Brother PT-18R manual

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  • Brand: Brother
  • Product: Label Printer
  • Model/name: PT-18R
  • Filetype: PDF
  • Available languages: English, Spanish

Table of Contents

Page: 1
• IBM is a trademark of International Business Machines, Inc.
• Microsoft and Windows are registered trademarks of Microsoft Corporation, USA.
• The names of other software or products used in this document are trademarks or
registered trademarks of the respective companies that developed them.
Federal Communications Commission (FCC) Declaration of Conformity (For USA Only)
Responsible Party : Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL : (908) 704-1700
declares that the product
Product Name : Brother P-touch Electronic Labeling System
Model Number : PT-18R
complies with Part 15 of the FCC Rules. Operation is subject to the following two
conditions: (1) this device may not cause harmful interference, and (2) this device must
accept any interference received, including interference that may cause undesired
operation.
This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses, and can radiate radio frequency energy and, if not installed
and used in accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and on, the user
is encouraged to try to correct the interference by one or more of the following measures:
• Reorient or relocate the receiving antenna
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver
is connected.
• Consult the dealer or an experienced radio/TV technician for help.
• The enclosed interface cable should be used in order to ensure compliance with the limits
for a Class B digital device.
• Changes or modifications not expressly approved by Brother Industries, Ltd. could void
the user's authority to operate the equipment.
Patent numbers and patent publication numbers which are related to this product are as
below:
USP4839742 USP4976558 USP5009530 USP5120147
USP4927278 USP4983058 USP5069557
Page: 2
Brother®
90 Days/One Year Limited Warranty and Replacement Service
(For USA Only)
Who is covered:
• This limited warranty ("warranty") is given
only to the original end-use/retail purchaser
(referred to in this warranty as "Original
Purchaser") of the accompanying product,
consumables and accessories (collectively
referred to in this warranty as "this
Product").
• If you purchased a product from someone
other than an authorized Brother reseller in
the United States or if the product was used
(including but not limited to floor models or
refurbished product), prior to your purchase
you are not the Original Purchaser and the
product that you purchased is not covered
by this warranty.
What is covered:
• This Product includes a Machine and
Consumable and Accessory Items.
Consumable and Accessory Items include
but are not limited to label cassettes, cutters,
stamps, power adapters, cases and
batteries.
• Except as otherwise provided herein,
Brother warrants that the Machine and the
accompanying Consumable and Accessory
Items will be free from defects in materials
and workmanship, when used under normal
conditions.
• This warranty applies only to products
purchased and used in the United States.
For products purchased in, but used
outside, the United States, this warranty
covers only warranty service within the
United States (and does not include
shipping outside the United States).
What is the length of the Warranty
Period(s):
• Machines have a two-stage warranty: 90
days from the original purchase date and an
additional warranty up to one year from the
original purchase date.
• Consumable and Accessories Items
accompanying the Machine have a one-
stage warranty: 90 Days from the original
purchase date.
What is NOT covered:
This warranty does not cover:
(1) Physical damage to this Product;
(2) Damage caused by improper installation,
improper or abnormal use, misuse,
neglect or accident (including but not
limited to transporting this Product without
the proper preparation and/or packaging);
(3) Damage caused by another device or
software used with this Product (including
but not limited to damage resulting from
use of non Brother® -brand parts and
Consumable and Accessory Items);
(4) Consumable and Accessory Items that
expired in accordance with a rated life;
and,
(5) Problems arising from other than defects
in materials or workmanship.
This limited warranty is VOID if this Product
has been altered or modified in any way
(including but not limited to attempted
warranty repair without authorization from
Brother and/or alteration/removal of the serial
number).
What to do if you think your Product is
eligible for warranty service:
Report your issue to either our Customer
Service Hotline at 1-877-478-6824 or a
Brother Authorized Service Center within the
applicable warranty period. Supply Brother
or the Brother Authorized Service Center with
a copy of your dated bill of sale showing that
this Product was purchased within the U.S.
For the name of local Brother Authorized
Service Center(s), call 1-800-521-2846.
What Brother will ask you to do:
After contacting Brother or a Brother
Authorized Service Center, you may be
required to deliver (by hand if you prefer) or
send the Product properly packaged, freight
prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.
You are responsible for the cost of
shipping, packing product, and insurance
(if you desire). You are also responsiblefor
loss or damage to this Product in shipping.
Page: 3
Brother®
90 Days/One Year Limited Warranty and Replacement Service
(For USA Only)
What Brother will do:
First 90 Days: If the problem reported
concerning your Machine and/or
accompanying Consumable and Accessory
Item(s) is covered by this warranty and if you
first reported the problem to Brother or an
Authorized Service Center within 90 days
from the date of original purchase, Brother or
its Authorized Service Center will repair or
replace the Machine and/ or accompanying
Consumable and Accessory Item(s) at no
charge to you for parts or labor. The decision
as to whether to repair or replace the Machine
and/or accompanying Consumable and
Accessory Item(s) is made by Brother in its
sole discretion. Brother reserves the right to
supply a refurbished or remanufactured
replacement Machine and/or accompanying
Consumable and Accessory Item(s) and use
refurbished parts provided such replacement
products conform to the manufacturer's
specifications for new product/parts. The
repaired or replacement Machine and/or
accompanying Consumable and Accessory
Item(s) will be returned to you freight prepaid
or made available for you to pick up at a
conveniently located Authorized Service
Center.
91st
day to 1 year:
If the problem reported concerning your
Machine is covered by this warranty and if you
first reported the problem after 90 days, but
before 1 year from the date of original
purchase, Brother will furnish, free of charge
(excluding labor charges), replacement
part(s) for those part(s) of the Machine
determined by Brother or its Authorized
Service Center to be defective. You will be
responsible for all labor charges associated
with repairs made after the first 90 days
from original purchase. After 90 days from
the original purchase date, accompanying
Consumable and Accessory Items are no
longer covered by this warranty. If the
Machine and/or accompanying Consumable
and Accessory Item(s) are not covered by this
warranty (either stage), you will be charged for
shipping the Machine and/or accompanying
Consumable and Accessory Item(s) back to
you.
The foregoing are your sole (i.e., only) and
exclusive remedies under this warranty.
What happens when Brother elects to
replace your Machine:
If you have delivered the Machine to an
Authorized Service Center, the Authorized
Service Center will provide you with a
replacement Machine after receiving one from
Brother. If you are dealing directly with
Brother, Brother will send to you a
replacement Machine with the understanding
that you will, after receipt of the replacement
Machine, supply the required proof of
purchase information, together with the
Machine that Brother agreed to replace. You
are then expected to pack the Machine that
Brother agreed to replace in the package from
the replacement Machine and return it to
Brother using the air bill supplied by Brother in
accordance with the instructions provided by
Brother. Since you will be in possession of two
machines, Brother will require that you
provide a valid major credit card number.
