Canon FAX-B840 manual

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  • Brand: Canon
  • Product: Fax machine
  • Model/name: FAX-B840
  • Filetype: PDF
  • Available languages: English, Dutch, German

Table of Contents

Page: 0
USER’S GUIDE
Read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.
User’s
Guide
PRINTED IN CHINA
Cover for web.fm Page 1 Tuesday, July 6, 2004 11:34 AM
Page: 1
ii
Table of Contents
INTRODUCTION
Using this guide ...................................v
Important safety instructions.............vi
For your safety (Australia only) .......viii
Caution (New Zealand only) .............viii
1 SETTING UP
Unpacking......................................... 1-1
Removing the shipping materials.....................1-2
Assembling the fax .......................... 1-3
Attaching components .....................................1-3
Making connections......................... 1-4
Connecting the telephone line, handset, and
external devices...........................................1-4
Connecting the AC power cord.........................1-5
Setting the language.........................................1-5
Loading paper................................... 1-6
Paper guidelines...............................................1-6
Loading paper in the multi-purpose tray ..........1-7
Installing the BJ cartridge ............... 1-8
Guidelines ........................................................1-8
Installing the BJ cartridge in your fax...............1-9
Testing the fax................................................1-10
2 PREPARING TO USE
YOUR FAX
Main components of your fax ......... 2-1
Fax controls - the operation panel.. 2-2
Guidelines for entering
numbers, letters, and symbols.... 2-4
Correcting mistakes .........................................2-5
Setting the TEL LINE TYPE ............. 2-6
Dialing through a switchboard
(PBX).............................................. 2-6
Registering the access type and the outside line
access number ............................................2-7
Registering sender information...... 2-8
Personalizing your fax......................................2-8
Setting the date and time .................................2-8
Registering your fax/telephone number and
name............................................................2-9
Setting the summer time................................2-10
Registering one-touch speed dialing
numbers and names................... 2-12
Registering coded speed dialing
numbers and names................... 2-14
Registering UCanTalk
voice tags .................................... 2-15
Registering voice tags with one-touch/coded
speed dialing numbers and names............2-15
Adding voice tags to the one-touch/coded speed
dialing numbers ........................................2-15
Modifying voice tags......................................2-16
Deleting voice tags.........................................2-16
3 DOCUMENTS AND PAPER
Preparing documents....................... 3-1
Types of documents you can scan...................3-1
Problem documents ........................................3-1
Loading documents ......................... 3-2
Problems with multipage documents ..............3-2
Paper requirements.......................... 3-3
Printable area...................................................3-3
Loading paper..................................................3-3
4 MAKING COPIES
Copying documents ......................... 4-1
5 SENDING DOCUMENTS
Preparing to send a document........ 5-1
Adjusting the quality of your documents .........5-1
Sending methods.............................................5-2
Dialing methods...............................................5-2
Sending documents ......................... 5-2
Direct sending..................................................5-2
Memory sending..............................................5-3
Manual sending ...............................................5-4
Canceling sending............................ 5-5
Automatic dialing ............................. 5-5
Sending a document using one-touch speed
dialing or coded speed dialing numbers......5-5
Sending a document using directory dialing....5-6
Sending a document using UCanTalk ..............5-7
Special dialing .................................. 5-8
Sending a document using caller history.........5-8
Long-distance dialing ......................................5-8
Redialing when the line is busy ...... 5-9
Manual redialing ..............................................5-9
Automatic redialing..........................................5-9
Delayed sending ............................. 5-11
Sending other documents while the fax is set for
delayed sending ........................................5-12
Canceling delayed sending.............................5-12
Sequential broadcasting................ 5-13
Sending a document to more than
one location...............................................5-13
Documents stored in memory....... 5-14
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iii
Table of Contents
Printing a list of documents in memory .........5-14
Printing a document in memory.....................5-14
Deleting a document from memory................5-15
6 RECEIVING DOCUMENTS
Different ways to receive
a document.................................... 6-1
Setting the receive mode................. 6-2
Receiving both documents and telephone calls
automatically: Fax/Tel mode ........................6-2
Receiving documents manually:
MANUAL MODE...........................................6-4
Receiving documents with an answering machine:
ANS.MACHINE MODE
(FAX-B820/B822 only).................................6-4
Other features................................... 6-5
Saving ink ........................................................6-5
Changing calling volume ..................................6-5
Receiving documents in memory while performing
another task or when a problem occurs ......6-5
Polling to receive documents ...........................6-5
Setting CALLER ID........................... 6-6
Canceling receiving ......................... 6-8
Telstra FaxStream™ Duet
(Australia only).............................. 6-8
Setting the fax for network switch....................6-8
Operation for network switch system...............6-8
Telecom FaxAbility
(New Zealand only)....................... 6-9
Setting the fax for network switch....................6-9
Operation for network switch system...............6-9
7 USING TAM MODE
(FAX-B840 only)
Recording the outgoing message .. 7-1
Types of messages that can be recorded .........7-1
Recording the outgoing message.....................7-1
Setting TAM MODE........................... 7-2
Setting the recording time for a telephone
message ......................................................7-3
Setting TAM MONITOR ....................................7-4
Setting TOLL SAVER ........................................7-5
Recording voice memos.................. 7-6
Deleting messages........................... 7-7
Playing telephone messages .......... 7-8
Remote control features.................. 7-9
Registering the password for remote control...7-9
Using remote control .....................................7-10
Forwarding telephone messages.. 7-12
Setting the forwarding number......................7-12
Setting the number of redial times.................7-13
Setting PIN ENTRY ........................................7-14
When a forwarded call is
received ....................................... 7-15
8 SETTINGS AND
ACTIVITY REPORTS
Selecting a menu .............................. 8-1
Activity reports ................................. 8-7
How to print a report .......................................8-7
Activity report ..................................................8-8
One-touch speed dialing list ............................8-8
Coded speed dialing list...................................8-8
User’s data list.................................................8-8
List of documents in memory..........................8-8
TX (Transmission) report.................................8-8
RX (Reception) report......................................8-8
Multi TX/RX (Transaction) report.....................8-8
9 SOLUTIONS TO
COMMON PROBLEMS
