HP Color LaserJet 2500L manual

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  • Brand: HP
  • Product: Printer
  • Model/name: Color LaserJet 2500L
  • Filetype: PDF
  • Available languages: English

Table of Contents

Page: 0
hp
color
LaserJet
2500
series
hp color LaserJet
2500 series use
copyright © 2003
Hewlett-Packard Company
printed in USA
www.hp.com
C9706-90960
*C9706-90960*
*C9706-90960*
Spine thickness = .3125 inches
Page: 3
Hewlett-Packard Company
11311 Chinden Boulevard
Boise, Idaho 83714 U.S.A.
Copyright and License
©Copyright Hewlett-Packard Company 2003
All Rights Reserved. Except as allowed by
copyright laws or herein, reproduction,
adaptation, or translation without prior written
permission is prohibited.
A user of the Hewlett-Packard printer
associated with this user guide is granted a
license to: a) print hard copies of this
user guide for PERSONAL, INTERNAL or
COMPANY use subject to the restriction not
to sell, re-sell or otherwise distribute the hard
copies; and b) place an electronic copy of
this user guide on a network server, provided
access to the electronic copy is limited to
PERSONAL, INTERNAL users of the
Hewlett-Packard printer associated with this
user guide.
Part number C9706-90960
Edition 1, 1/2003
The information contained in this document
is subject to change without notice.
Trademark Credits
Adobe Photoshop®
is a trademark of Adobe
Systems Incorporated.
CorelDRAW™ is a trademark of Corel.
ENERGY STAR® and the Energy Star logo are
U.S. registered marks of the United States
Environmental Protection Agency.
Microsoft®
, Windows®
, MS-DOS®
, and
Windows NT®
are U.S. registered
trademarks of Microsoft Corporation.
Netscape™ and Netscape Navigator™ are
U.S. trademarks of Netscape
Communications Corporation.
TrueType™ is a U.S. trademark of Apple
Computer, Inc.
UNIX®
is a registered trademark of The Open
Group.
Page: 4
ENWW 3
HP Customer Care
Telephone support
HP provides free telephone support during the warranty period. When you call, you will be connected to a responsive
team waiting to help you. For the telephone number for your country/region, see the flyer that shipped in the box with
the product. Before calling HP
, have the following information ready: product name and serial number, date of
purchase, and description of the problem.
You can also find support on the Internet at http://www.hp.com. In the Select your country or region field in the top,
right corner, select your country/region and click . Click the Support block.
Online and other support
Online Services: for 24-hour
access to information using a
modem or Internet connection
World Wide Web URL: Updated HP printer software, product and support information, and
printer drivers in several languages can be obtained from: http://www.hp.com/go/clj2500. (Site is
in English.)
Printer drivers: Visit http://www.hp.com. In the Select your country or region field in the top,
right corner, select your country/region and click . Click the Drivers block, and then enter
color laserjet 2500 as the product name. The Web page for the drivers might be in
English, but you can download the drivers themselves in several languages.
Software utilities, drivers,
and electronic information
Visit: http://www.hp.com/go/support/clj2500. (Site is in English.)
Call: See the flyer that shipped in the box with the product.
HP direct ordering for
accessories or supplies
Visit: http://www.hp.com/go/ljsupplies
Call: 1-800-538-8787 (U.S.) or 1-800-387-3154 (Canada).
HP Support Assistant CD This support tool offers a comprehensive online information system designed to provide
technical and product information on HP products. To subscribe to this quarterly service in the
U.S. or Canada, call 1-800-457-1762. In Hong Kong SAR, Indonesia, Malaysia, or Singapore,
call Mentor Media at (65) 740-4477.
HP Service Information To locate HP-Authorized Dealers, call 1-800-243-9816 (U.S.) or 1-800-387-3867 (Canada).
For service for your product, call the customer support number for your country/region. See the
flyer that shipped in the box with the printer.
HP Service Agreements Call: 1-800-835-4747 (U.S.) or 1-800-268-1221 (Canada).
Extended Service: 1-800-446-0522
Page: 6
ENWW Contents 5
Contents
HP Customer Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
1 Printer basics
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Printer configurations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Printer features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Printer parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Interface ports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Control panel features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Software and supported operating systems . . . . . . . . . . . . . . . . . . . . . . .17
Software for Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Software for network installations only. . . . . . . . . . . . . . . . . . . . . . . . .19
Software for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Software tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Uninstalling the printing software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Uninstalling software for Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Uninstalling software for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Accessories and ordering information . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
2 Printing tasks
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Choosing paper and other print media. . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Supported print media for tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Supported print media for optional tray 2 . . . . . . . . . . . . . . . . . . . . . .29
Supported print media for optional tray 3 . . . . . . . . . . . . . . . . . . . . . . .30
Purchasing paper and other print media . . . . . . . . . . . . . . . . . . . . . . .30
Loading trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Loading tray 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Loading optional tray 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Loading optional tray 3. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Printing a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Gaining access to printer driver settings . . . . . . . . . . . . . . . . . . . . . . .37
Features in the printer driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Choosing an output location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Printing on special print media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Printing on envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Printing on labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Printing on grayscale transparencies . . . . . . . . . . . . . . . . . . . . . . . . .45
Printing on custom-sized print media or cardstock . . . . . . . . . . . . . . .46
Printing on letterhead or preprinted forms . . . . . . . . . . . . . . . . . . . . . .47
Printing on both sides (duplexing manually) . . . . . . . . . . . . . . . . . . . . . . .48
Canceling a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
Using color. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
HP ImageREt 2400 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
HP ColorSmart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51
Managing color options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51
Matching colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53
Printing in four-colors (CMYK) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53
Page: 7
6 Contents ENWW
3 Managing the printer
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Special pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
HP Color LaserJet 2500 Toolbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Using the embedded Web server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Using Printer Status and Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
4 Problem solving and maintenance
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Clearing jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Resolving control panel messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Supplies Status lights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Printer Status lights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Secondary light patterns for Printer Status lights . . . . . . . . . . . . . . . 77
Solving print-quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Solving issues with all printed documents . . . . . . . . . . . . . . . . . . . . . 81
Solving issues with color documents . . . . . . . . . . . . . . . . . . . . . . . . . 87
Resolving problems that generated messages . . . . . . . . . . . . . . . . . . . . 89
Resolving problems that did not generate messages . . . . . . . . . . . . . . . 90
Solving general printing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Solving PostScript (PS) errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Solving common Macintosh problems . . . . . . . . . . . . . . . . . . . . . . . . 97
Cleaning the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Calibrating the printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Managing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Supplies life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Checking and ordering supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Storing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Replacing and recycling supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
HP policy on non-HP supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
HP fraud hotline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Appendix A Service and support
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Hewlett-Packard limited warranty statement . . . . . . . . . . . . . . . . . . . . . 106
Limited warranty for the print cartridges and imaging drum. . . . . . . . . . 107
Availability of support and service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
HP maintenance agreements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
On-site service agreements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
HP Express Exchange (U.S. and Canada only) . . . . . . . . . . . . . . . . . . 109
Repacking the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Appendix B Specifications and regulatory information
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Printer specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Environmental Product Stewardship program . . . . . . . . . . . . . . . . . . . . 116
Protecting the environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Material safety data sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
FCC regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Regulatory statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Laser safety statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Canadian DOC statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
VCCI statement (Japan). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Korean EMI statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Finnish laser statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Page: 8
ENWW Contents 7
Appendix C Print media specifications
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
General guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Tray specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Paper and print media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Grayscale transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Appendix D Working with memory and print server cards
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Printer memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Installing memory and font DIMMs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Checking DIMM installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Enabling memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Enabling the language font DIMM. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Installing an HP Jetdirect print server card . . . . . . . . . . . . . . . . . . . . . . 139
Index
Page: 10
ENWW Chapter 1 Printer basics 9
1 Printer basics
Introduction
This section provides information about the following topics:
● “Printer configurations” on page 10
● “Printer features” on page 11
● “Printer parts” on page 13
● “Software and supported operating systems” on page 17
● “Software for Windows” on page 18
● “Software for Macintosh” on page 20
● “Software tips” on page 21
● “Uninstalling the printing software” on page 22
● “Accessories and ordering information” on page 24
Page: 11
10 Printer basics ENWW
Printer configurations
Thank you for purchasing the HP Color LaserJet 2500 series printer. This printer is available in
the configurations described below.
HP Color LaserJet 2500L
The HP Color LaserJet 2500L printer is a four-color laser printer that prints at 16 pages per
minute (ppm) in black and white, and 4 ppm in color.