Brother will issue a hold against the credit
card account number that you provide until
Brother receives your original Product and
determines that your original Product is
entitled to warranty coverage. Your credit card
will be charged up to the cost of a new Product
only if:
(i) you do not return your original Product to
Brother within five (5) business days; (ii) the
problems of your original Product are not
covered by the limited warranty; (iii) the proper
packaging instructions are not followed and
has caused damage to the product; or (iv) the
warranty period on your original Product has
expired or has not been sufficiently validated
with a copy of the proof of purchase (bill of
sale). The replacement Machine you receive
(even if refurbished or remanufactured) will be
covered by the balance of the limited warranty
period remaining on the original Product, plus
an additional thirty (30) days. You will keep
the replacement Machine that is sent to you
and your original Machine shall become the
property of Brother. Retain your original
accessory items and a copy of the return
air bill, signed by the courier.
Page: 4
Brother®
90 Days/One Year Limited Warranty and Replacement Service
(For USA Only)
Limitations:
Brother is not responsible for damage to or
loss of any equipment, media, programs or
data related to the use of this Product. Except
for that repair or replacement as described
above, Brother shall not be liable for any
direct, indirect, incidental or consequential
damages or specific relief. Because some
states do not allow the exclusion or limitation
of consequential or incidental damages, the
above limitation may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU OF ALL
OTHER WARRANTIES, WRITTEN OR
ORAL, WHETHER EXPRESSED BY
AFFIRMATION, PROMISE, DESCRIPTION,
DRAWING, MODEL OR SAMPLE. ANY AND
ALL WARRANTIES OTHER THAN THIS
ONE, WHETHER EXPRESS OR IMPLIED,
INCLUDING IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, ARE HEREBY
DISCLAIMED.
• This Limited Warranty is the only warranty
that Brother is giving for this Product. It is the
final expression and the exclusive and only
statement of Brother's obligations to you. It
replaces all other agreements and
understandings that you may have with
Brother or its representatives.
• This warranty gives you certain rights and
you may also have other rights that may
vary from state to state.
• This Limited Warranty (and BrotherÅfs
obligation to you) may not be changed in
any way unless you and Brother sign the
same piece of paper in which we (1) refer to
this Product and your bill of sale date, (2)
describe the change to this warranty and (3)
agree to make that change.
Important:
We recommend that you keep all original
packing materials, in the event that you ship
this product.
Page: 5
Important Information
Should you have questions, or need information about
your Brother Product, we have a variety of support
options for you to choose from:
USA-Customer Service:
Customer Service
877-478-6824 (voice)
Customer Service
901-379-1210 (fax)
Automated Faxback
800-521-2846
World Wide Web
www.brother.com
Supplies / Accessories
www.brothermall.com
or 888-879-3232
BROTHER INTERNATIONAL CORPORATION
100 SOMERSET CORPORATE BLVD.
BRIDGEWATER, NEW JERSEY 08807-0911
Please record your model and serial number and your
date and location of Purchase below for your records.
Keep this information with your proof of purchase (bill
of sale) in case your Product requires service.
Model # __________________________________________________
Serial #___________________________________________________
Date of purchase:___________________________________________
Store where purchased:______________________________________
Location of store: ___________________________________________
Important: We recommend that you keep all original
packing materials, in the event you ship this product.
Save Time - Register On-Line!
Don’t stand in line at the post office or worry about lost mail. Visit us on-line at
www.registermybrother.com
Your product will immediately be registered in our database and you can be on your way!
Also, while you're there, look for contests and other exciting information!
Page: 6
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INTRODUCTION
INTRODUCTION
Thank you for purchasing the P-touch PT-18R.
Your new P-touch is an easy to operate, feature packed labeling system that makes
creating professional, high quality labels a breeze. In addition to easy label creation via
pre-formatted label layouts, the P-touch editing software features advanced label
formatting, block formats, bar codes and auto-numbering functions.
• Carry your compact,
rechargeableP-touch
with you anywhere
without worrying
about power supply.
• The battery charger
also serves as a
convenient storage
stand, so the P-touch
is always at hand and
ready for use.
• You can quickly
increase your
labeling power, and
design and print
complex labels from
your computer using
the software
provided.
Refer to the Software Installation Guide for more details and installation directions.
Page: 7
INTRODUCTION
2 Creating Your First Label
This section introduces you to the methods used to create simple labels with your P-touch.
By creating a simple label, you will become familiar with the procedure for creating
general label layouts.
Creating a label with the P-touch
Prepare the P-touch.
Enter the label text.
Print the label.
Creating Your First Label
1
Install and charge
the battery.
Set a tape cassette. Turn the P-touch on.
P. 16 P. 19 P. 21
To create alabel ifthe battery is notcharged, connectthe AC adapterdirectlyto theP-touch
machine. Refer to “AC Adapter” on page 19.
2
In addition to entering text, the P-touch
has a large range of editing functions.
"Create labels like these"
Enter the label text from the keyboard.
P. 24
3
You can check the layout of your label
before printing.
Checking the label preview before
printing prevents wasting tape on
incomplete labels.
"Preview function"
Print the label you have created.
P. 43
Page: 8
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INTRODUCTION
Creating Your First Label
Creating a label with your personal computer
Prepare the P-touch. (Refer to step 1 in the previous section.)
Prepare the personal computer.
Enter the label text using P-touch Quick Editor.
Print the label.
1
2
Install the software. Connect the USB
cable.
Turn the P-touch on.
Software Installation Guide P. 21
SoftwareInstallationGuide
3
Start P-touch Quick
Editor.
Enter the label text in P-touch Quick Editor.
Software Help Software Help
Click on the layout
areaand then type
"Brother".
4
Click on the "Print"
button.
The label is printed.
Software Help Software Help
P-touch Quick Editor (simple label editing software) is ideal for creating simple labels.
To create labels with more complex designs, use P-touch Editor (fully featured label editing
software).
"P-touch Editor" "Create labels with complex designs like these"
Page: 9
INTRODUCTION
4 Safety Precautions
Please read the following directions for safe use and handling before using your
P-touch. These safety precautions are provided for your benefit to prevent unnecessary
injury to you and those around you, and to prevent damage to the product. Please read
and follow them carefully.
The following symbols indicate the level of danger associated with not using the
product within the specified guidelines.
The following symbols indicate specific directions.
Safety Precautions
WARNING This symbol denotes that improper handling poses a risk of
causing death or serious injury.
CAUTION This symbol denotes that improper handling poses a risk of
causing injury or damage to the product.
: This symbol denotes that the action poses a risk of danger.
: This symbol denotes that the action is prohibited.
: This symbol denotes that the action is required.
WARNING
Rechargeable battery
Failure to observe the following may result in fluid leaking, overheating, rupture, or fire,
causing burns or other injuries.
• Do not throwthe battery into a fire, or heat, solder or weld, disassemble or modify
the battery.
• Do not allow metallic articles to short-circuit the terminals of the battery.
• Do not carry or store the battery together with metallic articles.
• Do not remove or damage the plastic cover on the battery, or use a battery with
the plastic cover removed or damaged.
• Use only the battery charger designed exclusively for the rechargeable battery
provided. Do not use any other battery charger.
• Do not charge the battery in high temperature locations.
• Do not use the battery with the positive (+) and negative (-) terminals connected
incorrectly.
• If the battery leaks or emits an odor, it must be moved away from fire
immediately.
• Do not let the battery get wet.
• If the battery leaks, be careful not to let battery fluid contact your eyes.