Clearing jams .................................... 9-1
Jams in the document tray ..............................9-1
Jams in the multi-purpose tray........................9-1
Periodic cleaning.............................. 9-2
Cleaning the exterior of the fax ........................9-2
Cleaning the interior of the fax.........................9-2
Testing and cleaning the BJ cartridge print
head ............................................................9-4
Replacing the BJ cartridge...............................9-5
Troubleshooting ............................... 9-7
Paper feeding problems...................................9-7
Faxing problems ..............................................9-8
Copying problems..........................................9-12
Telephone problems ......................................9-12
Print quality problems ...................................9-13
General problems ..........................................9-13
LCD messages................................ 9-14
In case of a power failure............... 9-18
During a power failure ...................................9-18
Memory clear report ......................................9-18
Specifications .............S-1
Index.............................I-1
Page: 3
iv
Copyright
Copyright © 2004 by Canon Inc. All rights reserved. No part of this publication may be
reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language
or computer language in any form or by any means, electronic, mechanical, magnetic, optical,
chemical, manual, or otherwise, without the prior written permission of Canon Inc.
Trademarks
Canon, UCanTalk, and BJ are registered trademarks. UHQ is a trademark of Canon Inc.
All other product and brand names are registered trademarks, trademarks or service marks of
their respective owners.
Model Name
• H12414 (FAX-B840/B820/B822)
As an ENERGY STAR®
Partner, Canon Inc. has determined that these products meet
the ENERGY STAR®
guidelines for energy efficiency.
Page: 4
v
Using this guide
This guide provides detailed information on how to set up, operate, maintain, and troubleshoot
your fax.
Please read the list below to become familiar with the symbols, terms, and abbreviations used in
this guide.
Cautions tell you how to avoid actions that could injure you or damage your fax. In order to use
your fax safely, always observe these cautions.
Notes provide advice on using your fax more effectively, describe operating restrictions, and tell you
how to avoid minor difficulties. Reading these is recommended to make the most of your fax and its
functions.
(see p. xx) Indicates a page number that you can refer to for more information
on the topic of the previous sentence or paragraph.
default A setting that remains in effect unless you change it.
document The original sheet(s) of paper you send, receive, or copy with your
fax.
menu A list of settings from which you select an item to set up or change. A
menu has a title which appears on the LCD.
and buttons Used to select an item in a menu. Press to select the next item, and
press to select the previous item.
transaction number When you send or receive a document, your fax automatically
assigns the document a unique transaction number. A transaction
number is a four-digit number that will help you keep track of
documents you send and receive.
TX/RX NO. TX/RX NO. is the abbreviation used for “transaction number.”
TX Denotes Transmission.
RX Denotes Reception.
LCD display. The contents of the LCD display may vary depending
on the current settings.
In addition, this guide uses brackets to identify the buttons you press when performing different
functions: [Stop].
This guide contains information for three Canon models. Please note that the illustrations of the fax in
this guide may differ from your model. Instructions for specific models are labelled with the fax
names.
TRANSMITTING OK
Page: 5
vi
Important safety instructions
Read these safety instructions thoroughly before using your fax.
■ Handling and maintenance
• Follow all warnings and instructions marked on the fax.
• Do not subject the fax to strong physical shock or vibration.
• Always unplug the fax before moving or cleaning it.
• To avoid paper jams, never unplug the power cord, open the printer cover, or remove paper
from the multi-purpose tray while printing.
• When transporting the fax, leave the BJ cartridge installed in the cartridge holder and tape the
cartridge holder to the right side of the fax. This will prevent ink spilling inside the fax.
• Always lift the fax by its base as shown below. Never lift it by any of its attachments or covers.
• Do not push objects of any kind into the slots or openings on the fax as they may touch
dangerous voltage points or short out parts. This could result in fire or electric shock.
• Do not allow small objects (such as pins, paper clips, or staples) to fall into the fax. If
something does fall into the fax, unplug it immediately and contact your local authorized
Canon dealer or the Canon help line.
• To avoid spillage in or around the fax, do not eat or drink near it. If you spill liquid or if any
substance falls into the fax, unplug the fax immediately and contact your local authorized
Canon dealer or the Canon help line.
• Keep the fax clean. Dust accumulation can prevent the fax from operating properly.
• Unplug the fax from the wall outlet and refer service to qualified personnel under the
following conditions:
– When the power cord or plug is damaged or frayed.
– If liquid has spilled into the fax.
– If the fax has been exposed to rain or water.
– If the fax does not operate normally when you have followed the instructions in this guide.
Adjust only those controls that are covered by the instructions in this guide. Improper
adjustment of other controls may result in damage and may require extensive work by a
qualified technician to restore the product to normal operation.
– If the fax has been dropped or the body has been damaged.
– If the fax exhibits a distinct change in performance, indicating a need for servicing.
Except as specifically described in this guide, do not attempt to service the fax yourself. Never
attempt to disassemble the fax: opening and removing its interior covers will expose you to
dangerous voltages and other risks. For all service, contact your local authorized Canon dealer
or the Canon help line.
Page: 6
vii
■ Location
• Place the fax on a flat, stable, vibration-free surface.
• Place the fax in a cool, dry, clean, well ventilated place.
– Make sure the area is free from dust.
– Make sure the location is not affected by extreme temperature changes, and always stays
between 10° and 32.5°C.
– Make sure the area’s relative humidity is always between 20% and 85%.
• Keep the fax away from direct sunlight.
• Do not use the fax near water. Make sure that no wet or humid objects come into contact with
the fax.
• Do not use or store the fax outdoors.
• Do not install the fax near devices that contain magnets or generate magnetic fields, such as
speakers.
• Place the fax near a standard 200-240 V AC power outlet.
• To ensure reliable operation of the fax and to protect it from overheating, do not block the
exhaust vent and never block or cover any openings on the fax by placing it on a bed, sofa, rug,
or other similar surface. Do not place the fax in a cupboard or built-in installation, or near a
radiator or other heat source unless proper ventilation is provided. Install the fax
approximately 10 cm away from walls and other equipment. For the dimensions of the fax, see
p. S-1.
• Do not stack boxes or furniture around the power outlet. Keep the area free so you can reach
the outlet quickly. If you notice anything unusual (smoke, strange odors, noises) around the
fax, unplug it immediately. Contact your local authorized Canon dealer or the Canon help line.
• Do not allow anything to rest on the power cord, and do not place the fax where the cord will
be walked on. Make sure the cord is not knotted or kinked.
■ Power supply
• During electrical storms, disconnect the power cord from the power outlet. (Please note that
any documents stored in the fax’s memory will be deleted when you unplug the fax.)
• Whenever you unplug the fax, wait at least five seconds before you plug it in again.