● Trays. The printer comes with a multipurpose tray (tray 1) that holds up to 125 sheets of
various print media or 10 envelopes. Compatible with and optional 250-sheet tray (tray 2) for
standard sizes and optional 500-sheet tray (tray 3) for A4 and letter sizes. (Optional tray 2
must be installed in order to install optional tray 3.)
● Connectivity. The printer provides parallel and universal serial bus (USB) ports for
connectivity. (You cannot connect both at the same time.) The printer also contains an
enhanced input/output (EIO) slot for installing an optional HP Jetdirect print server card.
● Memory. The printer contains three dual inline memory module (DIMM) slots. The standard
64-megabyte (MB) random access memory (RAM) DIMM resides in one of the slots. You can
can also install a language font DIMM in one of the DIMM slots.
HP Color LaserJet 2500
The HP Color LaserJet 2500 printer comes with the features that the 2500L model provides as
well as tray 2. This model is compatible with optional tray 3.
HP Color LaserJet 2500n
The HP Color LaserJet 2500n printer comes with the features that the 2500 model provides as
well as an HP Jetdirect print server card for connecting to a 10/100 Base-T network. This model
is compatible with optional tray 3.
HP Color LaserJet 2500tn
The HP Color LaserJet 2500tn printer comes with the features that the 2500n model provides as
well as tray 3.
expand the printer memory to a total of 256 MB using 32-, 64-, or 128-MB RAM DIMMs. You
Page: 12
ENWW Chapter 1 Printer basics 11
Printer features
Color printing ● Capable of laser printing in full color using the four process colors: cyan, magenta, yellow, and
black.
Fast print speed ● Prints A4/letter-size paper at 16 ppm for black or 4 ppm for color.
Excellent print quality ● True 600 by 600 dots per inch (dpi) text and graphics.
● ImageREt 2400 provides 2400 dpi color laser-class quality through a multilevel printing process.
● Adjustable settings to optimize print quality.
● The HP UltraPrecise print cartridge has a finer toner formulation that provides sharper text and
graphics.
Ease of use ● Few supplies to order. Supplies are easy to install.
● Convenient access to printer information and settings using software tools (HP Color LaserJet
2500 Toolbox, embedded Web server, Printer Status and Alerts).
Expandability ● Optional tray 2. Included with the 2500, 2500n, and 2500tn models; compatible with the 2500L
model. This 250-sheet tray for standard sizes reduces the frequency with which you have to add
paper to the printer. Only one 250-sheet tray can be installed on the printer.
● Tray 3. Included with the 2500tn model; compatible with the 2500L, 2500, and 2500n models.
This 500-sheet tray for letter and A4 sizes reduces how often you have to add paper to the
printer. Only one 500-sheet tray can be installed on the printer. Optional tray 2 must be installed
to install an optional tray 3.
● Optional HP Jetdirect print server card for connecting to a network. Included with the 2500n and
2500tn models; compatible with the 2500L and 2500 models.
● Two DIMM slots for adding memory and fonts.
Flexible paper handling ● Adjustable tray 1 (multipurpose tray) for letterhead, envelopes, labels, grayscale transparencies,
custom-sized media, postcards, and heavy paper.
● Optional tray 2 (250-sheet tray) for standard-size paper.
● Optional tray 3 (500-sheet tray) for letter- and A4-size paper. (Optional tray 2 must be installed in
order to install optional tray 3.)
● One 125-sheet output bin and one output door. Select the top output bin (face down) for most
jobs, including grayscale transparencies. Use the rear output door (face up) for jobs on heavy
paper, light paper, or special print media.
● Straight-through paper path capability from tray 1 to the rear output door.
● Manual duplexing. See “Printing on both sides (duplexing manually)” on page 48.
Printer control language
(PCL) printer language and
fonts
● Fast printing performance, built-in Intellifont and TrueType™ scaling technologies, built-in
HP-GL/2 vector graphics, and advanced imaging capabilities are benefits of the PCL 6 printer
language. PCL 6 also includes 45 scalable TrueType fonts and one bitmapped Line Printer Font.
PCL 6 printer language also included.
PostScript (PS) 3 emulation
language and fonts
● PS 3 emulation with 35 built-in PS language fonts included.
Automatic language
switching
● The printer automatically determines and switches to the appropriate printer language (such as
PS 3 emulation) for the print job.
Interface connections ● Bidirectional ECP type-B parallel port (IEEE-1284 compliant).
● USB port. A parallel cable and a USB cable cannot be connected at the same time. If they are,
USB disables itself.
● EIO slot in the 2500L and 2500 models. The 2500n and 2500tn models include the optional
HP Jetdirect print server card.
Page: 13
12 Printer basics ENWW
Networking ● The 2500L and 2500 models provide an EIO slot for an optional HP Jetdirect print server card
for fast and easy connectivity. (The 2500n and 2500tn models include the HP Jetdirect print
server card.)
● All common network protocols such as Ethernet, Token Ring, and LocalTalk are available using
HP Jetdirect print server cards.
● Wireless networking (802.11b) is available with the HP Jetdirect print server card (model
J6058A).
Enhanced memory and
memory expansion
● The printer comes with 64 MB of memory and can be expanded to 256 MB with the DIMM slots.
Most documents can be printed using the standard amount of printer memory through the aid of
Memory Enhancement technology (MEt). MEt automatically compresses data, virtually doubling
the printer memory and allowing more complex printing with available memory.
Energy savings ● The printer automatically conserves electricity by substantially reducing power consumption
when not printing.
● As an ENERGY STAR
®
partner, Hewlett-Packard Company has determined that this product
meets ENERGY STAR guidelines for energy efficiency. ENERGY STAR
® is a U.S. registered service
mark of the United States Environmental Protection Agency.
Economical printing ● N-up printing and two-sided printing using manual duplexing saves paper. See “Printing multiple
pages on one sheet of paper (N-up printing)” on page 40 and “Printing on both sides (duplexing
manually)” on page 48.
Print cartridges ● Supplies Status page with print cartridge and imaging drum gauges to display life remaining. For
HP supplies only.
● No-shake cartridge design.
● Authentication for HP print cartridges.
● Enabled supplies ordering capability.
Page: 14
ENWW Chapter 1 Printer basics 13
Printer parts
Before using the printer, familiarize yourself with the parts of the printer.
Power
switch
Control panel
Top cover
Top output
bin
Tray 1
Optional tray 2
(2500, 2500n, and
2500tn)
Interface ports
Control
panel
Power
connector
Rear output
door
Page: 15
14 Printer basics ENWW
Interface ports
All 2500 series printers have two interface ports: an IEEE-1284B parallel port and a USB port.
The 2500L and 2500 models also contain an EIO slot for installing an optional HP Jetdirect print
server card. To order, see “Accessories and ordering information” on page 24, or contact your
local HP dealer.
The 2500n and 2500tn models include an HP JetDirect print server card (J6057A) that contains
a 10/100 Base-T (RJ-45) port.
Note You cannot connect the printer to one computer using the parallel cable and to another computer
using the USB cable. If you connect both types of cables, the USB disables itself. However, you
can connect one of the cables while the printer is connected to the network using an installed
HP Jetdirect print server card.
Because an HP Jetdirect print server card is not included with all models, it will be referred to as
the optional HP Jetdirect print server card in this documentation.
10/100 Base-T
(on the optional HP Jetdirect
print server card)
Parallel port
(IEEE-1284B)
USB port
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ENWW Chapter 1 Printer basics 15
Control panel features
The printer contains the following lights and buttons on its control panel:
The lights and buttons are arranged into two main groups: Supplies Status (top) and Printer
Status (bottom). To interpret and troubleshoot control panel light messages, see “Resolving
control panel messages” on page 71.
Understanding Supplies Status
The printer contains five lights and one button to indicate and control the status of the print
cartridges and imaging drum. To interpret and troubleshoot control panel light messages, see
“Resolving control panel messages” on page 71.
Black, Cyan, Magenta, and Yellow Supplies Status lights
These lights indicate when a print cartridge is low (light is on), empty or missing (light blinks), or
the first time you install a non-HP print cartridge (light blinks and Attention light is on). These
lights will not indicate low or empty status for non-HP print cartridges.
Rotate Carousel button
When the top cover is closed, pressing (ROTATE CAROUSEL) rotates the print-cartridge
carousel to bring the next print cartridge into the top position. The light for the print cartridge that
is approaching the top position blinks quickly two or three times.
Imaging drum light
This light indicates when the imaging drum is low (light is on) empty or missing (light blinks), or
the first time you install a non-HP imaging drum (light blinks and Attention light is on). This light
will not indicate low or empty status for non-HP imaging drums.