Battery fluid contacting your eyes may result in the loss of eyesight. If battery
fluid comes into contact with your eyes, flush your eyes with clean water and
seek medical attention immediately.
Page: 10
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INTRODUCTION
Safety Precautions
WARNING
• If the battery begins to emit an odor, overheat, discolor, deform, or any other
change occurs during use, charging, or storage, remove the battery immediately
and discontinue use.
Battery charger
Failure to observe the following may result in fire, overheating, or failure.
• Do not allow metallic articles to short-circuit the terminals of the charger.
• Do not let the charger get wet. If water or other liquids get in the charger, unplug
the AC adapter immediately.
• Do not use the charger while the chargerterminals are wet or have condensation
on them.
• Do not use this charger with any product other than the P-touch.
• Use only the AC adapter provided with the P-touch.
• If the charger begins to emit an odor, overheat, discolor, deform, or any other
change occurs during use, charging, or storage, remove the P-touch from the
charger immediately, disconnect the AC adapter, and discontinue use.
AC adapter
Failure to observe the following may result in fire, electric shock, or failure.
• Always use the specified voltage (120V) and the AC adapter (AD-60) provided.
• Do not overload the power outlet.
• Do not place heavy objects on, damage or modify the power cord or plug. Do not
forcibly bend or pull the power cord.
• Do not use a damaged power cord.
• Do not touch the AC adapter or power plug with wet hands.
• Make sure that the plug is fully inserted to the power outlet. Do not use an outlet
that is loose.
P-touch
Failure to observe the following may result in fire, electric shock, or failure.
• Do not disassemble or modify the P-touch.
• Do not drop, hit or otherwise damage the P-touch.
• Do not spill drinks or other liquids on the P-touch, or otherwise let the P-touch
become wet.
• Do not use the P-touch if any foreign object has entered the P-touch.
If any foreign object has entered the P-touch, immediately turn the power off,
disconnect the AC adapter, remove the battery, and discontinue use.
• If the P-touch begins to emit an odor, overheat, discolor, deform, or any other
change occurs during use, charging, or storage, remove the P-touch from the
charger immediately, disconnect the AC adapter, remove the battery, and
discontinue use.
• Do not let children play with the empty package that the P-touch came in when
purchased. Store the empty package in location out of the reach of children, or
dispose of it. Empty packaging can be a choking or suffocation hazard for
children.
Page: 11
INTRODUCTION
6 Safety Precautions
CAUTION
Rechargeable battery
Failure to observe the following may result in fluid leaking, overheating, rupture, or
deteriorated performance and life span.
• Do not hit or throw the battery.
• Do not use or leave battery exposed in direct sunlight, near heaters or other hot
appliances, or in any location exposed to extremely high temperatures.
• Remove the battery when not using the P-touch for any extended period of time.
• If battery fluid comes into contact with skin or clothes, wash the affected areas
thoroughly with clean water. Battery fluid is harmful to skin.
Battery charger
Failure to observe the following may result in fire, electric shock, or short circuit.
• Do not use or place the battery charger in direct sunlight, near heaters or other
hot appliances, in any location exposed to extremely high temperatures, high
humidity, or dusty locations.
• Do not disassemble or modify the battery charger.
• Do not hit or throw the battery charger.
• Do not carry or store the battery charger together with metallic articles.
AC adapter
• Be sure to disconnect the AC adapter and battery charger from the power outlet
and the P-touch when not using the P-touch for any extended period of time.
• Always hold the plug when disconnecting the power cord from the power outlet.
Tape cutter
• Do not touch the tape cutter with your hands. This may result in injury.
Usage/storage location
• Do not place the P-touch or battery charger in unsafe locations such as unstable
platforms or high shelves, etc. It may fall down and cause an injury.
• Do not place heavy objects on the P-touch or battery charger. It may fall down
and cause an injury.
Memory
• Any data stored in memory will be lost due to failure or repair of the P-touch, or
if the battery expires.
Tape
• Depending on the environmental conditions and the material and condition of
the affixing surface, the label may peel off or the color of the tape may change.
When removing labels, adhesive may remain, the tape's color may be
transferred to the surface, or the surface beneath the label may otherwise be
damaged. Be sure to test the label on the intended surface and material before
affixing the label.
Page: 12
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INTRODUCTION
General Precautions
• Do not use the P-touch in any way or for any purpose not described in this guide. Doing
so may result in accidents or damage the machine.
• Use only genuine TZ tapes, with the mark, in the P-touch.
• Do not pull or press on the tape in the cassette.
• Do not put any foreign objects into the tape exit slot, AC adapter connector, or USB port,
etc.
• Do not try to print labels using an empty tape cassette or without a tape cassette set in the
P-touch. Doing so will damage the print head.
• Do not touch the print head with your fingers.
• Note that all data stored in memory will be lost if you disconnect BOTH the AC adapter
AND the rechargeable battery.
• Do not use paint thinner, benzene, alcohol or any other organic solvent to clean the
P-touch.
• Do not place the P-touch in direct sunlight, near heaters or other hot appliances, in any
location exposed to extremely high or low temperatures, high humidity, or dusty locations.
Standard operating temperature range: 50°F to 95°F.
• Be careful not to scratch the CD-ROM. Do not place the CD-ROM in any location exposed
to high or low temperatures. Do not place heavy objects on the CD-ROM or bend it.
• The software on the CD-ROM is intended for use with the P-touch and may be installed
on more than one PC.
• We strongly recommend that you read this User’s Guide carefully before using your
P-touch, and then keep it nearby for future reference.
The following symbols are used throughout this guide to indicate additional information.
General Precautions
Symbols Used in this Guide
:
This symbol indicates information or directions that may result in damage or injury if
ignored, or operations that will result in errors.
:
This symbol indicates information or directions that may help you understand and use
the P-touch more efficiently.
Page: 13
INTRODUCTION
8 Quick Index
Quick Index
To format the label...
Text/Label format
functions
To enter text, symbols
and accent characters...
Entering
text/symbols/accent
characters
To change the cutting
and margin settings
Tape cutting options
To print multiple
copies (with auto-
numbering)...
Multiple copy/auto-
numbering functions
To create and print
bar code labels...
Bar code function
To save a label
layout...
Memory function
1
2
3
ABC auto-format
function
ABC
ABC
ABC
Quick
Index
Quick
Index
This section provides quick and easy access to
information on tasks often needed by users.
Simply look for your task below and then go to
the page indicated.
If the task you are looking for is not shown here,
try the Contents or Index pages.