• If dust accumulates around the plug of the power cord when it is connected to a power outlet,
unplug the fax and wipe the plug with a clean, dry cloth.
This product emits low level magnetic flux.
If you use a cardiac pacemaker and feel abnormalities, please move away from this product and
consult your doctor.
Page: 7
viii
For your safety (Australia only)
To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-
pin power point which is effectively earthed through the normal household wiring.
Extension cords used with the equipment must be three-core and be correctly wired to provide
connection to earth. Wrongly wired extension cords are a major cause of fatalities.
The power point shall be located near the equipment and shall be easily accessible.
The fact that the equipment operates satisfactorily does not imply that the power point is earthed
and the installation is completely safe. For your safety, if in any doubt about the defective
earthing of the power point, consult a qualified electrician.
Caution (New Zealand only)
1. This equipment may not necessarily provide for the effective hand-over of a call to or from a
telephone connected to the same line.
2. The operation of this equipment on the same line as telephone or other equipment with
audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and
may cause false tripping of the ring detector. Should such problems occur, the user is not to
contact Telecom Faults service.
3. Should this equipment become physically damaged, disconnect immediately from the
Telecom connection and power source and contact your nearest service agent.
4. To relocate the equipment, please:
1) Disconnect the equipment from the Telecom connection.
2) Disconnect the equipment from the power source.
3) Reconnect the equipment to the power source.
4) Reconnect the equipment to the Telecom connection.
5. If the supply cord of this equipment is damaged, it must be replaced by the special cord (Parts
NO.: HH2-1910).
6. Not all standard telephones will respond to incoming ringing when connected to the extension
socket.
7. This device may be subject to bell tinkle, or mistakenly enter receive mode when calls are
made from another device on the same line. If this occurs, the problem should not be referred
to the Telecom Faults service.
8. Please note when you connect an extension phone to this device, if you use an extension
phone which has features such as “last number redial,” redial memory numbers may be lost.
Page: 8
1
SETTING
UP
1-1
1 SETTING UP
Unpacking
As you unpack your fax, save the carton and packing material in case you want to move or ship
the fax in the future.
Carefully remove all items from the box.
• It is best to have someone hold the box while you lift the fax and its protective packaging out
of the carton.
Make sure you have the following items:
You should also have the following:
• Power cord
• Telephone line cord
• Documentation
• Warranty*
• Destination labels
If any of these items are damaged or missing, contact your local authorized Canon dealer or the
Canon help line immediately.
* This item is only included in some countries.
Main unit
Handset BX-3 Black
BJ cartridge
Multi-purpose
tray
Page: 9
1-2
Removing the shipping materials______________
1 Remove the protective piece a .
2 Open the printer cover by gently pulling it towards
you.
3 Open the document tray.
4 Remove the shipping tapes b and the protective
pieces c.
Close the printer cover until it locks into place.
5 Close the document tray.
The actual shipping materials may differ in shape, quantity, and position from the ones shown above.
1
2
3
3
Page: 10
1-3
SETTING
UP
1
Assembling the fax
Attaching components_________________________
For user convenience, the destination labels provided with your fax should be fitted over the one-
touch speed dialing buttons on the left of the operation panel.
1 Insert the tabs on the multi-
purpose tray into the slots on
the fax.
Page: 11
1-4
Making connections
Connecting the telephone line, handset, and
external devices _______________________________
There are three jacks on the back of the fax for connection of the following:
Be sure to connect any external devices before using the fax.
* FAX-B820/B822 only.
1 Connect the supplied telephone line cord to the jack, then the other end to the
telephone line jack on your wall.
2 Connect the handset to the jack, and place it in its cradle.
Handset
Extension phone (a telephone that
you may wish to have placed away
from the fax to use at a different
location) or answering machine*.
Telephone line
2
3
1
Page: 12
1-5
SETTING
UP
1
* FAX-B820/B822 only.
Connecting the AC power cord ________________
Plug the fax into a 200 - 240 volt AC 50/60 Hz outlet.
Setting the language___________________________
You need to select the correct language for the LCD display and reports. See pp. 2-2, 2-3 for the
buttons on the operation panel.
3 Connect an extension phone or an answering machine* to the jack.
1 Plug the power cord connector into the rear of the fax.
2 Plug the other end of the power cord into a properly grounded AC power outlet.
There is no power switch on the fax. The power is on as long as the fax is plugged in.
1 Press [Start/Copy].
2 Use [ ] or [ ] to select the preferred language for the LCD display and reports, then
press [Start/Copy].
Registration ends and the fax enters standby mode.
• You cannot use the extension phone while the fax is using the phone line.
• Due to the range of specifications, Canon cannot guarantee that all answering machines will
be compatible with your fax.
• If you have connected an external device to your fax, be sure to select the correct receive mode
(see Chapter 6).
• If the extension phone does not have its own power supply, any redial data in the extension
phone memory may be lost after an extended fax transmission.
Page: 13
1-6
Loading paper
Paper guidelines _______________________________
• Be sure to load paper of the correct size, weight, and quantity recommended for your fax
(see pp. 3-3, S-1).
• Store all paper wrapped and on a flat surface until ready to use. Keep opened packs in their
original packaging, in a cool, dry location.
• Store paper at 18º-24ºC, 40%-60% relative humidity.
• To avoid paper jams and poor print quality, do not print on damp, curled, wrinkled, or torn
paper.
• Use cut-sheet paper only, not paper that comes on a roll.
• Use only paper that has a thickness of between 0.09 and 0.13 mm. Thick paper may damage
the BJ cartridge print head.
• Do not load paper beyond the paper limit mark ( ) on the paper guide. Doing so may cause
problems. Also, make sure there are no gaps on either side of the paper stack.
• Let the paper run out before refilling the multi-purpose tray. Avoid mixing new stock with
paper already loaded.
• Do not leave paper stacked in the multi-purpose tray for long periods of time since it may bend
or curl and cause problems.
• Certain environmental conditions, such as extreme temperatures or humidity, can cause some
paper to misfeed in the multi-purpose tray. If you have trouble, feed one sheet at a time.
• Depending on the density of the printed pages, the ink may need time to dry. Within two or
three seconds, the ink becomes smudge-resistant. After drying for several minutes, the ink
becomes water-resistant.
• If your printed page contains a large amount of graphics, the ink on the page may be damp due
to the print density. Let the page dry for approx. 30 to 60 seconds. Then remove the page
carefully without touching any surfaces.
• If paper curls after printing, remove it immediately; otherwise paper jams may occur.
• The platen (a roller inside the fax) may become inked if paper misfeeds. If this happens, clean
inside the fax (see p. 9-2).
Paper limit mark
Tab
No gaps here
Page: 14
1-7
SETTING
UP
1
Loading paper in the multi-purpose tray ______
1 Squeeze, then slide the paper guide to the left.
2 Fan a stack of paper, then tap the edge of the stack on a flat surface to even the stack.
3 Insert the stack face up into the multi-purpose tray a, and align the right edge of the
stack with the right side of the multi-purpose tray. Then slide the paper guide b snugly
against the left edge of the stack.
Be careful not to press the paper guide strongly against the stack, or the paper will not be fed properly.