CANCEL JOB
button
Attention light
(amber)
Ready light
(green)
Go light and
GO button (both green)
Yellow print-cartridge
light
Magenta print-cartridge
light
Cyan print-cartridge
light
Black print-cartridge
light
ROTATE CAROUSEL
button
Printer
Status
lights
and
buttons
Supplies
Status
lights
and
buttons
Imaging-drum
light
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16 Printer basics ENWW
Understanding Printer Status
The printer has two buttons and three lights to indicate and control the printer status. To interpret
and troubleshoot control panel light messages, see “Resolving control panel messages” on
page 71.
Cancel Job button
● When the Ready light is blinking, pressing (CANCEL JOB) cancels the current job.
● When the printer is not experiencing an error, pressing (GO) and (CANCEL JOB)
simultaneously prints a Configuration page and a Supplies Status page. (If an HP Jetdirect
print server card is installed, an HP Jetdirect page also prints.)
● When a Supplies Status light is blinking and the Attention light is on (indicating a non-HP
supply has been installed), pressing (CANCEL JOB) allows you to continue printing.
CAUTION You will not receive any indication when a non-HP supply is empty. If you continue printing after
the supply is empty, damage to the printer can occur. See “Hewlett-Packard limited warranty
statement” on page 106.
Attention light
Generally, the Attention light blinks when the printer is out of paper, when a jam has occurred, or
when other problems that need attention occur.
The Attention light is on in conjunction and one of the Supplies Status lights is blinking the first
time a non-HP supply is installed.
Ready light
The Ready light is on when the printer is ready to print (experiencing no errors that prevent
printing) and blinks when it is receiving data to be printed.
Go light and Go button
● When the Go light is on and the Attention light is blinking, pressing (GO) continues the
print job after you load paper for a manual feed or clears some errors.
● When the Go light is blinking, the top cover has been opened and then closed or you have
pressed (ROTATE CAROUSEL). Pressing (GO) returns the printer to the Ready state. If
you do not press (GO), the printer returns to the Ready state on its own after
approximately eight seconds.
● When the Go light is off, pressing (GO) prints a Demo page. Pressing (GO) and
(CANCEL JOB) simultaneously prints a Configuration page and a Supplies Status page. (If
an HP Jetdirect print server card is installed, an HP Jetdirect page also prints.)
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ENWW Chapter 1 Printer basics 17
Software and supported operating systems
For easy printer setup and access to the full range of printer features, HP strongly recommends
that you install the software provided. Not all software is available in all languages. See the
getting started guide for installation instructions, and see the Readme for the latest software
information.
The most recent drivers, additional drivers, and other software are available from the Internet
and other sources. If you do not have access to the Internet, see “HP Customer Care” on
page 3.
The printer comes with software for the following operating systems:
● Microsoft® Windows® 95 (printer driver only), Windows 98, Windows NT® 4.0, Windows 2000,
Windows Millennium Edition (Me), and Windows XP
● Macintosh System 8.6 and later
The table lists the software that is available for your operating system.
Windows 95 Windows 98, Me Windows NT 4.0,
2000, XP*
Macintosh UNIX®,
Linux
OS/2
Windows Installer
PCL 6 printer driver
PCL 5c printer driver
PS 3 emulation printer driver
HP Web Jetadmin software *
Printer Status and Alerts
software
HP Color LaserJet 2500
Toolbox
Embedded Web server ** ** **
Macintosh Installer
Macintosh PostScript printer
description (PPD) and printer
dialog extensions (PDE)
IBM drivers ***
Model scripts ****
* XP refers to 32-bit. The 64-bit XP only receives the Unidriver.
** Available only in a network installation.
*** Available on the HP website.
**** Available on the HP website. Not specific to this printer.
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18 Printer basics ENWW
Software for Windows
When you install the software for Windows, you can directly connect the printer to a computer
using a USB or parallel cable or you can connect the printer to the network using an optional
HP Jetdirect print server card. Different software is available depending on the type of installation
you chose. See the getting started guide for installation instructions, and see the Readme for
latest software information.
The following software is available to all users of the printer, whether you connected the printer
directly to a computer using a parallel cable or USB cable, or whether you connected the printer
to the network using an HP Jetdirect print server card.
Printer drivers
A printer driver is a software component that provides access to printer features and provides the
means for the computer to communicate with the printer. Choose a printer driver based on the
way you use the printer. For help using your printer driver, see “Gaining access to printer driver
settings” on page 37.
● Use the PCL 6 printer driver to take full advantage of the printer features. Unless complete
backward compatibility with previous PCL drivers or older printers is necessary, the PCL 6
driver is recommended.
● Use the PCL 5c printer driver if you need print results to look consistent with those from older
HP LaserJet printers. Certain features are not available in this printer driver. (Do not use the
PCL 5c driver for this printer with older printers.)
● Use the PS printer driver for compatibility with PS needs. Certain printer features are not
available in this printer driver.
The printer automatically switches between PS 3 emulation and PCL printer languages
depending on the driver you have selected.
Using Help
The printer driver has Help dialog boxes that can be activated from the Help button in the printer
driver, the F1 key on the computer keyboard, or the question mark symbol (?) in the upper-right
corner of the printer driver. These Help dialog boxes give detailed information about the specific
printer driver. Help for the printer driver is separate from the Help for your program.
HP Color LaserJet 2500 Toolbox
HP Color LaserJet 2500 Toolbox is only supported for Windows 98 and later. You must have
performed a complete software installation in order to use the HP Color LaserJet 2500 Toolbox.
The HP Color LaserJet 2500 Toolbox provides links to printer status information and help
information, such as this user guide; and tools for diagnosing and solving problems. You can also
view explanations and animations of light messages on the control panel. The HP Color LaserJet
2500 Toolbox also provides printer status and settings information from the embedded Web
server. See “Managing the printer” on page 55 for more information.
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ENWW Chapter 1 Printer basics 19
Embedded Web server
When the printer is directly connected to a computer, the embedded Web server is supported for
Windows 98 and later. When the printer is connected to the network, the embedded Web server
is supported for Windows 95 and later, Mac OS 8.6 and later, UNIX, Linux, and OS/2.
With the embedded Web server, you can gain access to the printer settings and information by
typing an IP address in a Web browser (such as Netscape Navigator™ or Microsoft Internet
Explorer) on any computer. You can use the embedded Web server to configure the printer and
view status information, as well as view a textual message regarding what a Status light
message on the printer means. See “Managing the printer” on page 55 for more information.
Printer Status and Alerts
Printer Status and Alerts software provides optional printer and job status alerts. These alerts
include notification of jams, of print cartridges being low, or of jobs failing to print because a print
cartridge is empty. You can also view device-status information that is stored in the embedded
Web server. See “Managing the printer” on page 55 for more information.
Software for network installations only
This software is available only when the printer is connected to a network.
HP Web Jetadmin
HP Web Jetadmin is intended for printer management in commercial and enterprise networks.
While the embedded Web server is used to manage a single printer, HP Web Jetadmin is used
to manage groups of printers and other devices. Download this software from the HP website at
http://www.hp.com/go/webjetadmin. The HP Web Jetadmin website provides HP Web Jetadmin
software in many languages.
HP Web Jetadmin is available only if the printer is connected to an IP-based network. This
browser-based software can be installed on one of the following supported platforms:
● Microsoft Windows NT 4.0 or 2000
● HP-UX
● Sun Solaris
● Red Hat Linux
● SuSE Linux
Starting HP Web Jetadmin
Once you install the HP Web Jetadmin software, you can start it in a supported Web browser on
any computer by typing one of the following URLs:
● http://server.domain:port/
where “server.domain” is the server hostname and “port” is the port number that you entered
during installation. (The default port is 8000.) This information is available in the url.txt file,
which is stored in the folder where HP Web Jetadmin is installed.
● http://ipaddress:port/
where “ipaddress” is the IP address of the computer where HP Web Jetadmin is located.
For settings that appear in both the printer driver and HP Web Jetadmin, changes made in the
printer driver override changes made in HP Web Jetadmin.
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20 Printer basics ENWW
Software for Macintosh
For Mac OS 8.6 to 9.x, the Apple LaserWriter 8 driver must be installed to use the PPD file. Use
the Apple LaserWriter 8 driver that came with your Macintosh. For Mac OS X, use Print Center to
print.
The printer includes the following software for Macintosh computers.
PPDs (Mac OS 8.6 to 9.x and Mac OS X classic)
PPDs, in combination with the LaserWriter driver, provide access to the printer features and
allow the computer to communicate with the printer. An installation program for the PPDs is
provided on the HP Color LaserJet 2500 CD-ROM.
