HP Color LaserJet 2830 manual

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  • Brand: HP
  • Product: Printer
  • Model/name: Color LaserJet 2830
  • Filetype: PDF
  • Available languages: French, English, Dutch, German, Spanish, Italian, Portuguese

Table of Contents

Page: 2
HP Color LaserJet 2820/2830/2840 all-in-one
User Guide
Page: 3
Copyright and License
© 2004 Copyright Hewlett-Packard
Development Company, LP
Reproduction, adaptation, or translation
without prior written permission is
prohibited, except as allowed under the
copyright laws.
The information contained in this document
is subject to change without notice.
The only warranties for HP products and
services are set forth in the express
warranty statements accompanying such
products and services. Nothing herein
should be construed as constituting an
additional warranty. HP shall not be liable
for technical or editorial errors or omissions
contained herein.
Part number Q3948-90901
Edition 1, 12/2004
FCC Requirements (United States)
This equipment has been tested and found
to comply with the limits for a Class B
digital device, pursuant to Part 15 of the
FCC rules. These limits are designed to
provide reasonable protection against
harmful interference in a residential
installation. This equipment generates,
uses, and can radiate radio frequency
energy. If not installed and used in
accordance with the instructions, it may
cause harmful interference to radio
communications. However, there is no
guarantee that interference will not occur in
a particular installation. If this equipment
does cause harmful interference to radio or
television reception, which can be
determined by turning the equipment off
and on, the user is encouraged to try to
correct the interference by one or more of
the following measures:
Reorient or relocate the receiving antenna.
Increase separation between equipment
and receiver.
Connect equipment to an outlet on a circuit
different from that to which the receiver is
located.
Consult your dealer or an experienced
radio/TV technician.
Any changes or modifications to the printer
that are not expressly approved by HP
could void the user’s authority to operate
this equipment.
Use of a shielded interface cable is
required to comply with the Class B limits
of Part 15 of FCC rules.
This equipment complies with FCC rules,
Part 68. On the back of this equipment is a
label that contains, among other
information, the FCC registration number
and ringer equivalence number (REN) for
this equipment. If requested, this
information must be provided to the
telephone company. The REN is used to
determine the quantity of devices which
may be connected to the telephone line.
Excessive RENs on the telephone line may
result in the devices not ringing in response
to an incoming call. In most, but not all,
areas, the sum of the RENs should not
exceed five (5.0). To be certain of the
number of devices that may be connected
to the line, as determined by the total
RENs, contact the telephone company to
determine the maximum REN for the
calling area.
This equipment uses the following USOC
jacks: RJ11C.
An FCC-compliant telephone cord and
modular plug is provided with this
equipment. This equipment is designed to
be connected to the telephone network or
premises wiring using a compatible
modular jack which is Part 68 compliant.
This equipment cannot be used on
telephone company-provided coin service.
Connection to Party Line Service is subject
to state tariffs. If this equipment causes
harm to the telephone network, the
telephone company will notify you in
advance that temporary discontinuance of
service may be required. If advance notice
is not practical, the telephone company will
notify the customer as soon as possible.
Also, you will be advised of your right to file
a complaint with the FCC if you believe it is
necessary. The telephone company may
make changes in its facilities, equipment,
operations, or procedures that could affect
the operation of the equipment. If this
happens, the telephone company will
provide advance notice in order for you to
make the necessary modifications in order
to maintain uninterrupted service. If trouble
is experienced with this equipment, please
see the numbers in the front of this manual
for repair and (or) warranty information. If
the trouble is causing harm to the
telephone network, the telephone company
may request you remove the equipment
from the network until the problem is
resolved. The following repairs can be
done by the customer: Replace any original
equipment that came with the device. This
includes the print cartridge, the supports for
trays and bins, the power cord, and the
telephone cord. It is recommended that the
customer install an AC surge arrestor in the
AC outlet to which this device is connected.
This is to avoid damage to the equipment
caused by local lightning strikes and other
electrical surges.
Page: 4
Trademark Credits
Adobe Photoshop® and PostScript are
trademarks of Adobe Systems Incorporated.
Corel® is a trademark or registered
trademark of Corel Corporation or Corel
Corporation Limited.
Microsoft®, Windows®, and Windows NT®
are U.S. registered trademarks of Microsoft
Corporation.
UNIX® is a registered trademark of The
Open Group.
ENERGY STAR® and the ENERGY STAR
logo® are U.S. registered marks of the
United States Environmental Protection
Agency. Details on the proper use of the
marks are explained in the "Guidelines for
Proper use of the ENERGY STAR® Name
and International Logo."
Page: 6
Service and support
Web services
For 24-hour access to information by using a modem or Internet connection
World Wide Web: Updated HP device software, product and support information, and printer
drivers in several languages can be obtained from http://www.hp.com/support/clj2800series.
(The site is in English.)
Web-based troubleshooting tools
HP Instant Support Professional Edition (ISPE) is a suite of web-based troubleshooting tools
for desktop computing and printing products. ISPE helps you quickly identify, diagnose, and
resolve computing and printing problems. The ISPE tools can be accessed from
http://instantsupport.hp.com.
Telephone support
Hewlett-Packard provides free telephone support during the warranty period. When you call,
you will be connected to a responsive team that is waiting to help you. For the telephone
number for your country/region, see the flyer that came in the box with the product, or visit
http://www.hp.com/support/callcenters. Before calling HP, have the following information
ready: product name and serial number, date of purchase, and description of the problem.
You can also find support on the Internet at http://www.hp.com. Click the support & drivers
block.
Software utilities, drivers, and electronic information
Go to http://www.hp.com/go/clj2800_software. (The site is in English, but printer drivers can
be downloaded in several languages.)
For information over the telephone, see the flyer that came in the box with the device.
HP direct ordering for accessories or supplies
Order supplies from the following websites:
United States: http://www.hp.com/sbso/product/supplies
Canada: http://www.hp.ca/catalog/supplies
Europe: http://www.hp.com/go/supplies
Asia-Pacific: http://www.hp.com/paper/
See the flyer that came in the box with the device, or see http://welcome.hp.com/country/us/
en/wwcontact.html
For more information, see Accessories and ordering information.
To order supplies or accessories over the telephone, call the following numbers:
United States: 800-538-8787
Canada: 800-387-3154
To find the phone numbers for other countries/regions, see the flyer that came in the box
with the device.
Customer self-repair
HP's customer self-repair programs offer our North American customers the fastest service
under either warranty or contract. It enables HP to ship replacement parts directly to you (the
end user) so that you can replace them. Using this program, you can replace parts at your
own convenience.
ENWW v
Page: 7
HP service information
To locate HP-Authorized Dealers in the United States or Canada, call 800-243-9816 (United
States) or 800-387-3867 (Canada). Or, go to http://www.hp.com/go/cposupportguide.
For service for your HP product in other countries/regions, call the customer support number
for your country/region. See the flyer that came in the box with the device.
HP service agreements
Call: 800-HPINVENT [800-474-6836 (U.S.)] or 800-268-1221 (Canada).
Out-of-Warranty Service: 800-633-3600.
Extended Service: Call 800-HPINVENT [800-474-6836 (U.S.)] or 800-268-1221 (Canada).
Or, go to the HP Care Pack™ Services Web site at
http://www.hpexpress-services.com/10467a.
HP Toolbox
To check the device status and settings and to view troubleshooting information and online
documentation, use the HP Toolbox software. You can view the HP Toolbox when the
device is directly connected to your computer or when it is connected to a network. You must
have performed a complete software installation to use the HP Toolbox. See Managing the
device and maintenance.
HP Toolbox is not supported for Macintosh operating systems.
Software help
The HP Scanning software included with the HP Color LaserJet 2820/2830/2840 all-in-one
contains online Help, which provides instructions for operating the software with this device.
vi ENWW
Page: 8
Table of contents
1 Device basics
Quick access to device information ..........................................................................................2
User guide links ..................................................................................................................2
Where to look for more information ....................................................................................2
Device configurations ................................................................................................................