12345678
12345678
ABC
P. 24 P. 29 P. 47
P. 33 P. 44 P. 50
Page: 14
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INTRODUCTION
Contents
INTRODUCTION ..................................................................................... 1
Creating Your First Label .............................................................................................. 2
Safety Precautions ........................................................................................................ 4
General Precautions...................................................................................................... 7
Symbols Used in this Guide .......................................................................................... 7
Quick Index ................................................................................................................... 8
Contents........................................................................................................................ 9
GETTING STARTED ............................................................................. 11
Unpacking Your P-touch ............................................................................................. 11
General Description..................................................................................................... 12
LCD Display & Keyboard............................................................................................. 13
LCD Display.......................................................................................................... 13
Key Names and Functions.................................................................................... 14
Power Supply .............................................................................................................. 16
Rechargeable Battery ........................................................................................... 16
AC Adapter ........................................................................................................... 19
Inserting a Tape Cassette ........................................................................................... 19
Turning Power On/Off ................................................................................................. 21
Feeding Tape .............................................................................................................. 22
LCD Display ................................................................................................................ 22
LCD Contrast ........................................................................................................ 22
Language.............................................................................................................. 23
Unit........................................................................................................................ 23
EDITING A LABEL................................................................................. 24
Entering and Editing Text............................................................................................ 24
Entering Text from the Keyboard.......................................................................... 24
Adding a New Line................................................................................................ 24
Moving the Cursor................................................................................................. 24
Inserting Text ........................................................................................................ 24
Deleting Text......................................................................................................... 25
Entering Symbols ........................................................................................................ 25
Entering Symbols Using Key........................................................................... 25
Entering Symbols Using the Symbol Function...................................................... 26
Entering Accented Characters .................................................................................... 27
Entering Accented Characters Using Key ....................................................... 27
Entering Accented Characters Using the Accent Function................................... 27
Setting Character Attributes ........................................................................................ 29
Setting Label Attributes ............................................................................................... 31
Contents
Page: 15
INTRODUCTION
10 Contents
Creating a Bar Code Label...........................................................................................33
Setting Bar Code Parameters................................................................................33
Entering Bar Code Data.........................................................................................34
Editing and Deleting a Bar Code ...........................................................................36
Using Auto-Format Layouts .........................................................................................36
Using Templates - Example creating an Asset Tag...............................................36
Using Block Layouts ..............................................................................................39
LABEL PRINTING ................................................................................. 43
Label Preview...............................................................................................................43
Printing a Label ............................................................................................................43
Printing a Single Copy ...........................................................................................43
Printing Multiple Copies .........................................................................................44
Auto-numbering Labels..........................................................................................45
Mirror Printing ........................................................................................................46
Tape Cutting Options ...................................................................................................47
Attaching Labels...........................................................................................................49
USING THE FILE MEMORY ................................................................. 50
Storing a Label into Memory ........................................................................................50
Opening a Stored Label File ........................................................................................51
Deleting a Stored Label File.........................................................................................52
MAINTAINING YOUR P-touch .............................................................. 53
Resetting the P-touch...................................................................................................53
Maintenance.................................................................................................................53
Cleaning the Main Unit ..........................................................................................53
Cleaning the Print Head.........................................................................................53
Cleaning the Tape Cutter.......................................................................................54
Cleaning the Charging Terminals ..........................................................................54
TROUBLESHOOTING .......................................................................... 55
What to do when... .......................................................................................................55
Error Messages............................................................................................................58
APPENDIX ............................................................................................ 61
Specifications ...............................................................................................................61
Accessories (For USA Only) ........................................................................................64
INDEX.................................................................................................... 68
Page: 16
11
Unpacking Your P-touch
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GETTING
STARTED
GETTING STARTED
Check that the package contains the following before using your P-touch.
Unpacking Your P-touch
P-touch PT-18R TZ tape cassette
CD-ROM USB cable
AC adapter Rechargeable battery
Battery charger User’s Guide
Software Installation Guide
Page: 17
GETTING STARTED
12 General Description
Battery charger
General Description
LCD display
AC adapter
connector
Keyboard
USB port
Charging terminals
When shipped from the factory, the
LCD display is covered with a
protective sheet to prevent damage.
Remove this sheet before using the
P-touch.
Tape viewer
Back
cover
Tape exit
slot
AC
power
lamp
Back cover
opening grip
Rechargeable battery
Release lever
Tape
cutter
Tape cassette
case
Rechargeablebattery
case cover
Print
head
AC adapter connector
Charging terminals
Page: 18
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GETTING
STARTED
LCD Display & Keyboard
LCD Display
1. Line number
Displayed at the beginning of each line, this mark indicates the line number within
the label layout.
2. Cursor
Indicates the current position of the cursor. New characters are entered to the left of
the cursor, and the character to the left of the cursor is deleted when the key
is pressed.
3. Return mark
Indicates the end of a line of text.
4. Caps mode
Indicates that the Caps mode is on.
5.~8. Style guidance
Indicates the current font (5), character size (6), character style (7) and frame (8)
settings.
9. Tape length
Indicates the tape length for the text entered.
10.Cursor selection
Indicates that you can use the cursor keys to select the items on the screen. Use
the and keys to select a menu item, and the and keys to change the
setting.
LCD Display & Keyboard
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Page: 19
GETTING STARTED
14 LCD Display & Keyboard
Key Names and Functions
Page: 20
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GETTING
STARTED
LCD Display & Keyboard
(Power):
• Turns the P-touch on and off.
:
• Prints the current label design onto the
tape.
• Opens the Print Options menu when
used in combination with the key.
(Preview):
• Displays a preview of the label.
(Feed & Cut):
• Feeds 0.89" (22.5 mm) of blank tape
and then automatically cuts the tape.
:
• Opens the Text menu, where you can
set character attributes for the label.
:
• Opens the Label menu, where you can
set label attributes for the label.
(Auto-Format):
• Opens the Auto-Format menu, where
you can create labels using pre-defined
templates or block formats.
:
• Opens the Tools menu, where you can
set operating preferences for the P-touch.
:
• Clears all text entered, or all text and
current label settings.
(Backspace):
• Deletes the character to the left of the
cursor.
• Cancels the current command and
returns the display to the data entry
screen or the previous step.
:
• Turns the Caps mode on and off. When
the Caps mode is on, uppercase letters
can be entered by simply pressing a
character key.
~ :
• Use these keys to type letters or
numbers.
• Uppercase letters, symbols or accent
characters can be entered using these
keys in combination with the , ,
or keys.
:
• Use this key in combination with the
letter and number keys to type
uppercase letters or the symbols
indicated on the number keys.
:
• Use this key in combination with keys
that have blue characters above them to
type the accented characters or
symbols indicated, or to activate the
function indicated.
:
• Use this to select and enter a symbol
from a list of available symbols.
:
• Use this to select and enter an accented
character from the list of available
characters.
:
• Enters a blank space.
• Returns a setting to the default value.
(Return):
• Enters a new line when entering text.
• Selects the option displayed when
setting label attributes in the function
menus, or when entering symbols or
accent characters.
(Escape):
• Cancels the current command and
returns the display to the data entry
screen or the previous step.
:
• Moves the cursor in the direction of the
arrow when entering or editing
characters, entering symbols or
accented characters, and when setting
label attributes in the function menus.
Page: 21
GETTING STARTED
16 Power Supply
Your P-touch has a rechargeable battery that allows you to use it anywhere when
charged, and an AC adapter that allows you to use it while connected to an electrical
outlet when the battery’s charge becomes low.
Rechargeable Battery
The battery can be recharged by placing the P-touch on the battery charger stand.
Installing the rechargeable battery
Press on the back cover opening grip and open the
back cover.
Slide the battery case cover in the direction of the
arrow and open the case.
Connect the battery as shown in the figure. Make
sure that the wires to the connector match the black
and red stickers on the case.