PDEs (Mac OS X)
PDEs are code plug-ins that provide access to printer features, such as number of copies,
duplexing, and quality settings. An installation program for the PDEs and other software is
provided on the HP Color LaserJet 2500 CD-ROM.
Embedded Web server
When the printer is connected to the network, the embedded Web server is supported for
Windows 95 and later, Mac OS 8.6 and later, UNIX, Linux, and OS/2.
With the embedded Web server, you can gain access to the printer settings and information by
typing an IP address in a Web browser (such as Netscape Navigator or Microsoft Internet
Explorer) on any computer. You can use the embedded Web server to configure the printer and
view status information, as well as view a textual message regarding what a Status light
message on the printer means. See “Managing the printer” on page 55 for more information.
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ENWW Chapter 1 Printer basics 21
Software tips
How do I gain access to printer features?
Printer features are available in the printer driver. Some features such as custom paper sizes and
page orientation might also be available in the program you are using to create a file. Change
settings in the program, if possible, because changes made in the program override changes
made in the printer driver.
Gain access to advanced printer features from the printer driver (or the Print dialog box for
Macintosh). See “Gaining access to printer driver settings” on page 37 for help with specific
printer-driver features.
How do I get the latest printing software?
When you want to check for and install upgrades to the printing software, you can download
drivers from the World Wide Web or HP’s FTP servers.
To download drivers
1 Visit http://www.hp.com. In the Select your country or region field in the top, right corner,
select your country/region and click .
2 Click the Drivers block, and then enter color laserjet 2500 as the product name. The
Web page for the drivers might be in English, but you can download the drivers themselves
in several languages.
If you do not have Internet access, contact HP Customer Care. (See “HP Customer Care” on
page 3 or the flyer that came in the printer box.) See the Readme file for additional release
information.
What other software is available?
See the Readme file provided on the HP Color LaserJet 2500 CD for additional software
included and for supported languages.
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22 Printer basics ENWW
Uninstalling the printing software
Uninstall software using the directions below for your operating system.
Uninstalling software for Windows
The printer comes with an uninstall utility that you can use to select and remove any or all of the
Windows HP printing system components from your computer.
To uninstall software for Windows 95
1 On the Start menu, point to Settings, and click Printers.
2 Select the icon for this printer and on the File menu, click Delete.
To uninstall software for Windows 98 and higher
Note To uninstall the software from Windows NT 4.0, 2000, or XP
, you must log on with administrator
privileges.
1 Close all open programs.
For Windows 98 and Me:
a Press CTRL+ALT+DELETE. The Close Program dialog box opens.
b Select a program except Explorer or Systray and click End Task.
c Repeat step b until all programs except Explorer and Systray are closed.
For Windows NT 4.0, 2000, and XP:
a Press CTRL+ALT+DELETE. The Windows NT Security dialog box opens.
b Click Task Manager and then click the Applications tab.
c Select a program and click End Task.
d Repeat step c until all programs are closed.
2 On the Start menu, point to Programs, point to HP Color LaserJet 2500, point to Tools,
and click Uninstall.
3 Click Next, select the HP printing system components that you want to uninstall, and click
OK.
4 Follow the directions on the screen. When the message “The following file is a shared file but
is not used by any other programs. Would you like to delete it?” appears, click Yes to All. The
system finishes removing files.
5 If prompted to restart the computer, click OK.
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ENWW Chapter 1 Printer basics 23
Uninstalling software for Macintosh
To remove the printing software from your Macintosh, drag the HP LaserJet folder and PPDs to
the Trash.
For Mac OS 8.6 to 9.x: The PPDs are located here:
Macintosh HD\System Folder\Extensions\Printer Descriptions.
For Mac OS X: The PPDs are located here:
Macintosh HD\Library\Printers\PPDs\Contents\Resources\<lang>.lproj.
The phrase <lang> represents the language of the printer software you chose.
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24 Printer basics ENWW
Accessories and ordering information
The following list of accessories was current at the time of printing. Ordering information and
availability of the accessories might change during the life of the printer. For the most current
ordering information, visit:
● North America: http://www.hp.com/go/ordersupplies-na
● Europe & Middle East: http://www.hp.com/go/ordersupplies-emea
● Asia Pacific countries/regions: http://www.hp.com/go/ordersupplies-ap
● Latin America: http://www.hp.com/go/ordersupplies-la
Option Description or use Part number
Supplies
Black print cartridge Life of 5,000 pages at 5% coverage C9700A
Cyan print cartridge Life of 4,000 pages at 5% coverage C9701A
Yellow print cartridge Life of 4,000 pages at 5% coverage C9702A
Magenta print cartridge Life of 4,000 pages at 5% coverage C9703A
Imaging drum Imaging drum life is 20,000 pages if printing black only; 5,000
pages if printing in color. Approximate life is 6,000 to 8,000
pages.
C9704A
Memory
Memory upgrades
(DIMMs)
The standard 64 MB of memory in the printer can be
slots.
● 32 MB C7845A
● 64 MB C7846A
● 128 MB C9121A
Font DIMM
(100-pin)
You can install an 8-MB language font ROM in one of the
DIMM slots.
Visit http://www.hp.com for
DIMM availability and
ordering.
Cable and interface accessories
HP Jetdirect print server cards HP Jetdirect print server cards:
● HP Jetdirect 680n Wireless Networking (802.11b) J6058A
● HP Jetdirect 600n Ethernet (10 Base-T, RJ-45 only) J3110A
● HP Jetdirect 600n Ethernet (10 Base-T RJ-45, 10Base2
BNC)
J3111A
● HP Jetdirect 615n Ethernet/Fast Ethernet (10/100
Base-TX, RJ-45 only)
Note: This print server card comes with the HP Color
LaserJet 2500n and 2500tn printers.
J6057A
● HP Jetdirect 610n Token Ring (RJ-45, DB-9) J4167A
● HP Jetdirect connectivity card for USB, Serial, and
LocalTalk connections
J4135A
Parallel cables (IEEE-1284) ● 2-meter, size B C2950A
● 3-meter, size B C2951A
USB cable 2-meter standard USB-compatible device connector C6518A CPC
Connectivity accessories MPI Tech Bluetooth printer adapter Available at http://
www.hp.com
Paper handling accessories
Optional tray 2 250-sheet input tray for letter and A4 sizes. Only one 250-
sheet tray can be installed.
Note: This tray is included with the 2500, 2500n, and 2500tn
models.
C9698A
expanded to up to 256 MB using the two additional DIMM
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ENWW Chapter 1 Printer basics 25
Optional tray 3 500-sheet input tray for letter and A4 sizes. Only one 500-
sheet tray can be installed. You must have a 250-sheet
optional tray 2 installed to install an optional tray 3.
Note: This tray is included with the 2500tn model.
C9699A
Paper and other print media
HP LaserJet paper Premium HP-brand paper for use with HP LaserJet printers. HPJ1124 (letter)
CHP310 (A4)
HPJ1424 (legal)
HP Premium Choice paper HP bond paper with a weight of 120.32 g/m2
(32 lb.) HPU1132 (letter)
CHP410 (A4)
HP Printing paper HP-brand paper for use with HP LaserJet printers. HPP1122 (letter)
CHP210 (A4)
HP Multipurpose paper HP-brand paper for a variety of uses. HPM1120 (letter)
HPM1420 (legal)
HP LaserJet Tough paper Robust paper with a satin finish. Paper will not tear and will
withstand the weather. For documents requiring durability
and longevity.
Q1298A (letter)
Q1298B (A4)
Grayscale transparencies The printer supports printing in grayscale on grayscale or
color transparencies. Grayscale transparencies are usually
less expensive.
92296T (letter)
92296U (A4)
Extended service packs Contact HP Customer Care for availability and for ordering.
User-replaceable parts
Fuser Replace when print-quality issues remain after you have
cleaned the engine and tried all troubleshooting measures.
(See “Cleaning the printer” on page 99 and “Solving print-
quality problems” on page 80.)
Contact HP Customer Care
to order parts.
Separation pad and pick-up
rollers
Replace when the printer is picking up multiple sheets or no
sheets. Trying different paper did not resolve the problem.
Contact HP Customer Care
to order parts.
Supplementary Documentation
HP LaserJet Printer Family Print
Media Guide
A guide to using paper and other print media with
HP LaserJet printers.
5963-7863
HP Color LaserJet 2500 series
printer user guide
A printed copy of this user guide.