4
HP Color LaserJet 2820 all-in-one .....................................................................................4
HP Color LaserJet 2830 all-in-one .....................................................................................4
HP Color LaserJet 2840 all-in-one .....................................................................................5
Device features .........................................................................................................................6
Device parts ..............................................................................................................................9
Front view ...........................................................................................................................9
Back view ............................................................................................................................9
Interface ports ...................................................................................................................10
Control panel ....................................................................................................................11
2 Software
Printer drivers ..........................................................................................................................
14
Software and supported operating systems .....................................................................14
Software tips .....................................................................................................................
15
Software for Windows .......................................................................................................16
Software for Macintosh .....................................................................................................
17
HP Toolbox .......................................................................................................................
17
Embedded Web server (EWS) .........................................................................................18
Software installation .........................................................................................................18
Uninstalling the printing software ............................................................................................20
Using Add or Remove Programs to uninstall ...................................................................20
Uninstalling software for Macintosh ..................................................................................20
3 Media specifications
General guidelines ..................................................................................................................22
Supported media weights and sizes .......................................................................................23
Printing and storage environment ...........................................................................................25
4 Using the device
Loading trays ...........................................................................................................................28
Loading tray 1 ...................................................................................................................
28
Loading optional tray 2 .....................................................................................................29
Loading documents to scan ..............................................................................................30
Using the device control panel ................................................................................................
32
Changing the device control-panel display language ......................................................32
Changing the default media size ......................................................................................32
Using the device volume controls .....................................................................................33
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5 Printing
Printing from Windows ............................................................................................................38
To print from Windows ......................................................................................................38
Printing from the Macintosh OS ..............................................................................................39
To print from the Macintosh OS .......................................................................................39
Printer drivers ..........................................................................................................................
40
Using the PCL printer-driver Help (Windows only) ...........................................................40
Selecting a source ............................................................................................................40
Selecting a type or size ....................................................................................................40
Printing in grayscale .........................................................................................................41
Creating and using watermarks ........................................................................................41
Printing multiple pages on one sheet of paper (N-up printing) .........................................41
Creating and using Quick Sets .........................................................................................41
Reducing or enlarging (Fit to Page) .................................................................................42
Maximizing print speed for letter-size paper ...........................................................................43
Selecting an output location ....................................................................................................
44
Setting a custom paper size ....................................................................................................45
Printing on special media ........................................................................................................
46
Glossy paper .....................................................................................................................46
Colored paper ...................................................................................................................
46
Preprinted forms and letterhead .......................................................................................46
Envelopes .........................................................................................................................
47
Heavy paper .....................................................................................................................47
HP LaserJet Tough paper ................................................................................................48
Labels ...............................................................................................................................48
Transparencies .................................................................................................................
48
Printing on different paper for the first page ...........................................................................49
Printing on both sides (duplexing manually) ...........................................................................50
To duplex manually ..........................................................................................................50
Printing booklets ......................................................................................................................51
To print booklets ...............................................................................................................51
Canceling a print job ...............................................................................................................53
6 Printing with color
Changing the color settings ....................................................................................................56
Using color ..............................................................................................................................57
Media selection .................................................................................................................57
HP ImageREt 2400 ...........................................................................................................57
Managing color options ...........................................................................................................
58
Print in Grayscale .............................................................................................................58
Automatic versus Manual color adjustment .....................................................................58
Manual color options ........................................................................................................58
Matching colors .......................................................................................................................
60
7 Copy
Starting a copy job ..................................................................................................................62
Canceling a copy job ...............................................................................................................
63
Adjusting the copy quality .......................................................................................................64
To adjust the copy quality for the current job ...................................................................64
To adjust the default copy quality .....................................................................................64
Adjusting the lighter/darker (contrast) setting .........................................................................65
To adjust the lighter/darker setting for the current job ......................................................65
To adjust the default lighter/darker setting .......................................................................65
Reducing or enlarging copies .................................................................................................66
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To reduce or enlarge copies for the current job ...............................................................67
To change the default copy size .......................................................................................68
Changing the copy-collation setting ........................................................................................69
To change the default copy-collation setting ....................................................................69
Changing the number of copies ..............................................................................................70
To change the number of copies for the current job ........................................................70
To change the default number of copies ..........................................................................70
Copying photos, two-sided originals, or books .......................................................................71
To copy a photo ................................................................................................................
71
To copy a multiple-page stack of two-sided originals .......................................................71
To copy a book .................................................................................................................72
8 Fax
Specifying the fax settings ......................................................................................................75
To enter text from the control panel .................................................................................75
To set the time and date ...................................................................................................
76
To set the fax header ........................................................................................................76
Sending faxes ..........................................................................................................................77
To adjust the resolution for the current fax job .................................................................77
To send a fax to one recipient ..........................................................................................77
To send a fax to multiple recipients ..................................................................................78
To send a fax by using a group-dial entry ........................................................................78
To send a fax to a group manually (ad hoc faxing) ..........................................................79
Using manual dial ....................................................................................................................80
To use manual dial with the automatic document feeder (ADF) ......................................80
To use manual dial with the flatbed scanner ....................................................................80
Redialing manually ..................................................................................................................
81
To redial manually ............................................................................................................81
Canceling a fax job ..................................................................................................................82
To cancel the current fax job ............................................................................................82
To cancel a fax job by using the Fax Job Status ..............................................................82
Sending faxes by using the software ......................................................................................83
To send a fax from the software (Windows 2000 or XP) .................................................83
To send a fax from the software (Mac OS 10.2 or 10.3) ..................................................83
To send a fax from a third-party application, such as Microsoft Word (all
operating systems) ........................................................................................................84
Receiving faxes .......................................................................................................................
85
To receive faxes when you hear fax tones .......................................................................85
Sending a fax by dialing from a telephone ..............................................................................86
To send a fax by dialing from a telephone .......................................................................86
Changing the default light/dark (contrast) setting ...................................................................87
To change the default light/dark (contrast) setting ...........................................................87
Changing the default resolution setting ..................................................................................88
To change the default resolution setting ..........................................................................88
Changing the default glass-size setting ..................................................................................89
To change the default glass-size setting ..........................................................................89
Selecting tone-dialing or pulse-dialing mode ..........................................................................90
To select tone-dialing or pulse-dialing ..............................................................................90
Changing the redial settings ...................................................................................................91
To change the redial-on-busy option ................................................................................91
To change the redial-on-no-answer option ......................................................................91
To change the redial-on-communication-error option ......................................................91
Receiving faxes to your computer ...........................................................................................92
To turn off the receive-to-PC setting from the control panel ............................................92
Setting the answer mode ........................................................................................................93
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To set the answer mode ...................................................................................................93
Changing ring patterns for call answering ..............................................................................94
To change ring patterns for call answering ......................................................................94
Changing the rings-to-answer setting .....................................................................................95
Using the rings-to-answer setting .....................................................................................95
To set the number of rings-to-answer ..............................................................................95
Changing autoreduction settings for incoming faxes ..............................................................96
To change autoreduction for incoming faxes ...................................................................96
Blocking or unblocking fax numbers .......................................................................................97
To block or unblock a fax number ....................................................................................97
About speed-dial entries, one-touch keys, and group-dial entries .........................................98
To program speed-dial entries and one-touch keys .........................................................98
To delete speed-dial entries and one-touch keys ............................................................99
To program speed-dial entries or one-touch keys quickly ...............................................99
To manage group-dial entries ..........................................................................................99
Using dialing characters ........................................................................................................102
To insert a pause ............................................................................................................
102
Inserting a dial prefix .............................................................................................................