1
2
Page: 15
1-8
Installing the BJ cartridge
The first time you set up your fax, you have to install the BJ cartridge before you can begin
receiving and copying documents.
For information on replacing the BJ cartridge, see p. 9-5.
Guidelines ______________________________________
• Use only a Canon BX-3 Black BJ cartridge in your fax.
• Store BJ cartridges at room temperature.
• When the BJ cartridge print head is left exposed, it easily dries out and becomes unusable. To
avoid this, follow these recommendations:
– Keep BJ cartridges in the packaging until you are ready to use them.
– Never remove the BJ cartridge unless you are going to replace it.
– Keep the cartridge holder in the home position (on the right side of the fax) when you are not
using the fax.
The ink in the BJ cartridge is difficult to clean up if spilled. Follow the precautions below when
handling the BJ cartridge.
– Carefully remove packaging from BJ cartridges.
– Do not attempt to disassemble or refill BJ cartridges.
– Do not shake or drop BJ cartridges.
• Replace BJ cartridges after one year of use, even if you have not been alerted to replace it.
If you need to unplug the fax, wait until it returns to standby mode (time and receive mode displayed
on the LCD). Otherwise the cartridge holder may not be in its home position; causing the BJ cartridge
to remain uncapped and dry out.
• Store BJ cartridges out of the reach
of children. If anyone inadvertently
ingests ink, consult a physician
immediately.
• Do not touch the metallic areas on
the BJ cartridge.
Do not touch these metallic areas.
Page: 16
1-9
SETTING
UP
1
Installing the BJ cartridge in your fax_________
When a BJ cartridge is not installed in your fax, PUT IN CARTRIDGE is displayed on the LCD.
1 Make sure the fax is plugged in.
2 Load the paper in the multi-purpose tray.
3 Open the printer cover by gently pulling it towards you (see p. 1-2).
4 Raise the cartridge lock lever on the cartridge holder.
5 Remove the BJ cartridge from its package, then remove the orange protective cap a and
tape b.
Discard the cap and tape. Never attempt to reattach them to the BJ cartridge print head.
1
2
Page: 17
1-10
Testing the fax _________________________________
After you have assembled the fax, loaded the paper, and installed the BJ cartridge, you can make
sure the fax is printing properly by making several copies of a document (see p. 4-1).
If you have problems printing, see Chapter 9.
6 Align the slot in the cartridge with the yellow post in the fax, and with the label facing
outwards, insert the BJ cartridge into the cartridge holder. Lower the cartridge lock lever
until you hear a click to lock the cartridge in place.
The yellow post (BJ cartridge guide) should be visible through the slot. The BJ cartridge tilts slightly to
the left before lowering the cartridge lock lever.
7 Close the printer cover.
If the AUTO TEST PRINT setting is set to ON:
The fax automatically prints a test page every time you insert a BJ cartridge.
You can turn off automatic test printing by changing the AUTO TEST PRINT setting. See SYSTEM
SETTINGS, p. 8-5.
• Do not try to manually move or stop the cartridge holder.
• Do not touch the components shown below or any metal parts.
Ribbon
cable Guide rail
Round shaft Circuit board
Page: 18
2
PREPARING
TO
USE
YOUR
FAX
2-1
2 PREPARING TO USE YOUR FAX
Main components of your fax
Handset
Document tray
Operation panel
Printer cover
Cartridge holder
Multi-purpose tray
Document guide
Page: 19
2-2
Fax controls - the operation panel
The buttons on the left of the operation panel have the following two functions:
• One-touch speed dialing buttons (see p. 2-12)
• Special function buttons
When the [Function] button is pressed, the special function buttons (function marked under
each button) can be used to perform various operations.
The buttons on the operation panel may differ from the ones shown in this chapter.
01
Report
02
Cleaning
03
Send Options
04
R
05
Space
06
Clear
07
Polling
08
Ink Saver
09
Caller History
Receive Mode Resolution Function
5
1 2 3
4 6
7 8 9
ABC
FAX-B840
DEF
GHI JKL MNO
PQRS TUV WXYZ
0 #
Microphone
(see pp. 2-13, 7-1)
Numeric buttons
LCD
TAM LED (see p. 7-2) (FAX-B840 only)
See next page for buttons on
the operation panel.
Rewind/Forward buttons (see p. 7-8)
(FAX-B840 only)
One-touch speed
dialing/Special
function buttons
(see below)
Polling Ink Saver Caller History
Receive Mode Resolution Function
03
Send Options
06
09
Space Clear
01
Report
02
Cleaning
04 05
07 08
R
Report button (see p. 8-7)
Cleaning button (see p. 9-4)
Send Options button (see pp. 5-3, 5-11)
R button (see p. 2-6)
Space button (see p. 2-5)
Clear button (see p. 2-5)
Receive Mode button (see p. 6-2)
Resolution button (see pp. 4-1, 5-1)
Function button (see p. 2-6)
Polling button (see p. 6-6)
Ink Saver button (see p. 6-5)
Caller History button (see p. 5-8)
Page: 20
2-3
PREPARING
TO
USE
YOUR
FAX
2
Scroll/Cursor buttons (see pp. 2-5, 6-5, 7-8, 8-1)
TAM Mode button (see p. 7-2)
Delete button (see p. 7-7)
Record button (see p. 7-1)
UCanTalk button (see p. 5-7)
Play button (see p. 7-8)
Coded Dial/Directory button (see pp. 5-5, 5-6)
Stop button
Start/Copy button
(FAX-B840 only)
Hook button (see p. 5-4)
Redial/Pause button (see pp. 5-8, 5-9)
Page: 21
2-4
Guidelines for entering
numbers, letters, and symbols
When you come to a step that requires you to enter a name or number, see the table below to
determine which numeric button to press for the letter you want.
■ Entering letters and numbers
After 60 seconds of no operation panel input, the fax returns to standby mode and any unregistered
changes are lost
1 Press [ ] to switch between the letter and number mode.
2 Press the numeric button that contains the letter or number you want.
• Press repeatedly until the letter you want appears.
• If you are unsure which button to press, see the table above.
Button Uppercase Letter Lowercase Letter Number Mode
Mode (:A) Mode (:a) (:1)
Uppercase letter
mode (:A)
Lowercase letter
mode (:a)
Number mode
(:1)
7
8
PQRS
TUV
9
0
#
WXYZ
5
JKL
4
GHI
6
MNO
2
1
ABC
3
DEF
_ :A
C :A
Page: 22
2-5
PREPARING
TO
USE
YOUR
FAX
2
■ Entering symbols
Correcting mistakes ___________________________
You can clear an entire entry by pressing [Clear]. Alternatively, follow the procedure below to
correct individual letters:
3 Continue entering other letters or numbers using the numeric buttons.
• If the next letter you want to enter is under a different numeric button, simply press that button until
the letter you want appears.
-or-
If the next letter you want to enter is under the same numeric button you pressed in step 2, press [ ]
to move the cursor to the right. Then press that same numeric button repeatedly until the letter you
want appears.
• To enter a space, press [Space].
1 Press [#] repeatedly until the symbol you want appears.
2 If you want to enter another symbol, press [ ] to move the cursor to the right, then press
[#] repeatedly until the symbol you want appears.
1 Use [ ] or [ ] to move the cursor under the incorrect letter.
2 Use the numeric buttons to enter the correct letter over the incorrect letter.
3 When you have finished making corrections, press [Start/Copy] to register your new entry.
# :1
CANEN :A
CANON :A
Page: 23
2-6
Setting the TEL LINE TYPE
Before using your fax, make sure it is set for the telephone line type of your telephone system. If
you are unsure of your telephone line type, check with your local telephone company.
See pp. 2-2, 2-3 for the buttons on the operation panel.
Dialing through a switchboard
(PBX)
A PBX (private branch exchange) is an on-site telephone switchboard.
• If your fax is connected through a switchboard, dial an outside line access number first. Then
dial the rest of the number.
• If you want to dial with automatic dialing, you may have to insert a pause between the outside
line number and the telephone number when you register the number for one-touch or coded
speed dialing.
• When the fax is connected to a PBX or other telephone switching system, you can register the
access type and outside access line number under the [R] button (see p.2-7). Once you have
registered them, you simply need to press [R] before dialing a fax or telephone number.
1 Press [Function].