● English C9706-90960
● Chinese, simplified C9706-90977
● Chinese, traditional C9706-90976
● Czech C9706-90973
● Danish C9706-90967
● Dutch C9706-90966
● Finnish C9706-90968
● French C9706-90961
● German C9706-90963
● Italian C9706-90962
● Korean C9706-90975
● Norwegian C9706-90969
● Portuguese, Brazilian C9706-90965
● Polish C9706-90972
● Russian C9706-90971
● Spanish, Castilian C9706-90964
● Swedish C9706-90970
● Turkish C9706-90974
HP Color LaserJet 2500 series
printers CD-ROM
Visit http://www.hp.com/support/clj2500 to find the CD-ROM part number.
Option Description or use Part number
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26 Printer basics ENWW
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ENWW Chapter 2 Printing tasks 27
2 Printing tasks
Introduction
This section provides information about common printing tasks.
● “Choosing paper and other print media” on page 28
● “Loading trays” on page 31
● “Printing a job” on page 34
● “Choosing an output location” on page 42
● “Printing on special print media” on page 43
● “Printing on both sides (duplexing manually)” on page 48
● “Canceling a print job” on page 49
● “Using color” on page 50
For information about managing the printer and its settings using the embedded Web server, the
HP Color LaserJet 2500 Toolbox, and Printer Status and Alerts, see “Managing the printer” on
page 55.
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28 Printing tasks ENWW
Choosing paper and other print media
The printer models come with input trays as specified below.
● The 2500L comes with one input tray (tray 1). You can add one optional tray 2 (250-sheets)
and one optional tray 3 (500-sheets). Optional tray 2 must be installed to install optional
tray 3.
● The 2500 and 2500n models come with two input trays (tray 1 and tray 2) standard. You can
add one optional tray 3 (500-sheets).
● The 2500tn comes with three input trays (tray 1, tray 2, and tray 3).
Because tray 2 and tray 3 are not included for all models, they will be referred to as optional
tray 2 and optional tray 3 in this documentation.
By default, the printer draws first from tray 1. If tray 1 is empty, the printer draws from optional
tray 3 (if installed) and then optional tray 2, in that order.
Optional tray 2
Tray 1
Optional tray 3
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ENWW Chapter 2 Printing tasks 29
Supported print media for tray 1
Tray 1 holds up to 125 sheets of paper or up to 10 envelopes. See “Loading tray 1” on page 31.
Supported sizes
Tray 1 adjusts for sizes from 76 by 127 mm (3 by 5 inches) to a legal-size sheet of 216 by 356
mm (8.5 by 14 inches).
See “Tray specifications” on page 125 for specific dimensions.
Supported types
Tray 1 supports these types of print media.
● Various types and weights of paper, including weights ranging from 60 to 177 g/m2
(16 to
47 lb).
● Envelopes. See “Printing on envelopes” on page 43.
● Labels. See “Printing on labels” on page 44.
● Grayscale transparencies. See “Printing on grayscale transparencies” on page 45.
● Custom-sized print media or cardstock. See “Printing on custom-sized print media or
cardstock” on page 46.
● Postcards. See “Printing on custom-sized print media or cardstock” on page 46.
See “Print media specifications” on page 123 for specific types and weights.
Supported print media for optional tray 2
Optional tray 2 holds up to 250 sheets of paper. See “Loading optional tray 2” on page 32.
CAUTION Load only paper in optional tray 2. Other types of print media, such as labels or grayscale
transparencies, might jam if printed from optional tray 2.
Supported sizes
● A4
● A5
● B5 (ISO and JIS)
● Letter
● Legal
● Executive
● 8.5 by 13 inches
See “Tray specifications” on page 125 for specific dimensions.
Supported types
● Various types of paper of average weight (60 to 105 g/m2
, or 16 to 28 lb)
● Letterhead
● Prepunched paper
● Preprinted forms
See “Print media specifications” on page 123 for specific types and weights.
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30 Printing tasks ENWW
Supported print media for optional tray 3
Optional tray 3 holds up to 500 sheets of paper. See “Loading optional tray 3” on page 33.
CAUTION Load only paper in optional tray 3. Other types of print media, such as labels or grayscale
transparencies, might jam if printed from optional tray 3.
Supported sizes
● A4
● Letter
See “Tray specifications” on page 125 for specific dimensions.
Supported types
● Various types of paper of average weight (60 to 105 g/m2
, or 16 to 28 lb)
● Letterhead
● Prepunched paper
See “Print media specifications” on page 123 for specific types and weights.
Purchasing paper and other print media
You can print on a variety of print media, such as heavy or light paper, envelopes, labels, and
custom-sized print media from tray 1. You can print on standard-weight paper from all three trays.
You can also print to paper that has up to 100 percent recycled fiber content. Properties such as
weight, grain, and moisture content are important factors affecting printer performance and
output quality. To achieve the best possible print quality, use only high-quality paper intended for
color laser printers.
See “Print media specifications” on page 123 for more details.
Always test a sample of paper before purchasing large quantities. Your paper supplier should
understand the requirements specified in the HP LaserJet Printer Family Print Media Guide. See
“Print media specifications” on page 123 for more information. For ordering information, see
“Supplementary Documentation” on page 25, or visit http://www.hp.com/ljsupplies.
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ENWW Chapter 2 Printing tasks 31
Loading trays
Load special print media such as envelopes, labels, and grayscale transparencies, in tray 1 only.
Load only paper in optional tray 2 or optional tray 3.
Loading tray 1
Tray 1 (the multipurpose tray) holds up to 125 sheets of paper or other
print media, or it holds up to 10 envelopes.
For information about loading special print media such as labels and
grayscale transparencies, see “Printing on special print media” on
page 43.
To load tray 1
CAUTION
Avoid adding print media to tray 1 while the printer is printing, or jams
can occur.
1 Open tray 1.
2 Slide out the tray extender. If the print media being loaded is longer
than 229 mm (9 inches), also open the additional tray extender.
3 Slide the width guides slightly wider than the print media.
4 Place print media into the tray with the side to be printed up, and the
top, short edge in first.
Note
If you are manually duplexing, see “Printing on both sides (duplexing
manually)” on page 48 for loading instructions.
5 Slide the paper width guides inward until they lightly touch the print
media stack on both sides without bending it. Make sure the print
media fits under the tabs on the width guides.
CAUTION
Wait for the printer to finish printing before closing tray 1 (optional).
Closing the tray before the printer finishes can cause jams.
6 On the back of the printer, lower the rear output door if you are
printing on special media, such as labels, envelopes, or heavy or
light paper, to prevent curl.
2
3
4
5
1
6
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32 Printing tasks ENWW
Loading optional tray 2
Optional tray 2 supports standard-size paper only. Paper includes
average-weight letterhead and prepunched paper. For additional
information about letterhead and prepunched paper, see “Printing on
letterhead or preprinted forms” on page 47.
CAUTION
Print special print media such as labels and grayscale transparencies
from tray 1 only. Printing special print media from optional tray 2 or
optional tray 3 can cause jams.
To load optional tray 2
1 Pull optional tray 2 out of the printer and remove any paper.
2 Move the side width guides to match the size of paper you are
loading.
3 Extend the rear of the tray until the arrow on the markings points to
the size you are loading.
4 Load the paper. If this is special paper such as letterhead, load it
with the side to be printed down and the top edge toward the front of
the tray.
Note
If you are manually duplexing, see “Printing on both sides (duplexing
manually)” on page 48 for loading instructions.
5 Make sure the stack of paper is flat in the tray at all four corners,
and keep it below the height tabs on the paper length guide in the
rear of the tray. Push down on the metal paper lift plate to lock it into
place.
6 Slide the tray back into the printer. If you set the rear of the tray to
one of the longer sizes, the back of the tray will protrude from the
back of the printer.
1
2
4
5
3
6
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ENWW Chapter 2 Printing tasks 33
Loading optional tray 3
The optional tray 3 supports A4- and letter-size paper. Optional tray 3
supports only paper, but paper includes average-weight letterhead and
prepunched paper.
For additional information about letterhead and prepunched paper, see
“Printing on letterhead or preprinted forms” on page 47.
CAUTION
Print special print media such as labels and grayscale transparencies
from tray 1 only. Printing special print media from optional tray 2 or
optional tray 3 can cause jams.
To load optional tray 3
1 Pull the tray out of the printer and remove any paper.
2 For letter-size paper, pull the rear stop up. For A4-size paper, push
the rear stop down.
3 For letter-size paper, move the side width guides outward as far as
possible. For A4-size paper, move the side width guides inward as
far as possible.
4 Load the paper. If this is special paper such as letterhead, load it
with the side to be printed down and the top edge toward the front of
the tray.