103
To set the dial prefix .......................................................................................................103
Sending a delayed fax ...........................................................................................................104
To send a delayed fax ....................................................................................................104
Changing the detect-dial-tone setting ...................................................................................105
To change the detect-dial-tone setting ...........................................................................105
Using billing codes ................................................................................................................106
To change the billing-code setting ..................................................................................106
To use billing codes ........................................................................................................
106
Reprinting a fax .....................................................................................................................
107
To reprint a fax ................................................................................................................107
To change the fax reprint settings ..................................................................................107
Deleting faxes from memory .................................................................................................108
To delete faxes from memory .........................................................................................108
Using fax forwarding .............................................................................................................109
To use fax forwarding .....................................................................................................109
Making an extension telephone available to receive faxes ..................................................110
To make an extension telephone available to receive faxes .........................................110
Using fax polling ....................................................................................................................
111
To poll (request a fax from) another fax machine ..........................................................111
Changing the silence-detect mode .......................................................................................112
To change the silence-detect mode ...............................................................................112
Creating stamp-received faxes .............................................................................................113
To make stamp-received faxes available .......................................................................113
Setting the fax-error-correction mode ...................................................................................114
To change the error-correction setting ...........................................................................114
Changing the V.34 setting .....................................................................................................115
To change the V.34 setting .............................................................................................115
9 Scan
Understanding scanning methods ........................................................................................118
Scanning from the device control panel (Windows) .............................................................119
Programming the device Scan to button ........................................................................119
Scanning to e-mail ..........................................................................................................
119
Scanning to a folder ........................................................................................................119
Canceling a scan job .............................................................................................................121
Scanning by using HP Director (Windows) ...........................................................................122
To view HP Director ........................................................................................................122
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Scanning from the device and HP Director (Macintosh) .......................................................123
Scanning to e-mail ..........................................................................................................
123
Scanning to a file ............................................................................................................124
Scanning to a software program ....................................................................................124
Using page-by-page scanning ........................................................................................125
Scanning by using TWAIN-compliant and WIA-compliant software .....................................126
Using TWAIN-compliant and WIA-compliant software ...................................................126
Scanning a photo or a book ..................................................................................................127
Scanning a photo ............................................................................................................127
Scanning a book .............................................................................................................
127
Scanning by using optical character recognition (OCR) software ........................................129
Readiris ...........................................................................................................................129
Scanner resolution and color ................................................................................................130
Resolution and color guidelines .....................................................................................130
Color ...............................................................................................................................131
10 Photo
Inserting a memory card .......................................................................................................134
Changing default settings .....................................................................................................135
Changing job settings ............................................................................................................136
Printing photos directly from the memory card .....................................................................137
Printing photos from a proof sheet ........................................................................................
138
Printing an index ...................................................................................................................139
11 How do I?
Print: How do I? .....................................................................................................................142
Print on special media, such as glossy or photo paper ..................................................143
Print on both sides of the paper .....................................................................................144
Print on envelopes and custom media sizes ..................................................................144
Change the device print settings, such as volume or print quality, in HP Toolbox ........145
Print color documents from my computer in black and white only .................................146
Network: How do I? ...............................................................................................................
147
Set up the device and use it on the network ..................................................................147
Set my network password ..............................................................................................149
Photo: How do I? ...................................................................................................................150
Print a particular photo from a memory card ..................................................................150
Print all the photos that are stored on a memory card ...................................................150
Enable or disable memory cards ....................................................................................150
Use a proof sheet ...........................................................................................................151
Save photos from a memory card to my computer ........................................................151
Copy: How do I? ....................................................................................................................152
Change the copy settings, such as number of copies, in HP Toolbox ...........................152
Reduce or enlarge an original ........................................................................................152
Fax: How do I? ......................................................................................................................
153
Send a fax from the device .............................................................................................
153
Change the fax send or receive settings, such as answer mode, in HP Toolbox ..........153
Create a fax cover page .................................................................................................154
Send a fax from my computer ........................................................................................155
Receive faxes to my computer .......................................................................................156
Set up speed dials ..........................................................................................................157
Forward received faxes to another fax number ..............................................................157
View and print previously received faxes .......................................................................158
Add or delete a contact ...................................................................................................158
Import contacts from another source ..............................................................................159
Create a new group list ...................................................................................................160
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Create a new group list ...................................................................................................160
Change settings, such as resolution and contrast, and optimize them for each fax ......160
Scan: How do I? ....................................................................................................................
162
Scan from the device control panel ................................................................................162
Set up the Scan to button on the control panel ..............................................................162
Save a scan to a folder on my computer ........................................................................162
Send a scan to an e-mail message ................................................................................163
Add or edit e-mail addresses for scanning to e-mail ......................................................163
Add or edit folders for scanning to a folder ....................................................................163
Other: How do I? ...................................................................................................................
165
Receive toner warnings from the device at my computer ..............................................165
Receive toner warning e-mail messages from the device .............................................165
Maintain the device .........................................................................................................165
View the control-panel menu items for the device .........................................................166
Replace print cartridges ..................................................................................................166
Replace the imaging drum ..............................................................................................168
Clear jams .......................................................................................................................170
Order new supplies .........................................................................................................175
12 Managing the device and maintenance
Information pages .................................................................................................................178
Demo page .....................................................................................................................178
Usage page ....................................................................................................................178
Configuration page .........................................................................................................178
Supplies Status page ......................................................................................................179
HP Toolbox ............................................................................................................................181
To view HP Toolbox .......................................................................................................181
Status tab ........................................................................................................................182
Fax tab ............................................................................................................................
182
Scan to tab ......................................................................................................................182
Troubleshooting tab ........................................................................................................
183
Documentation tab .........................................................................................................183
Device Settings pages ....................................................................................................
184
HP Toolbox links .............................................................................................................185
Other links .......................................................................................................................185
Macintosh Configure Device (Mac OS 10.2 and 10.3) .........................................................186
To view Macintosh Configure Device .............................................................................186
Embedded Web server .........................................................................................................187
Features ..........................................................................................................................187
Fax logs and reports .............................................................................................................188
Printing the fax activity log ..............................................................................................
188
Printing a fax call report ..................................................................................................
188
Setting print times for the fax call report .........................................................................189
Including the first page of each fax on the fax call report ...............................................190
Printing a phone book report ..........................................................................................190
Printing the billing-code report ........................................................................................190
Printing the block-fax list .................................................................................................190
Printing all fax reports .....................................................................................................
191
Cleaning the device ...............................................................................................................192
To clean the exterior .......................................................................................................
192
To clean the scanner glass .............................................................................................192
To clean the lid backing ..................................................................................................
192
Cleaning the paper path .................................................................................................193
Changing the automatic document feeder (ADF) .................................................................195
To change the ADF ........................................................................................................195
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Changing the automatic document feeder (ADF) pickup roller assembly ............................197
To change the ADF pickup roller assembly ...................................................................197
Cleaning the automatic document feeder (ADF) pickup roller assembly .............................199
To clean the ADF pickup roller assembly .......................................................................199
13 Managing supplies
Checking status and ordering supplies .................................................................................202
To check status and order supplies by using the control panel .....................................202
To check status and order supplies by using HP Toolbox .............................................202
Storing supplies .....................................................................................................................203
Replacing and recycling supplies ..........................................................................................204
HP policy on non-HP supplies ..............................................................................................205
Resetting the printer for non-HP supplies ......................................................................205
HP fraud hotline ....................................................................................................................206
Changing a print cartridge .....................................................................................................207
To replace a print cartridge .............................................................................................207
Changing the imaging drum ..................................................................................................
209
To change the imaging drum ..........................................................................................209
14 Troubleshooting
Support strategy ....................................................................................................................
212
Troubleshooting process .......................................................................................................213
Troubleshooting checklist ...............................................................................................213
Control panel messages .......................................................................................................217
Alert and warning messages ..........................................................................................217
Critical error messages ...................................................................................................225
Clearing jams ........................................................................................................................228
Media jams occur in the device ......................................................................................228
Media jams occur in the automatic document feeder (ADF) ..........................................231
Print problems .......................................................................................................................
