
Page: 35
4 Setting menu items 35 EN Setting menu items • You can also use the 9 button to perform this operation. 4 Press the + or – button to select the desired setting item. When the screen display is [Simple Mode]. 5 Press the `OK button. When the screen display is [Simple Mode]. • The setting of the selected item is displayed. • You can also use the 9 button to perform this operation. • Press the 0 button to return to the previous screen. 6 Press the + or – button to change the setting. When the screen display is [Simple Mode]. 7 Press the `OK button to finalize the setting. When the screen display is [Simple Mode]. • A message indicating the setting has been entered appears. • You can cancel the setting and return to the previous screen by pressing the 0 button instead of the `OK button.
Page: 36
4 Setting menu items 36 EN Setting menu items 8 Press the STOP (4) button to exit the menu screen. • When the menu screen is displayed during recording or playback, press the MENU button to return to the previous screen without ending recording/playback. NOTE • For menu settings done while the voice recorder is in stop mode, the voice recorder exits the menu and returns to the stopped mode if no operation is performed for 3 minutes. The selected setting item is not changed in this case. • For menu settings done during recording/playback, the voice recorder exits the menu if no operation is performed for 8 seconds. Menu items that can be set during recording Normal mode only [Rec Level] [Low Cut Filter] [VCVA] [LED] Menu items that can be set during Playback Normal mode [Property] [Skip Space] [Play Mode] [LED] Simple mode [Skip Space] Menu items that can be set during simple mode [Rec Scene] [Time & Date] [Mode Select] [Skip Space] [Beep] [Language]
Page: 37
4 File menu [File Menu] 37 EN File menu [File Menu] Preventing accidental file erasure [File Lock] The file lock feature lets you lock important files to prevent them being accidentally erased. Once locked, a file is not erased even if the operation for erasing all the files in its folder is performed (☞ P.32). 1 Select the file you want to lock (☞ P.14). [Lock]: File is locked. [Unlock]: File lock is canceled. Displaying file information [Property] You can display the information of a file from a menu screen. 1 Press the + or – button to switch the screen. • Information is displayed for the items [Name], [Date], [Size] and [Bit Rate].
Page: 38
4 Recording menu [Rec Menu] 38 EN Recording menu [Rec Menu] Selecting the recording level [Rec Level] You can change the recording level (sensitivity) as needed for your recording application. [High]: Suited to recording lectures, large conferences and other applications with distant or quiet sound sources. [Low]: Suited to recording dictation. [Auto]: The recording level always automatically changes according to the volume of the input sound. Suited to recording all sounds. TIP • To record the speaker’s voice clearly, set [Rec Level] to [Low], and place the voice recorder’s built-in microphone near the speaker’s mouth (5 to10 cm away). Setting the recording mode [Rec Mode] You can prioritize sound quality or recording time. Select the recording mode that best matches your recording application. [MP3 128 kbps] [MP3 64 kbps mono]* [MP3 8 kbps mono]* * Mono recording TIP • Sound quality increases as the recording rate value increases. • Setting a higher recording rate increases file size. Check that you have enough remaining memory before recording. • To record conferences and presentations clearly, it is recommended to set [Rec Mode] to [MP3 128kbps]. NOTE • When [Rec Mode] is set to stereo, recording with a connected an external mono microphone records on the left channel only.
Page: 39
4 Recording menu [Rec Menu] 39 EN Recording menu [Rec Menu] Reducing noise during recording [Low Cut Filter] With the voice recorder's low cut filter function you can make recordings that reduce humming sounds from air- conditioners or low-frequency sounds from equipment such as projectors. [On]: Turns the low cut filter on. [Off]: Turns the low cut filter off. Voice-activated recording function [VCVA] The voice-activated recording function (VCVA) automatically starts recording when a sound louder than a preset voice activation level is detected, and automatically pauses recording when the sound volume level falls. Use this function to automatically omit unneeded quiet segments when recording (such as long silences during conferences), saving memory. [On]: Turns VCVA on. You can adjust the voice activation level used for VCVA. [Off]: Turns VCVA off. Restores standard recording. Adjusting the voice activation level for voice-activated recording 1 Press the REC (s) button to start recording. • Recording pauses automatically about 1 second after the input sound becomes quieter than the set activation sensitivity. The blinking message [Standby] appears in the display. The LED indicator light becomes lit when recording is activated and flashes when recording is paused. 2 Press the 9 or 0 button to adjust the voice activation level. a b a Voice activation level (moves left/ right to match set level) b Level meter (changes in proportion to recording sound volume) • The setting can be adjusted to between [01] and [15].