Press [Start/Copy] twice.
2 Use [ ] or [ ] to select TEL LINE TYPE.




Press [Start/Copy].
3 Use [ ] or [ ] to select the appropriate line type.
You can also select TOUCH TONE.




Press [Start/Copy].
4 Press [Stop].
Setting ends and the fax returns to standby mode.
DATE & TIME
ROTARY PULSE
Page: 24
2-7
PREPARING
TO
USE
YOUR
FAX
2
Registering the access type and the outside
line access number ____________________________
See pp. 2-2, 2-3 for the buttons on the operation panel.
1 Press [Function].
2 Press [Start/Copy] twice.
3 Use [ ] or [ ] to select R-KEY SETTING.




Press [Start/Copy].
4 Use [ ] or [ ] to select PBX.




Press [Start/Copy].
5 Use [ ] or [ ] to select the access line type for the switching system.
You can select PREFIX or HOOKING.




Press [Start/Copy].
If you selected HOOKING, proceed to step 7.
6 If you chose PREFIX in step 5:
Enter the outside line access number (up to 19 digits) using the numeric buttons and then
press [Redial/Pause].




Press [Start/Copy].
7 Press [Stop].
Registration ends and the fax returns to standby mode.
DATE & TIME
PSTN
HOOKING
TEL= 123456P
Page: 25
2-8
Registering sender information
Personalizing your fax _________________________
■ Identifying your documents
When sending a document, you can have your fax number and your name (known as your ID),
and the sending date and time printed out by the receiving fax machine. This information is
called your TTI (Transmit Terminal Identification) and appears at the top of the faxed document
in small type.
By identifying the documents you send, the receiving party will be able to recognize your fax
messages at a glance. The illustration below shows a sample document with the identifying
information.
The top line includes the name of the receiving party if you send the document using one-touch
speed dialing or coded speed dialing and you registered the party’s name.
Setting the date and time______________________
The date and time appear on the LCD as well as on the documents you send.
1 Press [Function].




Press [Start/Copy] three times.
The page number
Your name or company name
Your fax/telephone number
TELEPHONE # MARK (You can select TEL or FAX, see p. 8-2.)
The date and time you sent the document
The name of the party who is
receiving the document
27/12/2003 10:12 FAX 123 4567 CANON CANON CANADA 001
THE SLEREXE COMPANY LIMITED
SAPORS LANE•BOOLE•DORSET•BH25 8ER
TELEPHONE BOOLE (945 13) 51617 – FAX 123456
Our Ref. 350/PJC/EAC
20/12 2003 13:30
Page: 26
2-9
PREPARING
TO
USE
YOUR
FAX
2
Registering your fax/telephone number and
name____________________________________________
This information appears at the top of each document you send.
2 Use the numeric buttons to enter the date and time using the day-month-year format
(DD/MM/20YY).
• Set the time using the 24-hour clock system. Precede single digits with a zero.
Example: 3:00 p.m. = 15:00
• To change the date format, see SYSTEM SETTINGS, p. 8-5.




Press [Start/Copy].
3 Press [Stop].
Registration ends and the fax returns to standby mode.
1 Press [Function].




Press [Start/Copy] twice.
2 Use [ ] or [ ] to select UNIT TELEPHONE #.




Press [Start/Copy].
3 Enter your fax number (up to 20 digits) using the numeric buttons.
You can enter a plus sign (+) or space to make your number easier to read. To enter a plus sign (+), press
[#].




Press [Start/Copy] twice.
4 Enter your name (up to 16 letters) using the numeric buttons (see pp. 2-4, 2-5).




Press [Start/Copy].
5 Press [Stop].
Registration ends and the fax returns to standby mode.
DATE & TIME
TEL= 123 xxxx
CANON : A
Page: 27
2-10
Setting the summer time ______________________
Your fax supports the summer time system that shifts the clock time ahead or back according to
the change in seasons. You can select if the time information in your fax changes to match your
country’s summer time system, and also set the day and time when the summer time begins and
ends.
1 Press [Function].




Press [Start/Copy].
2 Use [ ] or [ ] to select SYSTEM SETTINGS.




Press [Start/Copy].
3 Use [ ] or [ ] to select SUMMER TIME.




Press [Start/Copy].
4 Use [ ] or [ ] to select ON or OFF.




Press [Start/Copy].
5 • If you selected OFF in step 4, press [Stop] to return to standby mode.
• If you selected ON in step 4, use [ ] or [ ] to select BEGIN DATE/TIME.




Press [Start/Copy] twice.
6 Use [ ] or [ ] to select the month in which the summer time starts.




Press [Start/Copy].
7 Use [ ] or [ ] to select WEEK.




Press [Start/Copy].
ON
OCTOBER
MONTH
LAST WEEK
Page: 28
2-11
PREPARING
TO
USE
YOUR
FAX
2
8 Use [ ] or [ ] to select the week in which the summer time starts.




Press [Start/Copy].
9 Use [ ] or [ ] to select DAY.




Press [Start/Copy].
10 Use [ ] or [ ] to select the day of the week on which the summer time starts.




Press [Start/Copy].
11 Use [ ] or [ ] to select TIME.




Press [Start/Copy].
12 Use the numeric buttons to enter the time at which the summer time will take effect.




Press [Start/Copy].
13 Press [Function].
14 Use [ ] or [ ] to select END DATE/TIME.




Press [Start/Copy] twice.
15 Set the month, week, the day of the week, and time when the summer time ends, as in
steps 6 to 12.
16 Press [Stop].
Setting ends and the fax returns to standby mode.
WEEK
SUNDAY
DAY
TIME 02:00
TIME
MARCH
Page: 29
2-12
Registering one-touch speed
dialing numbers and names
The quickest way to dial a fax number is to use one-touch speed dialing. This allows you to dial
a number by pressing a single button. Before you can use one-touch speed dialing, you must
register the receiving number with your fax.
You can also register the name of the party and a voice tag; the name appears on the printout of
the one-touch speed dialing list.
1 Press [Function].
2 Use [ ] or [ ] to select TEL REGISTRATION.




Press [Start/Copy].
3 Press [Start/Copy].
4 Use [ ] or [ ] to select the number of the one-touch speed dialing button (01-09) under
which you want to register the number.
If a number is already registered under this one-touch speed dialing button, the number is displayed on
the LCD.
5 Enter the party’s number (up to 50 digits) using the numeric buttons.




Press [Start/Copy] to register the number.
6 Enter the party's name (up to 16 letters) using the numeric buttons (see pp. 2-4, 2-5).




Press [Start/Copy] to register the name.
To delete the name and number registered under the one-touch speed dialing button, press [Clear] and
[Start/Copy] after you perform steps 1 to 4 above.
1-TOUCH SPD DIAL
01=
03= 2 50xxx_
CANON :A
Page: 30
2-13
PREPARING
TO
USE
YOUR
FAX
2
7 Register the party’s voice tag for UCanTalk.
See Registering UCanTalk voice tags, p. 2-15.
The fax asks you if you want to register the voice tag.




Press [ ] or [#] to select YES or NO.
8 • If you selected NO in step 7, proceed to step 9.
• If you selected YES in step 7:
After a tone, speak the party’s name into the microphone.
The fax asks you to speak the party’s name again.




After a tone, speak into the microphone again.
9 To assign additional one-touch speed dialing numbers, start from step 4.
To finish, press [Stop].
YES=( ) NO=(#)
If voice tag registration fails three consecutive times, registration will end. If this happens, start
again from step 4.
Page: 31
2-14
Registering coded speed
dialing numbers and names
Use coded speed dialing to dial a fax number at the press of three buttons. A fax/telephone
number can be registered under each two-digit speed dialing code and you can register up to 70
locations. You can also register the name of the party and a voice tag; the name appears on the
printout of the coded speed dialing list.
1 Press [Function].
2 Use [ ] or [ ] to select TEL REGISTRATION.




Press [Start/Copy].
3 Use [ ] or [ ] to select CODED SPEED DIAL.