234
Print quality problems .....................................................................................................234
Media-handling problems ...............................................................................................243
Performance problems ...................................................................................................245
Scan problems ......................................................................................................................247
Solving scanned image problems ..................................................................................247
Scan quality problems ....................................................................................................249
Copy problems ......................................................................................................................
251
Preventing problems .......................................................................................................251
Image problems ..............................................................................................................
251
Media-handling problems ...............................................................................................252
Performance problems ...................................................................................................254
Fax problems ........................................................................................................................256
Problems receiving faxes ...............................................................................................256
Problems sending faxes .................................................................................................259
Voice call problems ........................................................................................................261
Media-handling problems ...............................................................................................261
Performance problems ...................................................................................................263
Memory card problems .........................................................................................................264
Missing or wrong files .....................................................................................................264
Index page not printing ...................................................................................................264
Proof sheet not printing ..................................................................................................264
Proof sheet not scanning ................................................................................................
265
Issues with photo printing ...............................................................................................265
Troubleshooting tools ............................................................................................................268
Device pages and reports ...............................................................................................268
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Fax reports ......................................................................................................................268
HP Toolbox .....................................................................................................................
270
Service menu ..................................................................................................................270
The device control panel display has black lines or dots, or becomes blank ................272
Appendix A Accessories and ordering information
Supplies .................................................................................................................................274
Memory .................................................................................................................................275
Cable and interface accessories ...........................................................................................
276
Paper-handling accessories ..................................................................................................277
Paper and other print media .................................................................................................278
User-replaceable parts ..........................................................................................................279
Supplementary documentation .............................................................................................280
Appendix B Service and support
Hewlett-Packard limited warranty statement ........................................................................281
Print Cartridge and Imaging Drum Limited Warranty Statement ..........................................283
Color LaserJet Image Fuser Kit and Image Transfer Kit Limited Warranty Statement ........284
Availability of support and service .........................................................................................285
HP maintenance agreements ...............................................................................................285
Onsite service agreements .............................................................................................
285
Appendix C Device specifications
Appendix D Regulatory information
Introduction ............................................................................................................................289
Telephone Consumer Protection Act (United States) ...........................................................290
IC CS-03 requirements .........................................................................................................291
EU statement for telecom operation .....................................................................................292
New Zealand telecom statements .........................................................................................293
Environmental Product Stewardship program ......................................................................294
Ozone production ...........................................................................................................294
Energy consumption .......................................................................................................
294
HP LaserJet printing supplies .........................................................................................294
Nederlands .....................................................................................................................295
Taiwan ............................................................................................................................296
Declaration of conformity ......................................................................................................297
Declaration of conformity ......................................................................................................298
Country-/region-specific safety statements ...........................................................................299
Laser safety statement ...................................................................................................299
Canadian DOC statement ..............................................................................................299
Korean EMI statement ....................................................................................................
299
Finnish laser statement ..................................................................................................300
Glossary
Index
xiv ENWW
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1 Device basics
This section provides information about the following topics:
● Quick access to device information
● Device configurations
● Device features
● Device parts
ENWW 1
Page: 17
Quick access to device information
User guide links
● Device parts
● Control panel
● Troubleshooting
Where to look for more information
Several references are available for use with this device. See http://www.hp.com/support/
clj2800series.
Setting up the device
Getting started guide (printed)—Provides step-by-step instructions for installing and
setting up the device. This guide comes in the box with your device.
hp color LaserJet
1550•2550 series
Animated getting started guide—Provides step-by-step instructions for installing and
setting up the device. This guide is available on the CD-ROM that came with the device.
Accessory and supplies installation guides—These guides provide step-by-step
instructions for installing the device accessories and supplies.
c9704a
Using the device
User guide—Contains detailed information for using the device and troubleshooting
problems. This guide is available on the CD-ROM that came with the device. It is also
available through the HP Toolbox software.
2 Chapter 1 Device basics ENWW
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A Web-based (HTML) user guide is also available. Go to http://www.hp.com/support/
clj2800series. After connecting, select Manuals.
Online Help—Contains information about device options that are available from within the
printer drivers. To view a Help file, open the online Help through the printer driver.
ENWW Quick access to device information 3
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Device configurations
The device is available in the following configurations.
HP Color LaserJet 2820 all-in-one
The HP Color LaserJet 2820 all-in-one printer, scanner, copier is a four-color laser printer
that prints letter-size pages up to 20 pages per minute (ppm) in black-and-white, A4-size
pages up to 19 ppm, and it prints letter/A4-size pages up to 4 ppm in color. It includes a
PCL 6 printer driver and has HP postscript level 3 emulation.
● Trays. The device comes with a multipurpose tray (tray 1) that holds up to 125 sheets of
various print media or 10 envelopes.
● Print cartridges. This model comes standard with color print cartridges (cyan, yellow,
and magenta) that can print up to 2,000 pages at 5% coverage. It comes with a black
print cartridge that can print up to 5,000 pages at 5% coverage. (A typical business letter
has 5% coverage.)
● Connectivity. The device provides a Hi-Speed universal serial bus (USB) 2.0 port and a
port for connecting to a 10/100Base-T network.
● Memory. The device comes standard with a 96-megabyte (MB) random access memory
(RAM).
● Paper handling. The device comes with a flatbed scanner and a 50-page automatic
document feeder (ADF).
● Expandability. The device has one available DIMM slot for memory expansion and
additional font support. The memory is expandable to 224 MB.
HP Color LaserJet 2830 all-in-one
The HP Color LaserJet 2830 all-in-one printer, scanner, fax, copier has the same features as
the HP Color LaserJet 2820 all-in-one, and it includes a V.34 fax modem and 4-MB flash fax
storage memory. Also, this model comes standard with high-capacity color print cartridges
that can print up to 4,000 pages at 5% coverage.
4 Chapter 1 Device basics ENWW
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HP Color LaserJet 2840 all-in-one
The HP Color LaserJet 2840 all-in-one printer, scanner, fax, copier has the same features as
the HP Color LaserJet 2830 all-in-one, including high-capacity color print cartridges that can
print up to 4,000 pages at 5% coverage, and it includes a 250-sheet tray (tray 2) for standard
sizes. This model features rated memory-card slots as well.
ENWW Device configurations 5
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Device features
Feature HP Color LaserJet 2820/2830/2840 all-in-one
Color printing ● Provides laser printing in full color by using
the four process colors: cyan, magenta,
yellow, and black (CMYK).
For more information, see Printing with color.
Copy ● Provides full-color copying from letter/A4-
sized scanner glass.
● Includes automatic document feeder (ADF)
that allows faster, more efficient copy jobs
with multiple-page documents.
For more information, see Copy.
Fax ● The HP Color LaserJet 2830/2840 all-in-one
models include full-functionality fax
capabilities with a V.34 fax, including a
phone book, fax polling, and delayed-fax
features.
For more information, see Fax.
Scan ● Provides 1200 pixels per inch (ppi), 24-bit
full-color scanning from letter/A4-sized
scanner glass.
● Includes automatic document feeder (ADF)
that allows faster, more efficient scan jobs
with multiple-page documents.
For more information, see Scan.
Fast print speed ● Prints in black on letter-size paper up to
20 ppm and on A4-size paper up to 19 ppm.
Prints in color on A4/letter up to 4 ppm.
Excellent print quality ● True 600 by 600 dots per inch (dpi) with
Image Ret 2400 text and graphics.
● Adjustable settings to optimize print quality.
● The HP UltraPrecise print cartridge has a
finer toner formulation that provides sharper
text and graphics.
Printer driver features ● Fast printing performance, built-in Intellifont
and TrueType scaling technologies, and
advanced imaging capabilities are benefits
of the PCL 6 printer language.