Power Supply
Connect the AC adapter directly to the P-touch to use it immediately after purchase or when the
battery’s charge becomes low.
• Disconnect power to the P-touch when installing or removing the rechargeable battery.
• Use only the battery charger designed exclusively for the rechargeable battery provided with
your P-touch.
• Do not remove or damage the plastic cover on the rechargeable battery, or use a battery with
the plastic cover removed or damaged.
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GETTING
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Power Supply
Insert the battery into the battery case and push the
wires into the compartment so that they do not get
damaged by the battery case cover.
Attach the battery case cover and close the back cover.
Charging the battery
Insert the plug on the AC adapter cord into
the connector on the battery charger and
insert the AC adapter plug into a standard
electrical outlet.
Place the P-touch on the battery charger.
When it is sitting on the battery charger
correctly, the AC power lamp on the
P-touch lights.
4
5
Release lever
Make sure that the release lever is up when closing the back cover. The back cover cannot be
closed if the release lever is pressed down.
1
Charging time approx. 12 hours
The P-touch can be placed in the battery
charger in either direction.
AC power lamp
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Page: 23
GETTING STARTED
18 Power Supply
Replacing the rechargeable battery
Replace the battery when the P-touch can only be used for a short time even after
recharging. The battery may not be charged sufficiently when the power supply is less
than the rated voltage. While the replacement period varies depending on the
conditions of use, the battery will generally need to be replaced after approximately one
year. Be sure to replace it with the specified rechargeable battery (BA-18R).
Press on the back cover opening grip and open the back cover.
Slide the battery case cover in the direction of the arrow and open the case.
Remove the expired battery and disconnect the
connector.
Connect the connector on the battery wires and insert the new battery into the
case. Refer to “Installing the rechargeable battery” on page 16.
Attach the battery case cover and close the back cover.
• The AC power lamp lights when the P-touch is set in the battery charger and the AC adapter
is connected to the battery charger, or when the AC adapter is connected directly to the
P-touch, regardless of whether a battery is fitted or charging is complete.
• Be sure to charge the battery before using the P-touch.
• Connect the AC adapter directly to the P-touch to use it when the battery’s charge becomes
low.
• Return the P-touch to the battery charger after use. Even when not used the battery will run
down if the P-touch is not placed on the battery charger.
• Leaving the P-touch on the charger even when the battery is fully charged will not damage it.
• The battery may not be charged sufficiently when the power supply is less than the rated
voltage.
Be sure to charge the new battery for 12 hours after replacement.
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• Be sure to dispose of the expired battery as directed by local regulations for the disposal of
nickel metal hydride batteries.
• Do not remove or damage the plastic cover on the expired battery, or attempt to disassemble
the expired battery.
Page: 24
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GETTING
STARTED
Inserting a Tape Cassette
AC Adapter
Connect the AC adapter directly to the P-touch.
Insert the plug on the AC adapter cord into the connector marked DC IN 9.5V on
the P-touch.
Insert the AC adapter plug into a standard electrical outlet.
Tape cassettes of 1/4", 3/8", 1/2" or 3/4" (6 mm, 9 mm, 12 mm, or 18 mm) width can be
used in your P-touch. Use only tape cassettes with the mark.
1
2
• Turn the P-touch off before disconnecting the AC adapter.
• Disconnect the AC adapter from the P-touch and electrical outlet when you do not intend to
use the P-touch for an extended period.
• Do not pull or bend the AC adapter cord.
• Use only the AC adapter (AD-60) designed exclusively for your P-touch. Failure to observe
this may result in an accident or damage. Brother shall not assume any responsibility for any
accident or damage resulting from not using the specified AC adapter.
• Do not connect the AC adapter to a non-standard electrical outlet. Failure to observe this may
result in an accident or damage. Brother shall not assume any responsibility for any accident
or damage resulting from not using a standard electrical outlet.
Inserting a Tape Cassette
If the new tape cassette has a cardboardstopper, be sure toremove
the stopper before inserting the cassette. WATNLATION
Page: 25
GETTING STARTED
20 Inserting a Tape Cassette
Check that the end of the tape is not bent and
that it passes through the tape guide.
After making sure that the power is off, press on the
back cover opening grip and open the back cover.
If there is already a tape cassette in the P-touch,
remove it by pulling it straight up.
Insert the tape cassette into the tape compartment,
with the end of the tape facing the P-touch’s tape
exit slot, and press firmly until you hear a click.
Close the back cover.
End of tape
Tape guide
1
2
When inserting the tape cassette, make sure that
the tape and ink ribbon do not catch on the print
head.
Tape exit slot
3
4
• Make sure that the release lever is up when closing the back cover. The back cover cannot be
closed if the release lever is pressed down.
• Be sure to feed tape to remove any slack in the tape and ink ribbon after inserting the tape
cassette. Refer to “Feeding Tape” on page 22.
• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon
to be discharged with the tape.
• Store tape cassettes in a cool dark location, away from direct sunlight and high temperature,
high humidity, or dusty locations. Use the tape cassette as quickly as possible after opening
the sealed package.
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GETTING
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Turning Power On/Off
Press the key to turn the P-touch on.
Press the key again to turn the P-touch off.
Auto Power-Off Time
Turning Power On/Off
• Your P-touch has a power saving function that automatically turns itself off if no key is
pressed within a certain time under certain operating conditions. Refer to the Auto Power-Off
Time table below for details.
• If the battery is still charged or the P-touch is connected to an electrical outlet by the AC
adapter, the previous session’s information is displayed when the power is turned on.
P-touch only Connected to PC
With AC adapter 1 hour 1 hour
With battery 5 minutes
5 minutes with no operation.
1 hour after printing from PC.
Page: 27
GETTING STARTED
22 Feeding Tape
The Feed & Cut function feeds 0.89" (22.5 mm) of blank tape then cuts the tape.
Press the key.
“Feed & Cut?” appears on the display.
Press the key to feed tape.
The message “Feeding Tape... Please Wait” appears while the tape is fed, and
then the tape is cut.
LCD Contrast
You can change the contrast setting of the LCD display to one of five levels (+2, +1, 0,
-1, -2) to make the screen easier to read. The default setting is “0”.
Press the key to display the Tools menu, select
“LCD Contrast” using the or key, and then
press the key.
Select a contrast level using the or key.
The screen contrast changes each time you press the
or key, allowing you to set the most suitable
contrast.
Press the key.
Feeding Tape
• Be sure to feed tape to remove any slack in the tape and ink ribbon after inserting the tape
cassette.
• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon
to be discharged with the tape.
• Do not block the tape exit slot during printing or when feeding tape. Doing so will cause the
tape to jam.
1
2
Press while “Feed & Cut?” is displayed to cancel tape feeding.
LCD Display
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2
3
• Press the key to return to the previous step.
• Pressing the key on the contrast setting screen sets the contrast to the default value
“0”.
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GETTING
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LCD Display
Language
Select the language ("English" or "Français") for menu commands and messages
shown on the LCD display.
The default setting is "English".
Press the key to display the Tools menu, select
"Language" using the or key, and then press
the key.
Select a language using the or key.
Press the key.