Press [Start/Copy].
4 Use [ ] or [ ] to select the two-digit code (01-70) under which you want to register the
number.
If a number is already registered under this coded speed dialing code, the number is displayed on the
LCD.
5 Enter the party’s number and name the same way you registered them for one-touch
speed dialing.
See steps 5 to 6, Registering one-touch speed dialing numbers and names, p. 2-12.
6 Register the party’s voice tag the same way you registered it for one-touch speed dialing
(see p.2-13).
7 To assign additional coded speed dialing numbers, start from step 4.
To finish, press [Stop].
To delete the name and number registered under the coded speed dialing code, press [Clear] and
[Start/Copy] after you perform steps 1 to 4 above.
1-TOUCH SPD DIAL
01=
03=81 773 xxxx_
Page: 32
2-15
PREPARING
TO
USE
YOUR
FAX
2
Registering UCanTalk voice tags
UCanTalk allows you to dial a number by speaking the receiving party’s name to the fax. Before
you can use the UCanTalk feature, you must register voice tags.
You can register a name or phrase (no longer than 3 seconds) you want to use to retrieve the
party, such as the first name, family name, nickname, company name, official position, and so
forth. You can register up to 15 voice tags.
Registering voice tags with one-touch/coded
speed dialing numbers and names ____________
Follow the procedures on Registering one-touch/coded speed dialing numbers and names, pp. 2-
12 to 2-14.
Adding voice tags to the one-touch/coded
speed dialing numbers _________________________
• You can check whether a voice tag has been registered for a specific one-touch or coded speed
dialing entry by printing the speed dialing lists.
Entries with a voice tag are preceded by an icon ( ).
• You cannot receive documents while you are recording a voice tag. Also, the Caller ID function
(see p.6-6) may not work properly.
1 Press [Function].
2 Use [ ] or [ ] to select TEL REGISTRATION.




Press [Start/Copy].
3 Use [ ] or [ ] to select 1-TOUCH SPD DIAL or CODED SPEED DIAL.




Press [Start/Copy].
4 Use [ ] or [ ] to select the receiving party you want to add a voice tag to.




Press [Start/Copy] twice.
5 When the fax asks you if you want to add a voice tag, press [ ] to select YES.
If a voice tag is already registered under this speed dialing number, the fax asks you if you want to
modify the voice tag (see Modifying voice tags, p. 2-16).
6 After the tone, speak the party’s name into the microphone.
The fax asks you to speak the name again.




After the tone, speak into the microphone again.
• Keep background noise to a minimum to ensure reliable operation.
• Registering the same or similar voice tags for different parties may cause an error when you try to
retrieve the party.
7 To finish, press [Stop].
Page: 33
2-16
Modifying voice tags ___________________________
Deleting voice tags ____________________________
1 Perform steps 1 to 4 on p. 2-15.
2 If a voice tag is already registered under the speed dialing number, the fax asks you if you
want to modify the voice tag.




Press [ ] to select YES.
3 Use [ ] or [ ] to select REDO VOICE TAG.




Press [Start/Copy].
The fax asks you to confirm that you want to redo the voice tag registration.
4 Press [ ] to select YES and proceed to step 6 on p. 2-15.
Press [#] to cancel the procedure.
1 Perform steps 1 and 2 on Modifying voice tags above.
2 Use [ ] or [ ] to select DELETE VOICE TAG.




Press [Start/Copy].
The fax asks you to confirm that you want to delete the voice tag.
3 Press [ ] to select YES to delete the voice tag.
Press [#] to cancel the procedure.
Page: 34
3
DOCUMENTS
AND
PAPER
3-1
3 DOCUMENTS AND PAPER
Preparing documents
Types of documents you can scan ____________
■ Size
You can load documents larger than 148 mm wide and 105 mm long.
The maximum size of document that can be loaded is 216 mm wide by 700 mm long.
■ Scanned area
The actual area scanned by the fax is shown below.
Problem documents____________________________
If you use documents smaller than A4 size, align the document with the left document guide.
• To prevent document jams in the document tray, do not attempt to load the following types of
documents into the fax:
– Wrinkled or creased paper
– Torn paper
– Coated paper or glossy paper
– Thick paper
– Curled or rolled paper
– Carbon paper or carbon-backed paper
– Onion skin or thin paper
– Envelopes
• Remove all staples, paper clips, etc. before loading the document into the document tray.
• Make sure any glue, ink or correction fluid on the paper is completely dry before loading the
document into the document tray.
• Make a photocopy of any document that will not feed into the fax so that you can then load the
copy into the document tray.
A4
1.0 ±3.5 mm 1.0 ±3.5 mm
3.0 ±3.0 mm
292 mm
2.0 ±2.0 mm
208 mm
A6
Min. 148 mm
Max. 216 mm
Min.
105 mm
Max.
700 mm
Page: 35
3-2
Loading documents
Problems with multipage documents__________
If you have trouble feeding multipage documents from the document tray into the fax, remove
the stack and tap it on a flat surface to even the edges.
1 Adjust the document guide to the width of the document, and gently insert the top of the
document face up into the document tray until it stops. You will hear a beep.
To avoid feeding problems, make sure the document meets the document requirements (see p. 3-1).
A
B
C
.
.
.
• For a multipage document, the pages are fed one by one from the top of the stack.
• Wait until all pages of your document have been scanned before starting a new job.
• Make sure you follow the procedure above to load documents into the document tray. If the
document is not loaded into the document tray correctly, it may not be fed into the fax
properly; resulting in a jam, or in pages not being sent.
• If you want to send a document with more than 15 (5 legal-size) pages, divide the document
into sections and send each section in a separate transmission.
A
B
C
.
.
.
Page: 36
3-3
DOCUMENTS
AND
PAPER
3
Paper requirements
Your fax supports A4-, letter-, and legal-size paper in portrait orientation. You can use regular
copier paper, cotton bond paper, or typical letterhead. Your fax does not require special ink jet
paper. Always use paper without curls, folds, staples, or damaged edges. Look at the label on the
package to see if the paper has a preferred side for printing.
Printable area __________________________________
The shaded area below shows the printable area of A4-size paper. Be sure to print within this
area.
Loading paper __________________________________
For details on loading paper in the multi-purpose tray, see p. 1-7.
Be sure to test paper before purchasing large quantities.
210 mm
297 mm
3 ±1.5 mm
7 mm
3.4 mm~
3.4 ±1.5 mm
FEED
DIRECTION
A4
Page: 37
4
MAKING
COPIES
4-1
4 MAKING COPIES
Copying documents
One of the convenient features of the fax is its ability to make high quality copies. You can make
up to 99 copies of one document at a time.
If you make copies of multiple documents at a time, the number of pages the fax can scan into
memory varies depending on the scanning resolutions (see p. 5-1) as follows:
• STANDARD/FINE = 15 pages
• PHOTO = 3 pages
• STANDARD and FINE result in the same resolution when making copies.
• If MEMORY FULL appears on the LCD when making multiple copies, see Copying
problems, p. 9-16.
1 Load the document face up into the document tray.
See Loading documents, p. 3-2.
2 Press [Resolution].
You can select STANDARD, FINE or PHOTO.




Press [Start/Copy].
3 Enter the number of copies (up to 99) using the numeric buttons.
To make a correction to the number of copies, press [Clear] and re-enter the number.