Page: 40
4 Recording menu [Rec Menu] 40 EN Recording menu [Rec Menu] TIP • Increasing the setting number increases the VCVA activation sensitivity, enabling quieter sounds to activate the start of recording. • Adjust the VCVA voice activation level to suit the recording conditions (to cope with high levels of surrounding noise or alike). • To avoid recording mistake, it’s recommended to perform a test recording beforehand to adjust the voice activation level. NOTE • The following functions is disabled when using the [VCVA] function: • [Rec Scene] (☞ P.19)
Page: 41
4 Playback menu [Play Menu] 41 EN Playback menu [Play Menu] Selecting playback modes [Play Mode] Several playback modes are available for different listening styles. 1 Press the + or – button to select [Playback range] or [Repeat]. [Playback range]: Specifies a range of files for playback. [Repeat]: Repeatedly plays the files in the set range. 2 Press the + or – to button select a setting. When [Playback range] was selected: [File]: Stops playback after the current file has been played. [Folder]: Plays all the files in the current folder consecutively, stopping playback after the last file in the folder is played. When [Repeat] was selected: [On]: The files in the specified playback range are played repeatedly. [Off]: Cancels repeat playback. NOTE • When [Playback range] is set to [File], [End] blinks in the display for 2 seconds after the last file in the folder has been played, then playback stops at the start position of the last file. • When [Playback range] is set to [Folder], [End] blinks in the display for 2 seconds after the last file in the folder has been played, then playback stops at the start position of the first file in the folder. Setting a skip space [Skip Space] With the [Skip Space] function you can skip a preset amount forward (forward skip) or backward (reverse skip) in a file during playback. It is handy for quickly moving the playback position or for repeated playback of a short segment. When the screen display is [Normal Mode] 1 Press the + or – button to select [Forward Skip] or [Reverse Skip]. [Forward Skip]: Starts playback after moving the playback position forward by the set amount. [Reverse Skip]: Starts playback after moving the playback position backward by the set amount.
Page: 42
4 Playback menu [Play Menu] 42 EN Playback menu [Play Menu] NOTE • Forward/reverse skip operations over a skip space that contains an index mark/ temp mark or the starting position of a file will stop at that mark or at the start position. Forward/reverse skip playback 1 Press the `OK button to start playback. 2 Press the 9 or 0 button during playback. • Playback starts after skipping forward or backward by the set amount. 2 Press the + or – button to select a setting. When [Forward Skip] was selected: [File Skip], [10 sec. Skip], [30 sec. Skip], [1 min. Skip], [5 min. Skip], [10 min. Skip] When [Reverse Skip] was selected: [File Skip], [1 sec. Skip] to [3 sec. Skip], [5 sec. Skip], [10 sec. Skip], [30 sec. Skip], [1 min. Skip], [5 min. Skip] When the screen display is [Simple Mode] 1 Press the + or – button to select [FileSkip], [05sec 10sec9] or [05min 10min9]. [File Skip]: Skips in units of files. [05sec 10sec 9]: Pressing the 0 button rewinds 5 seconds; pressing the 9 button fast-forwards 10 seconds and then the playback starts. [05min 10min 9]: Pressing the 0 button rewinds 5 minutes; pressing the 9 button fast-forwards 10 minutes and then the playback starts.