Note
If you are manually duplexing, see “Printing on both sides (duplexing
manually)” on page 48 for loading instructions.
5 Make sure the stack of paper is flat in the tray at all four corners,
and keep it below the height tabs on the length guide in the rear of
the tray.
6 Slide the tray back into the printer.
1
2
3
5
4
6
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Printing a job
This section provides basic printing instructions. When making changes to printing settings,
there is a hierarchy to how changes are prioritized. (Note that the names of commands and
dialog boxes might vary depending on your program.)
● “Page Setup” dialog box. This dialog box opens when you click Page Setup or a similar
command on the File menu. This dialog box is part of the program in which you are working.
Settings changed here override settings changed anywhere else.
● “Print” dialog box. This dialog box opens when you click Print, Print Setup, or a similar
command on the File menu. It is also part of the program, but it has a lower priority than the
Page Setup dialog box. Settings changed in the Print dialog box do not override settings
changed in the Page Setup dialog box. Settings changed here do override settings changed
in the printer driver.
● Printer driver. The printer driver opens when you click Properties in the Print dialog box.
Settings changed here do not override settings changed anywhere else. (For Macintosh, the
printer driver settings are integrated into the Print dialog box.)
About printing by Source versus by Type or Size
Three settings affect how the printer driver tries to pull paper when you send a print job. These
settings, Source, Type, and Size, appear in your program Page Setup dialog box, the Print
dialog box, or the printer driver. The printer automatically selects a tray if you do not change
these settings. If you do want to change these settings, you can print by Source, by Type, by
Size, or by Type and Size. (For Macintosh, types and sizes are both available from the Paper
Source pop-up menu.)
● Source. Printing by Source means you choose a specific tray from which you want the printer
to pull paper. The printer tries to print from this tray, no matter what type or size is loaded in
it. However, if you choose a tray that is configured from the embedded Web server for a type
or size that does not match your print job, the printer does not print automatically. Instead, it
waits for you to load the tray you chose with the type or size of print media for your print job.
If you load the tray, the printer begins printing. (If it does not begin, you might need to
configure the tray to match the size or type of the print job.) Or, press (GO) to have the
printer try to print from another tray.
● Type or Size. Printing by Type or Size means you want the printer to pull paper or print media
from the first tray that is loaded with the type or size that you choose. Always print by Type for
special print media such as labels or grayscale transparencies.
• If you want to print by Type or Size and the trays have not been configured for a certain
type or size from the embedded Web server, load the paper or print media into tray 1 and
then select the Type or Size from the Page Setup dialog box, the Print dialog box, or the
printer driver.
• If you often print on a certain type or size of media, the printer administrator (for a network
printer) or you (for a directly connected printer) can use the embedded Web server to
configure a tray for that type or size. (See “Using the embedded Web server” on page 60.)
Then, when you choose that Type or Size as you print a job, the printer pulls from the tray
configured for that type or size.
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To print from Windows
1 Make sure paper is loaded in the printer.
2 On the File menu, click Page Setup or a similar command. Ensure that the settings are
correct for this document.
3 From the File menu, click Print, Print Setup, or a similar command. The Print dialog box
opens.
4 Select this printer and change any settings that you need. Do not change any settings, such
as page size or orientation, that you set in the Page Setup dialog box.
5 If this print job is for a standard size and weight of paper, you probably do not need to change
the Source is (tray), Type is, or Size is settings, and you can go to step 7. Otherwise, go to
the next step.
6 If this print job is to be printed on a non-standard size or weight of paper, choose how the
printer selects paper.
• To print by Source (tray), select the tray in the Print dialog box, if possible.
• To print by Source (tray) when this setting is not available in the Print dialog box, click
Properties and on the Paper tab, select the tray in the Source is field.
• To print by Type or Size, click Properties and on the Paper tab, select type or size in the
Type is or Size is field. (For some paper such as letterhead, you will set both the Type
and Size.) Always print by Type for special print media such as labels or grayscale
transparencies.
7 If you have not yet done so, click Properties. The printer driver opens.
8 On the various tabs, set any settings that you want that did not appear in the Page Setup or
Print dialog box. For more information about printer-driver settings, see “Features in the
printer driver” on page 38.
9 By default, the printer prints to the top output bin, which is the best location for most print
jobs, including grayscale transparencies. For labels, heavy paper, or other special print
media, lower the rear output door on the printer.
10 Select the Print command to print the job.
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To print from Macintosh
1 Make sure paper is loaded in the printer.
2 On the File menu, click Page Setup.
3 Make sure that this printer is selected in the Format for pop-up menu.
4 Select the size of paper onto which you are printing.
5 Select the Orientation and Scale, if necessary, and click OK.
6 On the File menu, click Print.
7 Select the Source (tray) from which you want to print or select the Type of media onto which
you want to print in one of these ways. Always print by Type for special print media such as
labels or grayscale transparencies.
• Mac OS 8.6 to 9.x: On the General pop-up menu, select the tray or type of media from
the Page Source pop-up menu.
• Mac OS X: On the Paper Feed pop-up menu, select the tray or type of media.
8 Set any other settings you want, such as watermarks. (For more information, see “Gaining
access to printer driver settings” on page 37.)
9 By default, the printer will print to the top output bin, which is the best location for most print
jobs, including grayscale transparencies. For labels, heavy paper, or other jobs requiring a
straight-through path, lower the rear output door on the printer.
10 Select the Print command to print the job.
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Gaining access to printer driver settings
This section lists the common printing features that are controlled through the printer driver. (The
printer driver is the software component you use to send print jobs to the printer.) You can
change settings temporarily for the print jobs that you print while the program is still open. You
can also make permanent changes to the default settings that will be in effect now and in the
future.
Using the PCL printer-driver Help (Windows only)
Once you are in the printer driver, you can use its Help, which is separate from the Help in a
program. You can activate Help for the printer driver in two ways.
● Click the Help button anywhere it appears in the printer driver. The Help windows give
detailed information about the specific printer driver in use.
● When you see a , click it to view information regarding the field, option, or button that the
bubble adjoins.
Operating System Temporarily change settings for
jobs printed now
Permanently change default settings*
Windows 95, 98,
NT 4.0, 2000, Me, and
XP
From the File menu, click Print, select this
printer, and then click Properties. (The
actual steps can vary; this is the most
common method.)
Click Start, point to Settings, and then click Printers or
Printers and Faxes. Right-click the printer icon, and
choose Properties. Many features are available by
choosing the Document Defaults command (NT 4.0) or
the Printing Preferences command (2000 and XP)
instead.
Mac OS 8.6 to 9.x On the File menu, click Print. Change
settings that you want on the various pop-
up menus.
On the File menu, click Print. As you change settings on
a pop-up menu, click Save Settings.
Mac OS X On the File menu, click Print. Change
settings that you want on the various pop-
up menus.
On the File menu, click Print. Change settings that you
want on the various pop-up menus, and then on the main
pop-up menu, click Save Custom Settings. These
settings are saved as the Custom option. To use the new
settings, you must select the Custom option every time
you open a program and print.
UNIX, Linux, and
OS/2
Some features of the printer driver are available from the embedded Web server, if the printer is
connected to the network. (See “Using the embedded Web server” on page 60.)
* Access to default printer settings might be restricted and therefore unavailable.
i
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Features in the printer driver
Some printer drivers and some operating systems do not support all printer features. Use the
PCL 6 printer driver to take full advantage of all the printer features, as listed below. The
Windows directions in the following sections assume that you are using the PCL driver. In the PS
driver, the tabs are named differently.
For manual duplexing, see “Printing on both sides (duplexing manually)” on page 48.
Selecting a Source
You can print by Source (tray) or by Type or Size. To print by Source, follow these steps. For more
information, see “About printing by Source versus by Type or Size” on page 34. For Macintosh,
types and sizes are all grouped together under the Paper Source pop-up menu.
● Windows: From the Print dialog box in your program, select the Source (tray), if possible.
Otherwise, choose a tray from the Source is field from the Paper tab in your printer driver.
● Mac OS 8.6 to 9.x: From the Print dialog box, choose a tray from the Paper Source pop-up
menu on the General pop-up menu.
● Mac OS X: From the Print dialog box, select the tray or type of media from the Paper Feed
pop-up menu.
Selecting a Type or Size
You can print by Source (tray) or by Type or Size. If you are printing to special print media, such
as heavy paper, it is important to print by Type to achieve good results. To print by Type or Size,
follow these steps. For more information, see “About printing by Source versus by Type or Size”
on page 34. For Macintosh, types and sizes are all grouped together under the Paper Source
pop-up menu.