Press [Start/Copy].
To stop copying anytime, press [Stop]. If the document does not eject, press [Start/Copy] for a few
seconds, then the fax will feed out the document. See Jams in the document tray, p. 9-1.
COPY PAGE 01
Page: 38
5
SENDING
DOCUMENTS
5-1
5 SENDING DOCUMENTS
Preparing to send a document
Before you send a document, see Chapter 3: DOCUMENTS AND PAPER.
Adjusting the quality of your documents ______
■ Setting the scanning resolution
Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text
and graphics to have a jagged appearance, while higher resolutions provide smoother curves and
lines, crisp text and graphics, and a better match to traditional typeface designs.
■ Setting the scanning contrast
Contrast is the difference in brightness between the lightest and darkest parts of a printed
document. You can adjust the contrast your fax uses to send or copy documents, according to
how light or dark your document is.
Using a higher resolution will increase the output quality, but will slow down the scanning speed.
1 Load the document face up into the document tray.
See Loading documents, p. 3-2.
2 Press [Resolution] to select the resolution.
You can select STANDARD, FINE or PHOTO.
After about 5 seconds, the fax returns to standby mode.
1 Press [Function].




Press [Start/Copy] twice.
2 Use [ ] or [ ] to select SCAN CONTRAST.




Press [Start/Copy].
3 Use [ ] or [ ] to adjust the scanning contrast.
You can select STANDARD, DARKER or LIGHTER.




Press [Start/Copy].
4 Press [Stop].
Setting ends and the fax returns to standby mode.
You can change the resolution setting while the document is being scanned for sending.
However, please note that your new setting will only affect the next page scanned.
DATE & TIME
STANDARD
Page: 39
5-2
Sending methods_______________________________
■ Direct sending (see below)
■ Memory sending (see p. 5-3)
■ Manual sending (see p. 5-4)
Dialing methods ________________________________
There are several methods of dialing the receiving party’s number, depending on how your fax is
set up.
■ Regular dialing
■ One-touch speed dialing (see p. 5-5)
■ Coded speed dialing (see p. 5-5)
■ Directory dialing (see p. 5-6)
■ UCanTalk (see p. 5-7)
Sending documents
Direct sending__________________________________
1 Load the document face up into the document tray.
See Loading documents, p. 3-2.
You can set the scanning resolution and contrast (see p. 5-1).
2 Dial the receiving party’s fax number.
Use one of the dialing methods described in this chapter.
3 Press [Start/Copy] twice.
The fax begins sending.
TEL= 3456xxxx
• If an error occurs during sending, the fax beeps intermittently for a few seconds and an error
message appears on the LCD. If this happens, correct the error and then press [Stop], then try
sending the document again. See LCD messages, p. 9-14.
• The fax automatically redials if the receiving party does not answer or if the line is busy. (You
can specify the number of times it redials; see AUTO REDIAL, p. 8-3.)
Page: 40
5-3
SENDING
DOCUMENTS
5
Memory sending________________________________
The fax normally uses direct sending to send your document. However, you can send it with
memory sending (see below). In this case, the fax quickly scans the document into memory.
Then it sends the document from memory. This means you do not have to wait for the fax to
finish sending before you can retrieve your original document.
You can send up to 15 A4-size (5 legal-size) pages at a time with memory sending (based on the
Canon FAX Standard Chart No.1, standard resolution).
* Exclude UCanTalk.
If MEMORY FULL appears on the LCD during the scanning process, re-start sending the
document using direct sending (see p. 5-2), or divide the document into sections.
1 Load the document face up into the document tray.
See Loading documents, p. 3-2.
You can set the scanning resolution and contrast (see p. 5-1).
2 Press [Function].




Press [Send Options].
3 Use [ ] or [ ] to select MEMORY TX.




Press [Start/Copy].
4 Dial the receiving party’s fax number.
Use one of the dialing methods* described in this chapter (see p. 5-2).
5 Press [Start/Copy] twice.
The fax scans the document into memory and begins sending.
TEL= 3456xxxx
Page: 41
5-4
Manual sending ________________________________
If you would like to first speak with the person you are sending the document to, use manual
sending.
* Exclude UCanTalk.
1 Load the document face up into the document tray.
See Loading documents, p. 3-2.
You can set the scanning resolution and contrast (see p. 5-1).
2 Pick up the handset or press [Hook] and dial the receiving party’s fax number.
Use one of the dialing methods* described in this chapter (see p. 5-2).
3 If a person answers, converse normally, then ask them to press the start button on their
fax. Press [Start/Copy] and hang up.
If you hear a high pitch tone, press [Start/Copy] and hang up.
TEL= 3456xxxx
• If you pressed [Hook] in step 2, you need to pick up the handset when a person answers the
phone.
• The fax will beep if the handset is not hung up properly. Make sure the handset is seated
properly in its cradle. If you do not want the fax to beep, disable the OFFHOOK ALARM
setting (see p. 8-2).
• If an error occurs during sending, the fax beeps intermittently for a few seconds and an error
message appears on the LCD. If this happens, correct the error, then try sending the document
again. See LCD messages, p. 9-14.
Page: 42
5-5
SENDING
DOCUMENTS
5
Canceling sending
Automatic dialing
Sending a document using one-touch speed
dialing or coded speed dialing numbers_______
To use this feature you must first register numbers for one-touch speed dialing (see pp. 2-12, 2-
13) or coded speed dialing (see p. 2-14).
1 Press [Stop].
1 Load the document face up into the document tray.
See Loading documents, p. 3-2.
You can set the scanning resolution and the contrast (see p. 5-1).
2 Press the one-touch speed dialing button under which the number you wish to fax is
registered.
-or-
Press [Coded Dial/Directory] and enter the appropriate two-digit coded speed dialing
code.
The registered name and number appear.
If you make a mistake, press [Stop]. Then press the correct one-touch speed dialing button or press
[Coded Dial/Directory] and re-enter the code.
3 Press [Start/Copy].
The fax begins sending.
• When you cancel sending, you may need to press and hold [Start/Copy] for a few seconds,
then the fax will feed out the document.
• You can set whether or not the fax prints an ERROR TX REPORT (see p. 8-3).
905 795 xxxx
1 49 39 xx xx
Page: 43
5-6
Sending a document using directory dialing __
This feature is convenient when you know the other party’s name but cannot recall the one-touch
speed dialing button or the code for coded speed dialing where the number is registered.
This procedure can also be used to look up the other party’s name and retrieve the number for
dialing.
1 Load the document face up into the document tray.
See Loading documents, p. 3-2.
You can set the scanning resolution and the contrast (see p. 5-1).
2 Press [Coded Dial/Directory] twice.
3 Press a numeric button to enter the first letter of the name of the party you are searching
for.
4 Press [ ] or [ ] to display the other names and numbers registered for the button letter
group.
• The names for one-touch speed dialing numbers are prefixed with two digits and the names for coded
speed dialing numbers are prefixed with an asterisk ( ) and two digits.
• When you reach the last name and number registered for the letter group, you will return to the first
name and number in the group.
• If the LCD does not change after you press [ ] or [ ], this means only one name and number is
registered for the button you just pressed.
• Press [Redial/Pause] to switch between the name and number on the LCD.
5 With the telephone number you want to dial displayed, press [Start/Copy] to start the
document transmission.
DIRECTORY DIAL
01 Canon CANADA
Page: 44
5-7
SENDING
DOCUMENTS
5
Sending a document using UCanTalk__________
To use this feature you must first register the voice tags for UCanTalk (see p. 2-15).
1 Load the document face up into the document tray.
See Loading documents, p. 3-2.
You can set the scanning resolution and the contrast (see p. 5-1).
2 Press [UCanTalk]. Then, after the tone, speak the voice tag into the microphone.
The registered name will be displayed on the LCD.
3 With the party’s name you wish to dial displayed, press [Start/Copy] to start the document
transmission.
• If the AUTO VOICE DIAL setting is set to ON, the fax automatically starts dialing (see p. 8-2).
Once connected, press [Start/Copy] to start the document transmission.
• If the displayed party’s name is not what you are searching for, press [Stop] to cancel the procedure,
and re-start from step 2.
If an error occurs every time you speak into the microphone, re-register the voice tag and try again
(see pp. 2-12 to 2-16).
CANON
Page: 45
5-8
Special dialing
Sending a document using caller history _____
If the CALLER ID setting is set to ON, the caller’s name and phone/fax number appear on the
LCD when you receive a call (see p. 8-6). The fax keeps up to 20 latest caller IDs in memory.
Long-distance dialing __________________________
When you register a long-distance number, you may have to insert a pause within or after the
number. For long-distance dialing, the location and length of the pause may differ depending on
the telephone system. To enter a pause, press [Redial/Pause]. The length of this pause can be
adjusted. See MID PAUSE SET, p. 8-3. A pause at the end of a number is fixed at 10 seconds.
The caller history feature is only available in some countries. The feature uses the ETSI EN 300 778-1
protocol. Contact your local telephone company for detailed information.
1 Press [Function].
2 Press [Caller History].