Automatic language-switching ● The device automatically determines and
switches to the appropriate printer language
(such as PS or PCL 6) for the print job.
Interface connections ● Hi-Speed USB 2.0 port (not supported for
Windows NT).
● 10/100 ethernet (RJ45) network port.
6 Chapter 1 Device basics ENWW
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Feature HP Color LaserJet 2820/2830/2840 all-in-one
Networking ● TCP/IP
● LPD
● 9100
Memory card slot (HP Color LaserJet 2840 all-
in-one only)
The device can read the following memory-card
types:
● CompactFlash
● Ultra CompactFlash
● Smart Media
● Memory Stick
● Secure Digital
● Multi Media Card
● XD Card
For more information, see Photo.
Enhanced memory and memory expansion ● The device comes with 96 MB of memory
and can be expanded to 224 MB by using
the DIMM slot. Most documents can be
printed with the standard amount of memory
with the aid of Memory Enhancement
technology (MEt). MEt automatically
compresses data, virtually doubling the
device memory and accommodating more
complex printing with available memory.
Energy savings ● The device automatically conserves
electricity by substantially reducing power
consumption when it is not printing.
● As an ENERGY STAR® partner, Hewlett-
Packard Company has determined that this
product meets ENERGY STAR® guidelines
for energy efficiency. ENERGY STAR® is a
U.S. registered service mark of the United
States Environmental Protection Agency.
Economical printing ● N-up printing (printing more than one page
on a sheet) and two-sided printing using
manual duplexing saves paper. See Printing
multiple pages on one sheet of paper (N-up
printing) and Printing on both sides
(duplexing manually).
Supplies ● A Supplies Status page with print cartridge
and imaging drum gauges that show the
supply levels that remain. For HP supplies
only.
● No-shake cartridge design.
● Authentication for HP print cartridges.
● Enabled supplies-ordering capability.
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Feature HP Color LaserJet 2820/2830/2840 all-in-one
Accessibility ● Online user guide that is compatible with
text screen-readers.
● Print cartridges and the imaging drum can
be installed and removed by using one hand.
● All doors and covers can be opened by
using one hand.
8 Chapter 1 Device basics ENWW
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Device parts
Before using the device, familiarize yourself with the parts of the device.
Front view
1 power switch
2 top (face-down) output bin
3 control panel
4 scanner release button
5 memory card slots (HP Color LaserJet 2840 all-in-one only)
6 tray 1
7 tray 2 (included with the HP Color LaserJet 2840 all-in-one only)
Back view
8 DIMM door
9 fax ports (HP Color LaserJet 2830/2840 all-in-one models only)
10 Hi-Speed USB 2.0 port
11 network port
12 ADF output bin
13 ADF input tray
14 rear (face-up) output door
15 power connector
16 tray 2 paper-length adjustment control
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Interface ports
The device has two interface ports: a 10/100Base-T (RJ-45) network port and a Hi-Speed
USB 2.0 port. The HP Color LaserJet 2830/2840 all-in-one models also have fax ports.
1 network port
2 Hi-Speed USB 2.0 port
3 fax ports (HP Color LaserJet 2830/2840 all-in-one models only)
10 Chapter 1 Device basics ENWW
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Control panel
Use the following illustrations to identify the device control-panel components for your device.
HP Color LaserJet 2820 all-in-one printer, scanner, copier
1 Alphanumeric buttons. Use the alphanumeric buttons to type data into the device control-panel
display and dial telephone numbers for faxing. For information about using alphanumeric key
characters, see Fax.
2 Menu and cancel controls. Use these controls to select menu options, determine the device
status, and cancel the current job.
3 Copy controls. Use these controls to change commonly used default settings and to start
copying. For instructions about copying, see Copy.
4 Scan controls. Use these controls to scan to e-mail or to a folder. For instructions about
scanning, see Scan.
HP Color LaserJet 2830 all-in-one printer, scanner, fax, copier
1 Fax controls. Use the fax controls to change commonly used fax settings. For information about
using the fax controls, see Fax.
2 Alphanumeric buttons. Use the alphanumeric buttons to type data into the device control-panel
display and dial telephone numbers for faxing. For information about using alphanumeric key
characters, see Fax.
3 Menu and cancel controls. Use these controls to select menu options, determine the device
status, and cancel the current job.
4 Copy controls. Use these controls to change commonly used default settings and to start
copying. For instructions about copying, see Copy.
5 Scan controls. Use these controls to scan to e-mail or to a folder. For instructions about
scanning, see Scan.
HP Color LaserJet 2840 all-in-one printer, scanner, fax, copier
1 Fax controls. Use the fax controls to change commonly used fax settings. For information about
using the fax controls, see Fax.
2 Alphanumeric buttons. Use the alphanumeric buttons to type data into the device control-panel
display and dial telephone numbers for faxing. For information about using alphanumeric key
characters, see Fax.
3 Menu and cancel controls. Use these controls to select menu options, determine the device
status, and cancel the current job.
4 Copy controls. Use these controls to change commonly used default settings and to start
copying. For instructions about copying, see Copy.
5 Photo and scan controls. Use these controls to print photos from a memory card, or to scan to e-
mail or to a folder. For instructions about using memory cards, see Photo. For instructions about
scanning, see Scan.
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12 Chapter 1 Device basics ENWW
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2 Software
This section provides information about the following topics:
● Printer drivers
● Uninstalling the printing software
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Printer drivers
Software and supported operating systems
For easy device setup and access to the full range of device features, HP strongly
recommends that you install the software that is provided. Not all software is available in all
languages. See the getting started guide for installation instructions, and see the Readme
file for the latest software information.
The most recent drivers, additional drivers, and other software are available from the Internet
and other sources. If you do not have access to the Internet, see Service and support.
The device supports the following operating systems:
● Microsoft®
Windows®
98 SE, Windows 2000, Windows Millennium Edition (Me), and
Windows XP (32-bit)
● Windows NT 4.0 and Windows XP (64-bit): driver only, other device software is not
available
● Macintosh OS 9.2.2 and OS 10.2 and 10.3
● UNIX®
, Linux, and OS/2 (limited functionality)
● Windows Server 2003 (printer driver, only from Web)
The following tables list the software that is available for your operating system. Full software
installation is available only for Windows 2000 and Windows XP systems that meet the
recommended system requirements. For more information about software installation, see
Software installation.
HP Color LaserJet 2820/2830/2840 all-in-one software
Feature Windows
2000, XP1
Windows
98 SE, ME
Windows
NT
Macintosh
OS 9.2.2
Macintosh
OS 10.2, 10.3
UNIX®,
Linux
OS/2
Windows
Installer
PCL 6 printer
driver
PS printer
driver
Scanning
software
HP Toolbox
software
Macintosh
Installer
14 Chapter 2 Software ENWW
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Feature Windows
2000, XP1
Windows
98 SE, ME
Windows
NT
Macintosh
OS 9.2.2
Macintosh
OS 10.2, 10.3
UNIX®,
Linux
OS/2
Fax software
- HP Color
LaserJet
2830/2840 all-
in-one models
only
Storage driver
(memory
card) -
HP Color
LaserJet
2840 all-in-
one only
Device
Configuration
Utility
HP Director
HP Image
Zone
HP Document
Viewer
Macintosh
PostScript
printer
description
(PPD) and
printer dialog
extensions
(PDE)
IBM drivers 2
Model scripts 3
1
The 64-bit version of Windows XP supports printer drivers only.
2
Available on the HP website.
3
Available on the HP website. Not specific to this device.
Software tips
The following are some tips for working with the device software.
How do I gain access to the device features?
The device features are available in the printer driver. Some features such as custom paper
sizes and page orientation might also be available in the program you are using to create a
file. Change settings in the program, if possible, because changes that are made in the
program override changes that are made in the printer driver.