● Windows: From the printer driver, choose a type in the Type is field of the Paper tab. Or,
choose a size from the Size is field. For some paper, such as letterhead, you will choose a
type and size.
● Mac OS 8.6 to 9.x: From the Print dialog box, choose a type from the Paper Source pop-up
menu on the General pop-up menu.
● Mac OS X: From the Print dialog box, select the tray or type of media from the Paper Feed
pop-up menu.
● Selecting a Source
● Selecting a Type or Size
● Setting a custom paper size
● Printing in grayscale
● Changing color settings
● Creating and using watermarks
● Printing multiple pages on one sheet of paper
(N-up printing)
● Creating and using Quick Sets
● Reducing or enlarging
● Printing on different paper for the first page
● Changing print quality
● Restoring default printer-driver settings
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ENWW Chapter 2 Printing tasks 39
Setting a custom paper size
Use the Custom Paper feature to set up the printer to print to sizes other than standard ones.
● Windows: Try to set this setting from one of these locations, in this order: the Page Setup
dialog box in the program, the Print dialog box in the program, or the Paper tab in the printer
driver.
● Mac OS: Gain access to Custom Paper features from the Page Setup dialog box. From the
Page Attributes pop-up menu, select Custom Page Size.
Printing in grayscale
If you have a document that you created in color, it will automatically print in color. Or, you can set
the printer to print a color document in grayscale (black and white) only.
● Windows: Select the Print In Grayscale option on the Color tab of the printer driver.
● Mac OS: In the Print dialog box, select the HP ColorSmart or HP Color Quality pop-up
menu and then select the Print Color as Gray option from the Color Treatment pop-up
menu.
Changing color settings
When you are printing in color, the printer driver automatically sets the optimal color settings for
you. However, you can manually make adjustments to how the printer prints in color for text,
graphics, and photographs. See “Using color” on page 50 for more information.
● Windows: On the Color tab of the printer driver, click Options.
● Mac OS: In the Print dialog box, select the HP ColorSmart or HP Color Quality pop-up
menu and then select the Manual option.
Creating and using watermarks
The Watermark options allow you to specify that text be placed “underneath” (in the background
of) an existing document. For example, you might want to have large gray letters reading “draft”
or “confidential” placed diagonally across the first page or all pages of a document. You can
change color, position, and wording of the watermark.
Note If you are using Windows NT 4.0, 2000, or XP
, you must have Administrator privileges to create
watermarks. You do not need Administrator privileges to add existing watermarks to documents.
● Windows: Gain access to the Watermark options from the Effects tab in your printer driver.
● Mac OS: Gain access to the Watermark options from the watermark/overlay pull-down menu
in the Print dialog box. (Note that OS X might not support Watermarks.)
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Printing multiple pages on one sheet of paper (N-up printing)
N-up printing is the ability to print multiple pages on one sheet of paper. The pages will appear
decreased in size. You can specify up to nine pages per sheet, and they will be arranged on the
sheet as shown below if you use the default arrangement. You can also choose whether a border
appears around each page or not.
● Windows: Gain access to Pages per Sheet on the Finishing tab in the printer driver.
● Mac OS: Gain access to Pages per sheet by choosing the Layout pop-up menu in the Print
dialog box.
Creating and using Quick Sets
Quick Sets allow you to save the current print-driver settings such as page orientation, N-up
printing, or paper source for later use. You can save up to a total of 30 sets of settings. For
convenience, Quick Sets can be selected and saved from most printer-driver tabs.
Note If you are using Windows NT 4.0 or Windows 2000, you must have Administrator privileges to
save Quick Sets.
● Windows: Create Quick Sets from most printer-driver tabs. Later, you can gain access to
Quick Sets from the Finishing tab in the printer driver.
● Mac OS: This feature is not supported.
Reducing or enlarging
The Fit to Page option allows you to scale your document to a percentage of its normal size. You
can also choose to scale your document to fit on any size of paper supported by the printer.
● Windows: Gain access to Fit to Page settings on the Effects tab in the printer driver.
● Mac OS: Gain access to Reduce and Enlarge (Scale) settings from the Page Setup dialog
box.
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ENWW Chapter 2 Printing tasks 41
Printing on different paper for the first page
Printing on different paper for the first page is useful if you are printing a letter for example that
uses letterhead on the first page and plain sheets for the subsequent pages. The size for all
pages of the print job must be the same in the printer driver.
● Windows: Try to set this setting from one of these locations, in this order: the Page Setup
dialog box in the program, the Print dialog box in the program, or the Paper tab in the printer
driver.
● Mac OS 8.6 to 9.x: On the General pop-up menu in the Print dialog box, select the First
Page from option. Then, select the source for the first page.
● Mac OS X: On the Paper Feed pop-up menu in the Print dialog box, select the First Page
from option. Then, select the source for the first page.
Changing print quality
The printer driver automatically chooses settings for your document to optimize the quality of the
output. However, you can change these advanced settings, such as raster compression or scale
patterns (WYSIWIG).
● Windows: Gain access to the Print Quality settings by clicking Details on the Finishing tab.
● Mac OS: This feature is not supported.
Restoring default printer-driver settings
You can return all settings in the printer driver to their default values. This measure might be
useful if you are experiencing quality issues, or if the paper is not being selected from the correct
tray.
● Windows: Choose Defaults in the Quick Sets box from the Finishing tab of the printer
driver.
● Mac OS 8.6 to 9.x: Drag the desktop printer icon to the Trash, and then set up the printer in
the Chooser.
● Mac OS X: The Standard option contains the default settings and is automatically selected
each time you open a program. Or, select it from the Saved Settings pop-up menu.
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Choosing an output location
The printer comes with the top output bin and a rear output door for printing to a straight-through
paper path. Print jobs emerge from the top output bin when the rear output door is closed. Print
jobs emerge from the back of the printer when the rear output door is open.
● Use the top output bin when printing most jobs, including jobs on average-weight paper and
letterhead, as well as grayscale transparencies. The top output bin can hold up to 125
sheets. Prevent more than 125 sheets from accumulating in the top output bin, or jams can
occur.
● Use the rear output door (straight-through paper path) when printing envelopes, labels,
heavy- or light-weight paper, and other thick or special print media (except grayscale
transparencies). Remove each sheet as it exits the printer.
Top output bin
Rear output door
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Printing on special print media
Printing speeds might be automatically reduced when printing on any special-sized print media.
Printing on envelopes
Load envelopes into tray 1 only.
● The weight of the envelope paper should not exceed 105 g/m2
(24 lb).
● Make sure envelopes are undamaged and are not stuck together.
● Never use envelopes with clasps, snaps, windows, coated linings,
self-stick adhesives, or other synthetic materials.
● If you are using a non-standard size of envelope, select the
appropriate one as the Type.
CAUTION
Failure to follow the guidelines above can result in jams.
For more information, see “Print media specifications” on page 123.
To print on envelopes
1 Open tray 1 and slide out the extender fully. If tray 1 is already
open, remove any paper or other print media from it.
2 On the back of the printer, lower the rear output door to prevent the
envelopes from curling.
3 Slide the width guides in tray 1 outward until they are slightly wider
than the envelopes.
4 Place the stack of envelopes into the tray with the side to be printed
up and the short edge in. The stamp end must enter the printer first.
Note
If the envelope has a flap on a short edge, this edge must enter the
printer first.
5 Slide the width guides inward until they lightly touch the stack
without bending it. The stack should be centered between the
guides and must be under the tabs on the guides.
6 Choose the envelope you are using as the Size (Windows) or the
Paper Source (Macintosh) from the Print dialog box or the printer
driver.
2
3
4
5
1
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44 Printing tasks ENWW
Printing on labels
Follow the guidelines here for using labels. See “Print media specifications” on page 123 for
more details.
CAUTION To avoid damaging the printer, use only labels recommended for laser printers. To prevent serious
jams, always use tray 1 to print labels and always use the straight-through paper path. Never print
on the same sheet of labels more than once or print on a partial sheet of labels.
● Avoid labels that are separating from the backing sheet or are wrinkled or damaged in any
way.
● Place labels only in tray 1 with the side to be printed up and the top, short edge in first.
● Choose Labels as the Type (Windows) or the Paper Source (Macintosh) from the Print
dialog box or the printer driver.
● Remove label sheets as they print from the straight-through paper path to prevent them from
sticking together.
● If a sheet of labels jams in the printer, see “Clearing jams” on page 66.
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ENWW Chapter 2 Printing tasks 45
Printing on grayscale transparencies
The printer supports printing in grayscale on grayscale or color transparencies. (Grayscale
transparencies are usually less expensive.) See “Grayscale transparencies” on page 132 for
more details.