Press [Start/Copy].
The numbers, names, and date and time from which you have received calls recently will be displayed
on the LCD.
• Press [Redial/Pause] or [Coded Dial/Directory] to switch between the date and time, name, and
phone/fax number on the LCD.
3 Use [ ] or [ ] to select the receiving party.




Press [Start/Copy].
The fax begins calling the number.
4 If a person answers, pick up the handset and converse normally.
If you want to send a document, load the document face up into the document tray (see
Loading documents, p. 3-2) and ask them to press the start button on their fax.
See Manual sending, p. 5-4.
5 When you hear a high pitch tone, press [Start/Copy] and hang up.
The fax begins sending the document.
TEL= 3456XXXX
CANON
20/12 13:30
Page: 46
5-9
SENDING
DOCUMENTS
5
Redialing when the line is busy
There are two methods of redialing: manual redialing and automatic redialing. This section
explains these two methods.
Manual redialing _______________________________
Press [Redial/Pause] to dial the last number you dialed with the numeric buttons. (This starts
redialing regardless of whether automatic redialing is enabled.)
■ Canceling manual redialing
To cancel manual redialing, press [Stop]. You may then need to press [Start/Copy] for a few
seconds, then the fax will feed out the document. See Jams in the document tray, p. 9-1.
Automatic redialing ____________________________
■ What is automatic redialing?
When you are sending a document and the receiving party’s line is busy, the fax waits the
specified time and then dials the same number again. You can set the fax to redial several times
if previous attempts fail because of a busy signal.
Automatic redialing can be turned off and on. The number of redialing attempts and the time
interval between attempts can also be adjusted (see AUTO REDIAL, p. 8-3).
If all redialing attempts are unsuccessful, the fax will cancel the transmission. You can set the
fax to print an ERROR TX REPORT to remind you that the transmission was not completed
(see p. 8-3).
When automatic redialing is in use, the LCD displays AUTO REDIAL while it is waiting to
redial.
■ Canceling automatic redialing
1 Press [Stop].
If you want to cancel a memory-sending transmission while the fax is waiting to redial, you will
have to delete the document from memory (see p. 5-15).
Page: 47
5-10
■ Setting the options for automatic redialing
You can set the following options for automatic redialing:
• Whether or not the fax redials automatically.
• The number of times the fax attempts to redial.
• The time interval between redialing attempts.
1 Press [Function].




Press [Start/Copy].
2 Use [ ] or [ ] to select TX SETTINGS.




Press [Start/Copy].
3 Use [ ] or [ ] to select AUTO REDIAL.




Press [Start/Copy].
• To disable automatic redialing, use [ ] or [ ] to select OFF, then press [Start/Copy]. Press [Stop] to
return to standby mode.
• To enable automatic redialing, use [ ] or [ ] to select ON and continue with the steps below.
4 Press [Start/Copy] twice.
5 Use the numeric buttons to enter the number of times you want the fax to redial.




Press [Start/Copy] twice.
6 Use the numeric buttons to enter the time interval between redialing attempts.




Press [Start/Copy].
7 Press [Stop].
The fax returns to standby mode.
USER SETTINGS
ECM TX
ON
2TIMES
2MIN.
Page: 48
5-11
SENDING
DOCUMENTS
5
Delayed sending
Your fax can send a document automatically at a preset time. This allows you to take advantage
of lower late-night long-distance rates offered by some telephone companies.
The fax can only register one preset sending operation at a time.
1 Load the document face up into the document tray.
See Loading documents, p. 3-2.
You can set the scanning resolution and contrast (see p. 5-1).
2 Press [Function].




Press [Send Options].
3 Use [ ] or [ ] to select DELAYED TX.




Press [Start/Copy].
4 Enter the desired sending time (24-hour clock) using the numeric buttons.
• Set the time using the 24-hour clock system. Precede single digits with a zero.
Example: 3:00 p.m. = 15:00
• Press [Clear] if you need to re-enter the time.
• You can also use [ ] or [ ] to move the cursor.
5 Press [Start/Copy].
6 Enter the receiving party’s fax number.
• You can enter the receiving party’s fax number using the numeric buttons, one-touch speed dialing,
coded speed dialing, or directory dialing (see pp. 5-5, 5-6).
• If you use the numeric buttons, press [Start/Copy] after entering the number to register it.
7 Press [Start/Copy].
• Press [Start/Copy] twice when using directory dialing.
• The fax scans the document into memory.
8 The fax will automatically dial at the programmed time.
SET TIME 15:00
Page: 49
5-12
Sending other documents while the fax is set
for delayed sending ____________________________
You can send, receive, and copy other documents even when the fax is set for sending at a preset
time.
To send or copy other documents after setting the fax for delayed sending, simply send or copy
using any other sending procedure in this guide.
Canceling delayed sending ____________________
Delayed sequential broadcasting is applicable for sending one document to more than one location at
a later time when multiple fax numbers are dialed (see p. 5-13).
1 Press [Function].
2 Use [ ] or [ ] to select MEMORY REFERENCE.




Press [Start/Copy].
3 Use [ ] or [ ] to select DELETE DOCUMENT.




Press [Start/Copy].
4 Use [ ] or [ ] to select the transaction number (TX/RX NO.) of the document you want to
delete.
• If the LCD does not change after you press [ ] or [ ], this means only one transaction is stored in
memory.
• If you are unsure of the transaction number (TX/RX NO.), print the DOC. MEMORY LIST
(see p 5-14).




Press [Start/Copy].
5 Press [ ] to delete the document.
If you change your mind and want to continue sending, press [#].
6 Press [Stop].
The fax returns to standby mode.
TX/RX NO. 0001
YES=( ) NO=(#)

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