HP Color LaserJet 2820/2830/2840 all-in-one software (continued)
ENWW Printer drivers 15
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Gain access to advanced device features through the printer driver (or the Print dialog box
for Macintosh operating systems). To open a Windows print driver, complete the following
steps:
1. On the Windows taskbar, click Start, click Settings, and then click Printers.
● In Windows XP, click Start, and then click Printers and Faxes.
A dialog box opens.
2. Right-click the driver you want to open, and then select Printing Preferences.
The driver opens and allows you to make changes.
A number of device features and functions are also accessible through HP Toolbox (not
available for Macintosh). For more information about HP Toolbox, see the HP Toolbox online
Help.
The device CD-ROMs include the HP Scanning software. For more information about the
HP Scanning software, see the software online Help.
How do I get the latest printing software?
When you want to check for and install upgrades to the software, you can download drivers
from the World Wide Web or HP’s file transfer protocol (FTP) servers.
To download drivers
1. Go to http://www.hp.com. Click the support & drivers block.
2. Type color laserjet 2800 as the product name. The Web page for the drivers
might be in English, but you can download the drivers themselves in several languages.
If you do not have Internet access, contact HP Customer Care. See Service and support or
the flyer that came in the device box. See the Readme file for additional release information.
What other software is available?
The device CD-ROMs include the HP Scanning software. See the Readme file that is
provided on the HP Color LaserJet 2820/2830/2840 all-in-one CD-ROMs for additional
included software and for supported languages.
Software for Windows
When you install the software for Windows, you can directly connect the device to a
computer by using a USB cable, or you can connect the device to the network by using the
internal print server. See the getting started guide for installation instructions, and see the
Readme file for the latest software information.
The following software is available to all users of the device, whether you connected the
device directly to a computer by using a USB cable, or whether you connected the device to
the network by using a print server.
Printer drivers
A printer driver is a software component that provides access to device features and
provides the means for the computer to communicate with the device. For help using your
printer driver, see Using Help.
16 Chapter 2 Software ENWW
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Select a printer driver based on the way you use the device.
● Use the PCL 6 printer driver to take full advantage of the device features.
● Use the PostScript (PS) printer driver for compatibility with PS needs. Certain device
features are not available in this printer driver.
The device automatically switches between HP postscript level 3 emulation and PCL printer
languages depending on the driver you have selected.
Using Help
The printer driver has Help dialog boxes that can be activated from the Help button in the
printer driver, the F1 key on the computer keyboard, or the question mark symbol (?) in the
upper-right corner of the printer driver. These Help dialog boxes give detailed information
about the specific printer driver. Help for the printer driver is separate from the Help for your
program.
Software for Macintosh
For Mac 9.2.2, the Apple LaserWriter 8 driver must be installed to use the PPD file. Use the
Apple LaserWriter 8 driver that came with your Macintosh. For Mac OS 10.2 and 10.3, use
Print Center to print.
The device includes the following software for Macintosh computers.
HP Director
HP Director is a software application that is used when working with documents. When the
document is loaded into the automatic document feeder (ADF) and the computer is
connected directly to the device, HP Director appears on the computer screen to initiate
faxing, scanning, or changing settings on the device via the Macintosh Configure Device
application.
Also included is the HP all-in-one Setup Assistant, which sets up the fax and print queues.
PPDs (Mac OS 9.2.2)
PPDs, in combination with the LaserWriter driver, provide access to the printer features and
allow the computer to communicate with the device. An installation program for the PPDs is
provided on the HP Color LaserJet 2820/2830/2840 all-in-one CD-ROM for Macintosh.
PDEs (Mac OS 10.2 and 10.3)
PDEs are code plug-ins that provide access to device features, such as information about
the number of copies, two-sided printing, and quality settings. An installation program for the
PDEs and other software is provided on the HP Color LaserJet 2820/2830/2840 all-in-one
CD-ROM for Macintosh.
HP Toolbox
You must perform a complete software installation to use HP Toolbox.
HP Toolbox provides links to device status information and help information, such as this
user guide, and tools for diagnosing and solving problems. See Managing supplies for more
information.
ENWW Printer drivers 17
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Note For Macintosh computers, HP Toolbox is not supported.
Embedded Web server (EWS)
The EWS is a Web-based interface that provides simple access to device status and device
configurations, including network configurations and Smart Printing Supplies (SPS)
functionality.
You can gain access to the EWS through the network connection to the device. Type the
device IP address in a Web browser to display the device EWS homepage in the browser.
From the homepage, you can use the tabs and left navigation menu to check the status of
the device, configure the device, or check the status of the supplies.
Supported browsers include:
● Internet Explorer 5.0 or later
● Netscape Navigator 4.75 or later
● Opera 6.05 or later
● Safari 1.2 or later
Software installation
If your computer meets the recommended minimum requirements, you have two options
when installing the software from the CD-ROMs that came with the device.
Typical installation
Note This option is not available if your computer does not meet the minimum requirements. For
more information about the minimum requirements, see the box in which the device was
packed.
18 Chapter 2 Software ENWW
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This is the recommended installation option. Select this option to install the software needed
to print and scan from your computer, plus the following programs:
● HP Toolbox: This program lets you easily monitor and set up the device settings from
your computer, and it offers device Help and troubleshooting. With HP Toolbox, you
have desktop access to the device fax phone book and logs.
For more information about HP Toolbox, see the HP Toolbox online Help after you have
installed the software.
● HP Image Zone: This program lets you view, manage, and edit images, it lets you load
images directly from a camera or memory card, and it helps you share those images
with others. It also includes programs for scanning and for producing creative projects,
such as brochures and flyers.
For more information about HP Image Zone, see the HP Image Zone online Help after
you have installed the software.
● HP Document Viewer: This program lets you view and annotate PDF and TIFF files, and
it lets you export documents to other software programs. It also includes optical
character recognition (OCR) software that lets you scan paper documents and convert
them into electronic documents that can be edited.
For more information about HP Document Viewer, see the HP Document Viewer online
Help after you have installed the software.
Minimum installation
Windows 98 SE and Windows ME operating systems, as well as systems with insufficient
memory, must perform a minimum installation to ensure that your computer continues to
operate at optimal levels.
This procedure installs the software necessary to print and scan from your computer. You
will not be able to scan from the device, however. For the HP Color LaserJet 2840 all-in-one
printer, scanner, fax, copier, the minimum installation also allows you to view memory cards
in the device from Windows Explorer.
ENWW Printer drivers 19
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Uninstalling the printing software
Uninstall software by using the following directions for your operating system.
Using Add or Remove Programs to uninstall
Use the Add or Remove Programs method in Windows to remove the device software.
This method does not require you to have the software CD.
1. Click Start, point to Settings, and click Control Panel.
● In Windows XP, click Start, and then click Control Panel
2. Double-click Add or Remove Programs.
3. Scroll through the list of software programs and click HP Color LaserJet
2820/2830/2840 all-in-one.
4. Click Remove.
Uninstalling software for Macintosh
To remove the printing software from your Macintosh, open the Finder, navigate to
Applications/HP LaserJet aio/HP Uninstaller, and then run the application.
20 Chapter 2 Software ENWW
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3 Media specifications
This section contains information about specifications for the quality of media, guidelines for
media usage, and guidelines for media storage.
● General guidelines
● Supported media weights and sizes
● Printing and storage environment
ENWW 21
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General guidelines
Some media might meet all of the guidelines in this manual and still not produce satisfactory
results. This problem might be the result of improper handling, unacceptable temperature
and humidity levels, or other variables over which Hewlett-Packard has no control.
Before purchasing large quantities of print media, always test a sample and make sure that
the print media meets the requirements specified in this user guide and in the HP LaserJet
Printer Family Print Media Guide, which you can view on the Web at http://www.hp.com/
support/ljpaperguide. For ordering information, see Accessories and ordering information.