Unit
Select the units ("inch" or "mm") for dimensions shown on the LCD display.
The default setting is "inch".
Press the key to display the Tools menu, select
"Unit" using the or key, and then press the
key.
Select a unit using the or key.
Press the key.
1
2
3
Press the key to return to the previous step.
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2
3
Press the key to return to the previous step.
Page: 29
24 Entering and Editing Text
EDITING A LABEL
Using the keyboard of your P-touch is very similar to using a typewriter or word
processor.
Entering Text from the Keyboard
• To enter a lowercase letter or a number, simply press the desired key.
• To enter a blank space in the text, press the key.
• To enter an uppercase letter or one of the symbols on the number keys, hold down
the key and then press the desired key.
• To enter uppercase letters continuously, press the key to enter Caps mode, and
then press the desired keys.
Adding a New Line
• To end the current line of text and start a new line, press the key. A return mark
appears at the end of the line and the cursor moves to the start of the new line.
Moving the Cursor
• To move the cursor left, right, up or down, press the , or keys. Each
press of the key moves the cursor one space or line.
• To move the cursor to the beginning or end of the current line, hold down the key
and then press the or keys.
• To move the cursor to the very beginning or end of the text, hold down the key
and then press the or keys.
Inserting Text
• To insert additional text into an existing line of text, move the cursor to the character
to the right of the position where you want to start inserting text and then enter the
additional text. The new text is inserted to the left of the cursor.
Entering and Editing Text
• To exit Caps mode, press the key again.
• To enter a lowercase letter while in Caps mode, hold down the key and then press the
desired key.
• There is a maximum number of lines of text that can be entered for each tape width. A
maximum of 5 lines can be entered for 3/4"(18 mm) tape, 3 lines for 1/2" (12 mm) tape, and
2 lines for 3/8" (9 mm) and 1/4" (6 mm) tape.
• If you press the key when five lines already exist, an error message is displayed.
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EDITING
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LABEL
Entering Symbols
Deleting Text
Deleting one character at a time
• To delete a character from an existing line of text, move the cursor to the character
to the right of the position you want to start deleting text and then press the key.
The character to the left of the cursor is deleted each time the key is pressed.
Deleting all text at once
• Use the key to delete all text at once.
Press the key.
The Clear options are displayed.
Using the or keys, select “Text Only” to delete
all text while retaining the current format settings, or
select “Text & Format” to delete all text and format
settings.
Press the key.
All text is deleted. All format settings are also deleted
if Text & Format was selected.
Including the symbols available on the keyboard, there are a total of 103 symbols
(including international and extended ASCII characters) available with the Symbol
function.
There are two methods of entering symbols:
• Using the key.
• Using the Symbol function.
Entering Symbols Using Key
Symbols printed in blue above the keys on the keyboard can be entered using the
key.
• To enter one of these symbols, hold down the key and then press the desired key.
If you hold down the key, the characters left to the cursor are deleted continuously.
1
Press the key to return to the text entry screen.
2
3
Entering Symbols
Page: 31
EDITING A LABEL
26 Entering Symbols
Entering Symbols Using the Symbol Function
The Symbol function offers a total of 103 symbols.
Press the key.
A list of symbols is displayed.
Select a group using the or keys, and then
select a symbol using the or keys.
Press the key.
The selected symbol is inserted into the line of text.
Symbol List
The last symbol entered is selected in the list displayed.
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3
• Press the key to return to the previous step.
• Refer to the Symbol List table for a complete list of all groups and symbols available.
Group Symbols
(A) Punctuation
(B) Business
(C) Mathematics
(D) Bracket
(E) Arrow
(F) Unit
(G) International
(H) Number
(I) Pictograph
(J) Electrical
(K) Others
The use of the CEmark is strictly governed by one or more European Council directives. Ensure
that any labels you produce which use this mark conform with the relevant directives.
Page: 32
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EDITING
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LABEL
Entering Accented Characters
The P-touch can display and print a set of accented characters such as other language
specific characters.
There are two methods of entering accented characters:
• Using the key.
• Using the Accent function.
Entering Accented Characters Using Key
Accented characters printed in blue above the keys on the keyboard can be entered
using the key.
• To enter one of these accented characters, hold down the key and then press the
desired key.
Entering Accented Characters Using the Accent Function
The Accent function offers a total of 119 accented characters.
Press the key.
The accent group screen is displayed.
Type the letter for the desired composite character, or
press the key and select it using the or
keys.
Keep typing the same letter until the desired
composite character is selected, or select it using the
or keys.
Press the key.
The selected composite character is inserted into the
line of text.
Entering Accented Characters
Caps mode can be used with the Accent function.
1
2
3
4
• Press the key to return to the previous step.
• Refer to the Accented Character List table for a complete list of all accented characters
available.
Page: 33
EDITING A LABEL
28 Entering Accented Characters
Accented Character List
Character Accented Characters Character Accented Characters
a N
A o
c O
C r
d R
D s
e S
E t
g T
G u
i U
I y
l Y
L z
n Z
Page: 34
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EDITING
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LABEL
Setting Character Attributes
Using the key, you can select a font and apply size, width and style attributes.
Press the key.
The current settings are displayed.
Select an attribute using the or keys, and then
set a value for that attribute using the or keys.
Press the key to apply the settings.
Setting Options
Setting Character Attributes
1
2
New settings are NOT applied if you do not press the
key.
3
• Press the key to return to the previous step.
• Press the key to set the selected attribute to the default value.
• Refer to the Setting Options table for a list of all available settings.
• Small characters may be difficult to read when certain styles are applied (e.g. Shadow + Italic).
• When selecting "S", "M" and "L" in the text size attributes, the actual size when printed will
differ depending on the tape cassette width installed, and the number of lines on the label.
Attribute Value Result
Font
HEL
(Helsinki)
BRU
(Brussels)
FLO
(Florida)
BEL
(Belgium)
Page: 35
EDITING A LABEL
30 Setting Character Attributes
Size
L
M
S
Width
2
1
2/3
1/2
Style1
OFF
BLD
(Bold)
OUT
(Outline)
SHD
(Shadow)
Style2
OFF
ITL
(Italic)
VRT
(Vertical)
Attribute Value Result
By combining the “Style1” and “Style2” settings you can create Italic Bold, Italic Outline, Italic
Shadow, Vertical Bold, Vertical Outline and Vertical Shadow styles.
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EDITING
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LABEL
Setting Label Attributes
Using the key, you can create a label with a frame around the text and specify the
label length. The text can be aligned within the label in one of three ways.
Press the key.
The current settings are displayed.
Select an attribute using the or keys, and then
set a value for that attribute using the or keys.
When “Length” is set to “Fixed” press the key
again and set the label length using the or keys
or the number keys.
Press the key to apply the settings.
Setting Options
Setting Label Attributes
1
When setting the label length, hold down the or
keys to change the value in increments of 10.
2
New settings are NOT applied if you do not press the
key.
3
• Press the key to return to the previous step.
• Press the key to set the selected attribute to the default value.
• Refer to the Setting Options table for a list of all available settings.