Page: 43
4 LCD/Sound menu [LCD/Sound Menu] 43 EN LCD/Sound menu [LCD/Sound Menu] Adjusting the contrast [Contrast] You can adjust the contrast of the display to 12 different levels. • The setting can be adjusted to between [01] to [12]. Setting the LED indicator light [LED] You can set the LED indicator light to not become lit. [On]: LED indicator light is switched on. [Off]: LED indicator light stays off. TIP • Even if you set the [LED] setting to [Off], the LED indicator light will flash while files are being transferred between the voice recorder and a PC. Turning beeping sound ON/OFF [Beep] The voice recorder makes beeping sounds when buttons are pressed, or to warn in case of operation errors. You can select whether the voice recorder makes these beeping sounds. [On]: Enables beeping sounds. [Off]: Disables beeping sounds. Changing the display language [Language] You can select the language used in the voice recorder’s displays. • [Čeština] , [Dansk], [Deutsch], [English], [Español], [Français], [Italiano], [Nederlands], [Polski], [Русский], [Svenska], [繁體中⽂]. TIP • The language selections vary depending on where the voice recorder was purchased.
Page: 44
4 Device menu [Device Menu] 44 EN Device menu [Device Menu] Setting the time/date [Time & Date] If you set the date and time, you will be able to check when a file was recorded in the information for each file accessed from [Property] of the menu. 1 Press the 9 or 0 button to select the desired setting item. 2 Press the + or – button to change the number. • To change the setting of another item, press the 9 or 0 button to move the blinking cursor, then press the + or – button to change the number. 3 Press the `OK button to finalize the setting. TIP • When setting the hour or minute, each time you press the FOLDER/INDEX button the display changes between the AM/PM and 24-hour clock formats. Example: 10:38 PM 10:38 PM (default format) 22:38 • When setting the year, month or date, each time you press the FOLDER/ INDEX button the display order used for the date changes. Example: March 24, 2015 3M 24D 2015Y (default format) 24D 3M 2015Y 2015Y 3M 24D NOTE • If the batteries are removed from the voice recorder, the [Time & Date] screen is displayed automatically when the power is turned on.
Page: 45
4 Device menu [Device Menu] 45 EN Device menu [Device Menu] Selecting the mode [Mode Select] With this recorder, you can choose between normal mode and simple mode, which lists frequently used functions. In simple mode, the displayed text becomes larger for easier viewing. [Normal Mode]: This is the standard mode in which all functions are available. [Simple Mode]: This mode lists frequently used functions. Displayed text becomes larger for easier viewing. Restoring the default settings [Reset Settings] The [Reset Settings] function restores all the voice recorder’s functions to their initial (factory default) settings. Time setting and file number will remain the same. 1 Press the + button to select [Start]. Rec Menu: Rec Level: High Rec Mode: MP3 128 kbps Low Cut Filter: Off VCVA: Off Rec Scene: Off Play Menu: Play Mode: Playback Range: File Repeat: Off Skip Space: Forward Skip: File Skip Reverse Skip: File Skip LCD/Sound Menu: Contrast: Level 06 LED: On Beep: On Language: English Device Menu: Mode Select: Normal Mode
Page: 46
4 Device menu [Device Menu] 46 EN Device menu [Device Menu] NOTE • Never format the voice recorder from a PC. • Formatting erases all the existing data, including locked files and read-only files. • Before formatting, replace the battery to ensure it will not run out before the process has finished. The formatting process can sometimes take over 10 seconds to complete. To prevent the risk of damage to data, never attempt to perform any of the following processes before a formatting process has finished: • Removing the battery • Even when formatting or erasing (☞ P.32) is performed, only the file management information of the internal memory is updated and the recorded data is not completely erased. Before giving the voice recorder to somebody or disposing of it, perform initialization and then record silence until there is no recording time remaining in order to prevent the leakage of personal information. Formatting a recording media [Format] Formatting a recording media erases all existing files saved on it. Be sure to transfer all important files to a PC before formatting. 1 Press the + button to select [Start], then press the `OK button. 2 Press the + button to select [Start] again, then press the `OK button. • [Formatting!] appears, and formatting starts. • [Format done] appears when the process has finished. TIP • To reset all the voice recorder’s settings to their default values, use the [Reset Settings] operation (☞ P.45).