CAUTION Using media that does not meet HP specifications can cause problems for the printer,
requiring repair. This repair is not covered by the Hewlett-Packard warranty or service
agreements.
This printer accepts a variety of media, such as cut-sheet paper (including up to 100 percent
recycled-fiber-content paper), envelopes, labels, transparencies, glossy paper, HP LaserJet
Tough paper, and custom-size paper. Properties such as weight, composition, grain, and
moisture content are important factors affecting printer performance and output quality.
Media that does not meet the guidelines outlined in this manual can cause the following
problems:
● Poor print quality
● Increased jams
● Premature wear on the device, requiring repair
22 Chapter 3 Media specifications ENWW
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Supported media weights and sizes
For optimum results, use conventional 75 to 90 g/m2
(20 to 24 lb) photocopy paper. Verify
that the paper is of good quality and is free of cuts, nicks, tears, spots, loose particles, dust,
wrinkles, curls, and bent edges.
Note The device supports a wide range of standard and custom sizes of print media. The capacity
of trays and bins can vary depending on media weight and thickness and environmental
conditions. Use only transparencies that are designed for use with HP color LaserJet
printers. Inkjet and monochrome transparencies are not supported for this device.
Tray 1 specifications
Media Dimensions1 Weight Capacity2
Paper Minimum: 76 by 127 mm (3
by 5 inches)
60 to 177 g/m2
(16 to 47 lb) Up to 125 sheets of 75 g/m2
(20 lb) paper
Maximum: 216 by 356 mm
(8.5 by 14 inches)
Glossy paper Same as the preceding
listed minimum and
maximum sizes.
75 to 120 g/m2
(20 to 32 lb) Maximum stack height: 12 mm
(0.47 inches)
HP Cover paper3
203 g/m2
(75 lb cover) 50 (typically)
Transparencies and
opaque film
Thickness: 0.10 to 0.13 mm
(3.9 to 5.1 mils)
50 (typically)
Labels4 Thickness: up to 0.23 mm
(up to 9 mils)
50 (typically)
Envelopes Up to 90 g/m2
(16 to 24 lb) Up to 10
1
The printer supports a wide range of standard and custom sizes of print media. Check the printer driver for
supported sizes.
2
Capacity can vary depending on media weight and thickness, and environmental conditions.
3
Hewlett-Packard does not guarantee results when printing with other types of heavy paper.
4
Smoothness: 100 to 250 (Sheffield).
ENWW Supported media weights and sizes 23
Page: 39
Optional tray 2 specifications
Media Dimensions1 Weight Capacity2
Letter 216 by 279 mm (8.5 by 11
inches)
60 to 105 g/m2
(16 to 28 lb) 250 sheets of 75 g/m2
(20
lb) paper
A4 210 by 297 mm (8.3 by 11.7
inches)
A5 148 by 210 mm (5.8 by 8.3
inches)
B5 (ISO) 176 by 250 mm (6.9 by 9.9
inches)
B5 (JIS) 182 by 257 mm (7.2 by 10
inches)
Executive 191 by 267 mm (7.3 by 10.5
inches)
Legal 216 by 356 mm (8.5 by 14
inches)
8.5 by 13 inches 216 by 330 mm (8.5 by 13
inches)
1
The printer supports a wide range of standard and custom sizes of print media. Check the printer driver for
supported sizes.
2
Capacity can vary depending on the media weight and thickness, and environmental conditions.
Automatic document feeder (ADF) paper sizes
Media Dimensions Weight or thickness Capacity
Minimum-size paper 127 by 127 mm (5 by
5 in)
60 to 90 g/m2
(16 to 24
lb bond)
50 sheets (75 g/m2
; 20
lb bond)
Maximum-size paper 216 by 381 mm (8.5
by 15 in)
60 to 90 g/m2
(16 to 24
lb bond)
50 sheets (75 g/m2
; 20
lb bond)
Note Use the flatbed scanner for faxing (HP Color LaserJet 2830/2840 all-in-one models only),
copying, and scanning if the original is fragile, thin, thick, too small for the ADF, or a
photograph. Also use the flatbed scanner to employ the "fit to page" feature for copying. The
flatbed scanner provides the best fax, copy, and scan resolution.
24 Chapter 3 Media specifications ENWW
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Printing and storage environment
Ideally, the printing and media-storage environment should be at or near room temperature,
and not too dry or too humid. Remember that paper absorbs and loses moisture rapidly.
Heat works with humidity to damage paper. Heat causes the moisture in paper to evaporate,
while cold causes it to condense on the sheets. Heating systems and air conditioners
remove most of the humidity from a room. As paper is opened and used, it loses moisture,
causing streaks and smudging. Humid weather or water coolers can cause the humidity to
increase in a room. As paper is opened and used it absorbs any excess moisture, causing
light print and dropouts. Also, as paper loses and gains moisture it can distort. This issue
can cause jams.
As a result, paper storage and handling are as important as the paper-making process itself.
Paper storage environmental conditions directly affect the feed operation and print quality.
Care should be taken not to purchase more paper than can be easily used in a short time
(about three months). Paper stored for long periods can experience heat and moisture
extremes, which can cause damage. Planning is important to prevent damage to a large
supply of paper.
Unopened paper in sealed reams can remain stable for several months before use. Opened
packages of paper have more potential for environmental damage, especially if they are not
wrapped with a moisture-proof barrier.
The media-storage environment should be properly maintained to ensure optimum device
performance. The required condition is 20° to 24°C (68° to 75°F), with a relative humidity of
45% to 55%. The following guidelines are helpful when evaluating the paper's storage
environment:
● Print media should be stored at or near room temperature.
● The air should not be too dry or too humid.
● The best way to store an opened ream of paper is to rewrap it tightly in its moisture-
proof wrapping. If the device environment is subject to extremes, unwrap only the
amount of paper to be used during the day's operation to prevent unwanted moisture
changes.
● Avoid storing paper and print media near heating and air conditioning vents or near
windows and doors that are frequently open.
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26 Chapter 3 Media specifications ENWW
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4 Using the device
This section provides information about using the HP Color LaserJet 2820/2830/2840 all-in-
one.
● Loading trays
● Using the device control panel
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Loading trays
Load special print media, such as envelopes, labels, and transparencies, in tray 1 only.
Note Because tray 2 is not included for all models, it is referred to as optional tray 2 in this
documentation.
Loading tray 1
Tray 1 (the multipurpose tray) holds up to 125 sheets of paper or other print media, or it
holds up to 10 envelopes.
CAUTION Avoid adding print media to tray 1 while the printer is printing, or jams can occur. Do not fan
paper before loading it into trays, and avoid overloading trays.
To load tray 1
1. Open tray 1.
2. Slide out the tray extender. If the print media being loaded is longer than 23 cm (9
inches), also open the additional tray extender.
3. Slide the media-width guides slightly wider than the print media.
4. Place print media into the tray with the side to be printed upon face-up, and the top,
short edge in first.
Note If you are manually duplexing, see Printing on both sides (duplexing manually) for loading
instructions.
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5. Slide the media-width guides inward until they lightly touch the print media stack on both
sides without bending it. Make sure that the print media fits under the tabs on the media-
width guides.
CAUTION Wait for the printer to finish printing before closing tray 1. Closing the tray before the printer
finishes can cause jams.
6. On the back of the printer, lower the rear output door if you are printing on special
media, such as labels, envelopes, or heavy or light paper, to prevent curl.
CAUTION Remove each page as it exits the device to avoid a jam error message.
Loading optional tray 2
Paper includes average-weight letterhead and prepunched paper. For additional information
about letterhead and prepunched paper, see Printing on special media.
CAUTION Print on special print media such as labels and transparencies from tray 1 only. Printing on
special print media from optional tray 2 can cause jams. Do not fan paper before loading it
into trays, and avoid overloading trays.