Attribute Value Result
Frame
OFF
1
2
3
4
Page: 37
EDITING A LABEL
32 Setting Label Attributes
Frame
5
6
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10
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12
13
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Align
L
(Left)
C
(Centre)
R
(Right)
Length
Auto
The length of the label is automatically
adjusted based on the amount of text
entered.
Fixed
The length of the label can be set within
the range 1.6" (40 mm) - 11.8" (300
mm).
Attribute Value Result
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EDITING
A
LABEL
Creating a Bar Code Label
Using the Bar Code function you can create labels with bar codes for use with cash
registers, stock control systems or other bar code reader systems, or even asset control
tags used in an asset management system.
Setting Bar Code Parameters
Press the key to display the Tools menu, select
“Bar Code Setup” using the or keys, and then
press the key.
The Bar Code Setup screen is displayed.
Select an attribute using the or keys, and then
set a value for that attribute using the or keys.
Press the key to apply the settings.
Bar Code Settings
Creating a Bar Code Label
• The P-touch is not designed exclusively for creating bar code labels. Always check that bar
code labels can be read by the bar code reader.
• For best results, print bar code labels in black ink on white tape. Some bar code readers may
not be able to read bar code labels created using colored tape or ink.
• Use the “Large” setting for “Width” whenever possible. Some bar code readers may not be
able to read bar code labels created using the “Small” setting.
• Continuously printing a large number of labels with bar codes can overheat the print head,
which may effect printing quality.
1
The "C-Digit" attribute is only available for the
CODE39, I-2/5 and CODABAR protocols.
Characters may not appear below the bar code even
when "ON" is selected for "Under #", depending on the
tape width being used, the number of lines entered, or
the current character style settings.
2
New settings are NOT applied if you do not press the
key.
3
• Press the key to return to the previous step.
• Press the key to set the selected attribute to the default value.
• Refer to the Bar Code Settings table for a list of all available settings.
Attribute Value
Protocol
CODE39, CODE128, EAN8, EAN13, EAN128,
UPC-A, UPC-E, I-2/5 (ITF), CODABAR
Page: 39
EDITING A LABEL
34 Creating a Bar Code Label
Entering Bar Code Data
Press the key to display the Tools menu, select
“Bar Code Input” using the or keys, and then
press the key.
The Bar Code Input screen is displayed.
Type in the bar code data.
Special characters can be entered in the bar code
when using the CODE39, CODABAR, CODE128 or
EAN128 protocols. When not using special characters,
go to step 5.
Press the key.
A list of characters available for the current protocol is
displayed.
Select a character using the or keys, then press
the key to insert the character in the bar code data.
Press the key to insert the bar code in the label.
Two bar code marks are displayed in the text.
Width
Large
Small
Under#
(characters printed
below bar code)
ON
OFF
C.Digit
(check digit)
OFF
ON
(only available for the CODE39, I-2/5
and CODABAR protocols)
Attribute Value
Only one bar code can be entered in a label.
1
2
3
4
5
• Press the key to return to the previous step.
• Refer to the Special Characters List table for a list of all available settings.
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EDITING
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Creating a Bar Code Label
Special Character List
CODE39 CODABAR
CODE128, EAN128
Code Special Character Code Special Character
0 0
1 1
2 (SPACE) 2
3 3
4 4
5 5
6
Code Special Character Code Special Character Code Special Character
0 (SPACE) 24 48 DC3
1 25 49 DC4
2 26 50 NAK
3 27 51 SYN
4 28 NUL 52 ETB
5 29 53 CAN
6 30 SHO 54 EM
7 31 STX 55 SUB
8 32 ETX 56 ESC
9 33 EOT 57
10 34 ENQ 58 FS
11 35 ACK 59
12 36 BEL 60 GS
13 37 BS 61
14 38 HT 62 RS
15 39 LF 63
16 40 VT 64 US
17 41 FF 65 DEL
18 42 CR 66 FNC3
19 43 SO 67 FNC2
20 44 SI 68 FNC4
21 45 DLE 69 FNC1
22 46 DC1
23 47 DC2
Page: 41
EDITING A LABEL
36 Using Auto-Format Layouts
Editing and Deleting a Bar Code
• To edit the bar code data in a bar code already placed in a label, position the cursor
beneath either of the bar code marks on the data entry screen and then open the Bar
Code Input screen. Refer to “Entering Bar Code Data” on page 34.
• To edit the “Width” and “Under#” settings for a bar code already placed in a label, position
the cursor beneath either of the bar code marks on the data entry screen and then open
the Bar Code Setup screen. Refer to “Setting Bar Code Parameters” on page 33.
• To delete a bar code from a label, position the cursor to right of the bar code marks
on the data entry screen and press the key.
Using the Auto-Format function you can quickly and easily create labels for a variety of
purposes, such as file tabs, equipment labels, name badges, etc. Simply select a layout
from one of the ten templates or sixteen block layouts, enter the text and apply
formatting as desired.
Using Templates - Example creating an Asset Tag
Press the key to display the Auto-Format screen,
and then select “Templates” using the or keys.
Press the key.
The last template used is displayed.
Select a template using the or keys.
Press the key.
The Style screen is displayed.
Select an attribute using the or keys, and then
set a value for that attribute using the or keys.
Using Auto-Format Layouts
• Symbols and accented characters can also be used in auto-format layouts.
• Bar codes can be used in the Asset Tag and Bin Box templates.
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EDITING
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LABEL
Using Auto-Format Layouts
Press the key.
The Bar Code Setup screen is displayed.
Select an attribute using the or keys, and then
set a value for that attribute using the or keys.
Press the key.
The template text entry screen is displayed.
Enter the text and then press the key.
Repeat this for each text field.
After all text fields are entered, the print menu is
displayed when the key is pressed.
Select "Print" using the or keys and then press the key to print the label.
Preview and print options for templates
• When the print menu is displayed, press the key to preview the label layout.
• To print the label directly from the Preview screen, press the key.
• To print multiple copies, sequentially numbered copies, or a mirror image of the label,
with the print menu displayed hold down the key and press the key to display
the Print Options menu.
6
The "C-Digit" attribute is only available for the
CODE39, I-2/5 and CODABAR protocols.
7
Caps mode can be used when entering text.
8
• Select "Edit" to change the text data or style settings.
• Select "Quit" to exit the Auto-Format function.
9
10
• Press the key to return to the previous step.
• On the Style and Bar Code Setup screens, press the key to change the selected
attribute to the default value.
• Refer to the Templates table for a list of available templates.
• If the width of the current tape cassette does not match the set width for the selected layout,
an error message is displayed when you try to print or preview the label. Press the key or
any other key to clear the error message, and insert a tape cassette of the correct width.
• If the number of characters entered exceeds the limit, an error message is displayed when the
key is pressed. Press the key or any other key to clear the error message, and edit the
text using fewer characters.
• When using the Auto-Format function the label is cut with a margin on the left and right ends
regardless of the current Tape Cutting Option setting (refer to page 47).