CAUTION To avoid damaging the printer, use only transparencies recommended for laser printers. To prevent
serious jams, always use tray 1 to print grayscale transparencies.
● Load grayscale transparencies into tray 1 only.
● Choose Grayscale Transparencies as the Type (Windows) or the Paper Source
(Macintosh) from the Print dialog box or the printer driver.
● Use the top output bin to reduce curling. (This rule is for grayscale transparencies only. For
other special print media, use the straight-through paper path to reduce curling.)
● To prevent grayscale transparencies from sticking together, remove each one from the top
output bin as it prints.
● Place grayscale transparencies on a flat surface after removing them from the printer.
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Printing on custom-sized print media or cardstock
Postcards, 3-by-5-inch (index) cards, and other custom-sized print media can be printed from
tray 1. The minimum size is 76 by 127 mm (3 by 5 inches) and the maximum size is 216 by 356
mm (8.5 by 14 inches).
● Always insert the short edge first into tray 1. To print in landscape mode, make this selection
through your program. Inserting paper long edge first might cause a paper jam.
● In your program, set margins at least 6.4 mm (.25 inches) away from the edges of the print
media.
● Choose the custom media you are using as the Type in the printer driver and set the correct
Size.
● Lower the rear output door to use the straight-through paper path and reduce curl.
● See “Print media specifications” on page 123 for more information.
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Printing on letterhead or preprinted forms
This section shows how to orient letterhead or preprinted forms when you are printing only on
one side. For duplex (two-sided printing) orientation, see “Printing on both sides (duplexing
manually)” on page 48.
● Orient paper as shown below.
Orientation of letterhead in tray 1: side to be printed up, top edge in first.
Orientation of letterhead in tray 2 or optional tray 3: side to be printed down, top edge
toward the front of the tray.
● Lower the rear output door if the paper is heavy to reduce curl.
● Avoid raised or embossed letterhead.
● Avoid letterhead that is printed with low-temperature inks, such as those used in some types
of thermography.
● The printer uses heat and pressure to fuse toner to the paper. Make sure that any colored
paper or preprinted forms use inks that are compatible with this fusing temperature (195° C
or 383° F for 0.1 second).
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Printing on both sides (duplexing manually)
To print on both sides of the paper, you will have to go to the printer and reinsert the paper
manually after the first side has printed.
CAUTION Do not print on both sides of labels, transparencies, or vellum. Damage to the printer and jams
might result.
To duplex manually
1 Insert enough paper into one of the trays to accommodate the print job. If you are loading
special paper such as letterhead, load it in one of these ways.
• For tray 1, load the letterhead paper with the front side down, bottom in first.
• For optional tray 2 and optional tray 3, load the letterhead paper with front side up, top
edge toward the back of the tray.
2 In the printer driver, select the Print on Both Sides option and send the job to print.
3 After the job finishes printing, remove any blank paper from tray 1. Insert the printed stack,
with the blank side up, top edge in first. You must print the second side from tray 1.
4 Press (GO).
Tray 1
Optional tray 2 or
Optional tray 3
Tray 1
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Canceling a print job
A print job can be stopped from a program, from a print queue, or from the (CANCEL JOB)
button on the printer.
● If the printer has not started printing, first try to cancel the job within the program that sent
the print job.
● If the print job is waiting in a print queue or print spooler such as the Printers group in
Windows or Print Monitor or Print Center Queue (Mac OS), try to delete the job from there
next.
● If the print job is already printing, press (CANCEL JOB) on the printer. The printer finishes
printing any pages that are already moving through the printer and deletes the remainder of
the print job.
● Pressing (CANCEL JOB) cancels only the current job in the printer. If more than one print
job is in printer memory, you must press (CANCEL JOB) once for each job after the job
starts printing.
If the Printer Status lights continue to cycle after a job has been canceled, the computer is still
sending the job to the printer. Either delete the job from the print queue or wait until the computer
finishes sending data.
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Using color
This printer offers great color as soon as you set it up. It provides a combination of automatic
color features to generate excellent color results for the general user, plus sophisticated tools for
the experienced color user.
The printer provides carefully designed and tested color tables to provide smooth, accurate color
rendition of all printable colors. The printer also offers these capabilities to help manage color:
● HP ImageREt 2400
● HP ColorSmart
● Managing color options
● Matching colors
● Printing in four-colors (CMYK)
HP ImageREt 2400
HP ImageREt 2400 is a technology that provides you with the best color print-quality without
having to change driver settings or make tradeoffs between print quality, performance, and
memory. ImageREt 2400 produces sharp images and crisp, clear text using laser printing.
ImageREt 2400 provides 2400 dpi color laser-class quality through a multilevel printing process.
This process precisely controls color by combining up to four colors within a single dot and by
varying the amount of toner in a given area. As a result, ImageREt 2400, together with the
600-by-600 engine resolution, creates millions of smooth colors.
In contrast, the single-level printing process found in the default mode of other color laser printers
does not allow the colors to be mixed within a single dot. This process, called dithering,
significantly hinders the ability to create a wide range of colors without reduced sharpness or
visible dot structure.
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ENWW Chapter 2 Printing tasks 51
HP ColorSmart
The Automatic color setting (HP ColorSmart) enables optimal color output automatically for
diverse types of documents. This feature utilizes object tagging that allows optimal color and
halftone settings to be used for different objects (text, graphics, and images) on a page. The
printer driver analyzes which objects the page contains and uses halftone and color settings that
provide the best print quality for each object.
Managing color options
By default, the Color setting is set to Automatic, which is normally the best setting. However, if
you have special color needs, you can change color settings. You can also set color documents
to print in grayscale (black and white).
● Windows: These settings appear on the Color tab in the printer driver.
● Mac OS: These settings appear color area in the Print dialog box.
Print in Grayscale
Selecting the Print in Grayscale option from your printer driver prints your document in
grayscale. This option is useful for previewing preliminary copies of slides and hardcopy output
quickly, or for color documents that will be photocopied or faxed.
Automatic versus Manual color adjustment
You can allow the printer driver to select the best color options, or you can make adjustments
yourself. Note that the names of options here might be different for Macintosh.
● Automatic. The Automatic option is the default setting and is recommended for printing all
color documents. Automatic optimizes the neutral-gray color treatment, halftones, and edge
enhancements used for text, graphics, and photographs in a document.
● Manual. The Manual option allows you to adjust the neutral-gray color treatment, halftones,
and edge enhancements for text, graphics, and photographs. See “Manual Options” on
page 52 for descriptions of what the options do.
For more information, see the Help in the printer driver.
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52 Printing tasks ENWW
Manual Options
If you select Manual, you can individually adjust the Halftoning, Neutral Grays, Edge Control,
and RGB Color options for each of the major elements: text, graphics, and photographs.
Halftone options
Halftone options affect the resolution and clarity of your color output. You can independently
adjust halftone settings for text, graphics, and photos. The two halftone options are Smooth and
Detail. If your program converts text and graphics to raster, the Photographic settings will also
control text and graphics.
● Smooth provides better results for large, solid-filled print areas. It also enhances photos by
smoothing out fine color gradations. Choose this option when uniform and smooth area fills
are the most important attributes.
● Detail is useful for text and graphics that require sharp distinctions among lines or colors, or
images that contain a pattern or a high level of detail. Choose this option when sharp edges
and details are the most important attributes.
Neutral Grays
Neutral Grays determines the method for creating neutral gray colors. If your program converts
text and graphics to raster, the Photographic settings will also control text and graphics.
● Black Only generates neutral colors (grays and black) using only black toner. This option
guarantees that neutral colors do not have a color cast.
● 4-Color generates neutral colors by combining all four colors of toner. This option produces
smoother gradients and transitions to non-neutral colors. It also produces the darkest
possible black.
Edge Control
This option determines how edges are rendered. Edge Control consists of two components:
Adaptive Halftoning and Trapping. Adaptive Halftoning increases the edge sharpness. Trapping
reduces the effect of color plane misregistration by slightly overlapping the edges of adjacent
objects.
● Maximum provides the most trapping. Adaptive Halftoning is set to On.
● Normal provides the default trapping settings. Adaptive Halftoning is set to On.
● Light provides minimal trapping. Adaptive Halftoning is set to On.
● Off sets Trapping and Adaptive Halftoning to Off.
RGB Color
This option determines how colors are rendered.
● Default interprets RGB color as sRGB, which is the accepted standard for many software
companies and organizations, such as Microsoft and the World Wide Web Consortium.
● Device sets the printer to print RGB data in raw device mode. To render photographs
properly when this option is selected, you must manage color in the program in which you
are working or in the operating system.

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