To load optional tray 2
1. Pull optional tray 2 out of the printer and remove any paper.
2. Move the media-width guides to match the size of paper that you are loading. Optional
tray 2 accepts several standard paper sizes.
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3. Extend the paper-length adjustment control at the rear of the tray until the arrow on the
markings on the tray points to the size that you are loading.
4. Load the paper. If this is special paper such as letterhead, load it with the side to be
printed upon face-down and the top edge toward the front of the tray.
Note If you are duplexing manually, see Printing on both sides (duplexing manually) for loading
instructions.
5. Make sure that the stack of paper is flat in the tray at all four corners, and keep it below
the height tabs on the media-length guide in the rear of the tray. Push down on the metal
media-lift plate to lock it into place.
6. Slide the tray into the printer. If you set the rear of the tray to one of the longer sizes, the
back of the tray will protrude from the back of the printer.
Loading documents to scan
Use these instructions to load originals into your device for scanning. For the best quality
scans, use the flatbed scanner.
To load originals onto the flatbed scanner
1. Make sure that the automatic document feeder (ADF) contains no media.
2. Lift the flatbed scanner cover.
3. Place the original document face-down on the flatbed scanner with the upper-left corner
of the document at the lower-right corner of the glass.
4. Gently close the lid.
The document is ready to be scanned.
CAUTION To prevent damaging the device, do not allow the scanner lid to fall onto the flatbed scanner
surface. Always close the scanner lid when the device is not in use.
30 Chapter 4 Using the device ENWW
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To load originals into the automatic document feeder (ADF)
Note The ADF capacity is up to 50 sheets of 75 g/m2
(20 lb) media.
The minimum size for media in the ADF is 127 by 127 mm (5 by 5 inches). For smaller sizes,
use the flatbed scanner. The maximum size for media in the ADF is 216 by 381 mm (8.5 by
15 inches).
1. Make sure that the flatbed scanner contains no media.
2. Close the flatbed scanner cover and put the top end of the stack of originals into the
ADF input tray, with the media stack face-up and the first page to be copied on top of the
stack.
CAUTION To prevent damaging the device, do not use an original that contains correction tape,
correction fluid, paper clips, or staples. Also, do not load photographs, small originals, or
fragile originals into the ADF.
3. Slide the stack into the ADF until it does not move any farther.
The control panel displays the message Document Loaded.
4. Adjust the media guides until they are snug against the media.
5. The document is now ready to be copied.
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Using the device control panel
You can configure settings at the device control panel.
Changing the device control-panel display language
Use this procedure to print reports or to display messages on the device control-panel
display in a language other than the default for your country/region.
To change the device control-panel display language
1. Press MENU.
2. Use the < or the > button to select System setup, and then press ENTER.
3. Use the < or the > button to select Language, and then press ENTER.
4. Use the < or the > button to select the language that you want.
5. Press ENTER to save your selection.
The device automatically restarts.
Changing the default media size
Media settings should be set to the size and type of media that you usually load in the media
input tray. The device uses these settings for copying, printing reports, printing faxes
(HP Color LaserJet 2830/2840 all-in-one models only), and determining autoreduction sizes
for incoming faxes (HP Color LaserJet 2830/2840 all-in-one models only), printing proof
sheets (HP Color LaserJet 2840 all-in-one only), and index prints (HP Color LaserJet 2840
all-in-one only).
To change the default media size
1. Press MENU.
2. Use the < or the > button to select System setup, and then press ENTER.
3. Use the < or the > button to select Paper setup, and then press ENTER.
4. Use the < or the > button to select Def. paper size, and then press ENTER.
5. Use the < or the > button to select the paper size that you want to select.
6. Press ENTER to save your selection.
To change the default media type
1. Press MENU.
2. Use the < or the > button to select System setup, and then press ENTER.
3. Use the < or the > button to select Paper setup, and then press ENTER.
4. Use the < or the > button to select Def. paper type, and then press ENTER.
5. Use the < or the > button to select the paper size that you want to select.
6. Press ENTER to save your selection.
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Changing the default paper tray configuration
The default tray configurations (size and type) are set to Any, which means that any type
and any size of supported media can be printed from that tray. Configure your trays for the
size and type using the following instructions only if you regularly need to print on a specific
size and type of media.
To change the default paper tray size
1. Press MENU.
2. Use the < or the > button to select System setup, and then press ENTER.
3. Use the < or the > button to select Paper setup, and then press ENTER.
4. Use the < or the > button to select Tray 1 (or optional tray 2), and then press ENTER.
5. Use the < or the > button to select Paper size, and then press ENTER.
6. Use the < or the > button to select the paper size that you want to select.
7. Press ENTER to save your selection.
To change the default paper tray type
1. Press MENU.
2. Use the < or the > button to select System setup, and then press ENTER.
3. Use the < or the > button to select Paper setup, and then press ENTER.
4. Use the < or the > button to select Tray 1 (or optional tray 2), and then press ENTER.
5. Use the < or the > button to select Paper type, and then press ENTER.
6. Use the < or the > button to select the paper type that you want to select.
7. Press ENTER to save your selection.
Using the device volume controls
You can control the volume of the following sounds:
● The alarm sound that the device emits when it requires attention, such as when the
device door is open.
● The beeps that are emitted when you press the device control-panel buttons.
● The phone line sounds for outgoing faxes (HP Color LaserJet 2830/2840 all-in-one
models only).
● The ring volume for incoming faxes (HP Color LaserJet 2830/2840 all-in-one models
only).
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To change the alarm volume
The alarm sounds when the device is presenting an alert or critical error message. The
alarm duration length is either one or three seconds, depending on the type of error.
1. Press MENU.
2. Use the < or the > button to select System setup, and then press ENTER.
3. Use the < or the > button to select Volume settings, and then press ENTER.
4. Press ENTER to select Alarm volume.
5. Use the < or the > button to select Off, Soft, Medium, or Loud.
6. Press ENTER to save your selection.
Note The factory-set default for the alarm volume is Soft.
To change the volume for the fax
This setting determines the volume of various fax sounds that occur when the device is
sending or receiving fax jobs.
1. Press VOLUME.
2. Use the < or the > button to select Off, Soft, Medium, or Loud.
3. Press ENTER to save your selection.
Note The factory-set default is Soft.
To change the ring volume of the fax
The fax ring sounds when the device is initially sending or receiving a call. The ring duration
length depends on the local telecom ring-pattern length.
1. Press MENU.
2. Use the < or the > button to select System setup, and then press ENTER.
3. Use the < or the > button to select Volume settings, and then press ENTER.
4. Press the < or the > button once to select Ring volume, and then press ENTER.
5. Use the < or the > button to select Off, Soft, Medium, or Loud.
6. Press ENTER to save your selection.
Note The factory-set default is Soft.
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To change the device control panel key-press volume
The key-press volume controls the sound that is made when a device control-panel button is
pressed.
1. Press MENU.
2. Use the < or the > button to select System setup, and then press ENTER.
3. Use the < or the > button to select Volume settings, and then press ENTER.
4. Use the < or the > button to select Key Press volume, and then press ENTER.
5. Use the < or the > button to select Off, Soft, Medium, or Loud.
6. Press ENTER to save your selection.
Note The factory-set default for the device control panel key-press volume is Soft.
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36 Chapter 4 Using the device ENWW
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5 Printing
This section provides information about common printing tasks.
● Printing from Windows
● Printing from the Macintosh OS
● Printer drivers
● Maximizing print speed for letter-size paper
● Selecting an output location
● Setting a custom paper size
● Printing on special media
● Printing on different paper for the first page
● Printing on both sides (duplexing manually)
● Printing booklets
● Canceling a print job
For information about managing the printer and its settings by using the HP Toolbox, see
Managing supplies.
Note Many of the functions that are described in this chapter also can be performed by using the
HP Toolbox. For instructions about using the HP Toolbox, see the HP Toolbox online Help.
ENWW 37

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