Page: 43
EDITING A LABEL
38 Using Auto-Format Layouts
Templates
Attribute Value Details
Template Name
Binder Spine
(3/4" x 10.0" [18 mm x 254 mm])
File Tab
(1/2" x 3.5" [12 mm x 89 mm])
Hanging Folder
(1/2" x 1.7" [12 mm x 45 mm])
Asset Tag
(3/4" x 2.7" [18 mm x 70 mm])
Bin Box
(3/4" x 3.0" [18 mm x 76 mm])
Equipment Label
(3/4" x 2.2" [18 mm x 58 mm])
Faceplate (VRT)
(1/2" x 2.7" [12 mm x 70 mm])
Cable Wrap
(3/4" x 1.5" [18 mm x 39 mm])
Name Badge 1
(3/4" x 2.2" [18 mm x 58 mm])
Name Badge 2
(1/2" x 2.7" [12 mm x 70 mm])
Page: 44
1
2
3
4
5
6
7
8
9
39
EDITING
A
LABEL
Using Auto-Format Layouts
Using Block Layouts
Press the key to display the Auto-Format screen,
and then select “Block Layouts” using the or
keys.
Press the key to display the Tape Width screen,
and then select a tape width using the or keys.
Press the key.
When the tape width has not changed, the last block
layout selected is displayed. When the tape width has
changed, the default layout for the new tape width is
displayed.
Select a block layout using the or keys.
Press the key.
The Style screen is displayed.
Select an attribute using the or keys, and then
set a value for that attribute using the or keys.
Press the key.
The block layout text entry screen is displayed.
Enter text and then press the key.
Repeat for each text field.
After all text fields are completed, press the key
to display the print menu.
1
2
3
4
5
Press the key to set the selected attribute to
the default value.
6
Caps mode can be used when entering text.
7
8
Page: 45
EDITING A LABEL
40 Using Auto-Format Layouts
Select Print using the or keys and then press the key to print the label.
Preview and print options in block layouts
• When the print menu is displayed, press the key to preview the label layout.
• To print the label directly from the Preview screen, press the key.
• To print multiple copies, sequentially numbered copies, or a mirror image of the label,
with the print menu displayed hold down the key and press the key to display
the Print Options menu.
• Select "Edit" to change the text data or style settings.
• Select "Change Layout" to use a different layout.
• Select "Quit" to exit the Auto-Format function.
9
• Press the key to return to the previous step.
• Refer to the Block Layouts table for a list of available block layouts.
• The “Clear All Text?” message is displayed when the key is pressed while entering text.
Press the key to delete all text, or press the key to not delete the text.
• If the width of the current tape cassette does not match the set width for the selected layout,
an error message is displayed when you try to print or preview the label. Press the key or
any other key to clear the error message, and insert a tape cassette of the correct width.
• If the number of characters entered exceeds the limit, an error message is displayed when the
key is pressed. Press the key or any other key to clear the error message, and edit the
text using fewer characters.
• When using the Auto-Format function the label is cut with a margin on the left and right ends
regardless of the current Tape Cutting Option setting (refer to page 47).
Page: 46
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2
3
4
5
6
7
8
9
41
EDITING
A
LABEL
Using Auto-Format Layouts
Block Layouts
Attribute Value Details
Block layout
(3/4" [18 mm]
tape)
2 Line A
2 Line B
3 Line
1+2 Line A
1+2 Line B
1+3 Line
1+4 Line
1+5 Line
Block layout
(1/2" [12 mm]
tape)
2 Line A
2 Line B
3 Line
1+2 Line
Page: 47
EDITING A LABEL
42 Using Auto-Format Layouts
Block layout
(3/8" [9 mm]
tape)
2 Line A
2 Line B
1+2 Line
Block layout
(1/4" [6 mm]
tape)
1+2 Line
Attribute Value Details
Page: 48
43
Label Preview
1
2
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5
6
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8
9
LABEL
PRINTING
LABEL PRINTING
Using the Preview function you can check the layout of the label before printing it onto
the label.
Press the key.
An image of the label is displayed on the screen.
The length of the label is shown in the lower-right
corner of the screen.
Press the or keys to scroll the preview to the left
or right.
Press the or keys to change the magnification of the preview.
After entering the text and formatting the label, you are ready to print your label. In
addition to printing a single copy of a label, your P-touch has several printing features
that allow you to print multiple copies of a label, sequentially numbered labels and
mirror-printed labels.
Printing a Single Copy
Make sure that the appropriate tape cassette is inserted and ready for printing.
Label Preview
1
• Press the key to return to the text entry screen.
• To scroll the preview to the left or right end, hold down the key and press the or
keys.
• To print the label directly from the preview screen, press the key or open the Print menu
and select a print option. Refer to "Printing a Label" below for details.
• The print preview is a generated image of the label, and may differ from the actual label when
printed.
Printing a Label
• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon
to be discharged with the tape.
• Do not block the tape exit slot during printing or when feeding tape. Doing so will cause the
tape to jam.
• Be sure to check that there is enough tape remaining when printing several labels
continuously. If tape is running low, set fewer copies or print labels one at a time.
• Striped tape indicates the end of the tape cassette. If this appears during printing, press the
key to turn the P-touch off. Continuing printing may cause damage.
1
Page: 49
LABEL PRINTING
44 Printing a Label
Press the key.
The message shown on the right is displayed while
the label is being printed.
Printing Multiple Copies
Using this function you can print up to 99 copies of the same label.
Make sure that the appropriate tape cassette is inserted and ready for printing.
Hold down the key and press the key to
display the print options screen, and then select
“Copies” using the or keys.
Press the key to display the Copies screen, and
then select the number of copies to be printed using
the or keys, or type the number using the
number keys.
Press the key.
The message shown on the right is displayed while
the labels are being printed.
2
To stop printing, press the key to turn off the P-touch.
• When the battery is low the message “Recharge Battery!” appears after printing. Recharge the
battery before continuing printing, or connect the AC adapter directly to the P-touch to
continue printing.
• Thereare several othermessages that mayappear whenyou press the key. Refer to “Error
Messages” on page 58 and check the meaning of any messages that appear.
1
2
Hold down the or keys to change the number of
copies in increments of 5.
3
4
• Press the key to return to the previous step.
• Unless set otherwise, the tape is automatically cut after each copy is printed. Refer to “Tape
Cutting Options” on page 47 to change this setting.
• The figures shown on the screen during printing indicate the “count / number of copies set”.
• Pressing the key when setting the number of copies resets the value to 1, the
default.
Page: 50
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6
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45
LABEL
PRINTING
Printing a Label
Auto-numbering Labels
Using the numbering function you can create a set of sequentially numbered labels
from a single label format.
Make sure that the appropriate tape cassette is inserted and ready for printing.
Hold down the key and press the key to
display the print options screen, and then select
“Number” using the or keys.
Press the key.
The numbering start point screen is displayed.
Move the cursor to the first character to be
incremented in the numbering sequence and press
the key.
The numbering end point screen is displayed.
Move the cursor to the last character to be
incremented in the numbering sequence and press
the key.
The number of labels to be printed is displayed.
Select the number of labels to be printed using the
or keys, or type the number using the number
keys.
Press the key.
The labels are printed.
As each label is printed the number of copies printed
is shown.
1
2
Toapplyauto-numberingtoabarcode,selectthebarcode
here. After selecting the bar code you will be prompted to
enter the number of labels to be printed (step 6).
3
4
5
Hold down the or keys to change the number of
labels in increments of 5.
6
7

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