Page: 47
4 Device menu [Device Menu] 47 EN Device menu [Device Menu] Checking recording media information [Memory Info.] You can display the capacity and remaining memory space of the recording media from a menu screen. NOTE • Some recording media memory capacity is used as a management area, so the actual usable capacity will always be slightly less than the displayed capacity. Checking voice recorder information [System Info.] You can display voice recorder information from a menu screen. • The voice recorder’s [Model], [Version] (system version) and [Serial No.] information is displayed.
Page: 48
5 48 EN PC operating environment When connecting the voice recorder to a PC you can do the following: • You can enjoy language content or music files in MP3 format stored on your PC. • Use the voice recorder as external storage to save or load data to/from your PC. • The earphones are optional. PC operating environment Windows Operating system Microsoft Windows Vista/7/8, 8.1 standard installation PC Windows PC with at least one available USB port Macintosh Operating system Mac OS X 10.5 to 10.10 standard installation PC Apple Macintosh series PC with at least one available USB port NOTE • The requirements shown are the operating environments needed for using a USB connection to save files recorded by the voice recorder on a PC. • Even when the requirements for the operating environment are satisfied, updated versions of OS, multiboot environments, self-modified PCs will not be covered under the operational warranty. Use with a PC
Page: 49
5 PC operating environment 49 EN PC operating environment PC connection precautions • When uploading or downloading a file to or from the voice recorder, data transfer will continue as long as the voice recorder’s LED indicator light is flashing, even if the PC data communication screen disappears. Never disconnect the USB connector before data communication has finished. Always use the procedure on ☞ P.51 to disconnect the USB connector. Data may not be transferred correctly if you disconnect the connector before the drive has stopped. • Do not format (initialize) the voice recorder’s drive from a PC. Formatting done from a PC will not be done correctly. Use the voice recorder’s [Format] menu for formatting (☞ P.46). • Voice recorder folders or files that are moved or renamed in a Windows or Macintosh file management screen may be reordered or become unrecognizable. • Note that it will still be possible to read and write data on the voice recorder after setting the attribute of the voice recorder’s drive to ’Read only’on a PC. • To prevent nearby electronic devices being affected by noise, disconnect the external microphone and earphones when connecting the voice recorder to a PC.
Page: 50
5 50 EN PC connection/disconnection Connecting the voice recorder to a PC PC connection/disconnection 1 Start the PC. 2 Slide the USB connector slide lever in the direction of the arrow. 3 After making sure the voice recorder is in stop mode, connect its USB connector to a USB port on the PC. • [Remote] appears in the voice recorder’s display when the USB connector is connected. TIP • Windows: The voice recorder is recognized and displayed in the [My Computer] folder with the model name as the drive name. • Macintosh: The voice recorder is recognized and displayed on the desktop with the model name as the drive name. • For information on the PC’s USB port, see the PC’s user manual. • Use the optional USB extension cable (KP19) if needed. NOTE • Insert the USB connector securely all the way. Operation will not be normal if the connection is not made properly. • Connecting the voice recorder through a USB hub may result in unstable operation. Do not use a USB hub if operation is unstable. • Use only a compatible Olympus USB extension cable. Operation is not guaranteed if another manufacturer’s cable is used. Also, never use this dedicated cable with any other company’s products.

Question & answers

Have a question about the Olympus VN-741PC but cannot find the answer in the user manual? Perhaps the users of ManualsCat.com can help you answer your question. By filling in the form below, your question will appear below the manual of the Olympus VN-741PC. Please make sure that you describe your difficulty with the Olympus VN-741PC as precisely as you can. The more precies your question is, the higher the chances of quickly receiving an answer from another user. You will automatically be sent an e-mail to inform you when someone has reacted to your question.

Ask a question about the Olympus VN-741PC

Name
Email
Reaction

View a manual of the Olympus VN-741PC below. All manuals on ManualsCat.com can be viewed completely free of charge. By using the 'Select a language' button, you can choose the language of the manual you want to view.

  • Brand: Olympus
  • Product: Voice Recorders
  • Model/name: VN-741PC
  • Filetype: PDF
  • Available languages: English, Dutch, German, French