Brother FAX-T96 manual

Page: 0

FAX-T94
FAX-T96
USER’S GUIDE

Page: 1

i
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE
ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE
CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a
country other than where it was originally purchased, and does not
offer any warranty in the event that this product is used on public
telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.

Page: 3

iii
Safety precautions
To use the fax machine safely
Save these instructions for later reference.
WARNING
There are high voltage
electrodes inside the fax
machine. Before you clean the
fax machine or clear a paper
jam, make sure you have
unplugged the power cord from
the power outlet.
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
Be careful not to cut yourself
on the sharp edges of the
metal part shown in the
illustration.
After you have just used the
machine, some internal parts
are extremely HOT! Please be
careful.
Sharp Edge

Page: 4

iv
WARNING
■ Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never
install a telephone wall socket in a wet location.
■ Install equipment with a power cord near a socket-outlet that is
easily accessible.
■ Do not use a telephone in the vicinity of a gas leak to report a
leak.
Caution
■ Lightning and power surges can damage this product! We
recommend that you use a quality surge protection device on the
AC power line and on the telephone line, or unplug the lines
during a lightning storm.
■ Do not use this product near appliances that use water, in a wet
basement or near a swimming pool.
■ Avoid using a telephone other than a cordless type during an
electrical storm. There may be a remote risk of electric shock
from lightning.

Page: 5

v
Choosing a location
Place the fax machine on a flat, stable surface that is free of vibration
and shocks, such as a desk. Put the fax machine near a telephone
socket and a standard, grounded power outlet. Choose a location
where the temperature remains between 10° and 35°C.
Caution
■ Avoid placing the fax machine in a high-traffic area.
■ Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.
■ Do not expose the fax machine to direct sunlight, excessive heat,
moisture, or dust.
■ Do not connect the fax machine to electrical outlets controlled by
wall switches or automatic timers.
■ Disruption of power can wipe out information in the fax machine’s
memory.
■ Do not connect the fax machine to electrical outlets on the same
circuit as large appliances or other equipment that might disrupt
the power supply.
■ Avoid interference sources, such as speakers or the base units
of cordless phones.
NO !
NO !
NO !

Page: 6

vi
Quick Reference Guide
Sending faxes
Automatic transmission
1 Insert the document face
down in the ADF (up to 10
pages).
2 Enter the fax number you
want to call.
3 Press Fax Start.
Storing numbers
Storing One-Touch Dial
numbers
1 Press Menu/Set, 6, 1.
2 Press a One-Touch key
where you want to store a
number.
3 Enter a number (up to 20
digits), and then press
Menu/Set.
4 Enter a name (up to 15
characters) or leave it blank,
and then press Menu/Set.
5 Press or to select the
type of number and press
Menu/Set.
6 Press Stop/Exit.
Storing Speed-Dial numbers
1 Press Menu/Set, 6, 2.
2 Enter a two-digit Speed-Dial
number (00-99).
3 Press Menu/Set.
4 Enter a number (up to 20
digits), and then press
Menu/Set.
5 Enter a name (up to 15
characters) or leave it blank,
and then press Menu/Set.
6 Press or to select the
type of number and press
Menu/Set.
7 Press Stop/Exit.

Page: 7

vii
Dialling operations
One-Touch Dialling
1 Insert the document face
down in the ADF.
2 Press the One-Touch key
where you want to call.
3 Press Fax Start.
Speed-Dialling
1 Insert the document face
down in the ADF.
2 Press Search/Mute, then
press # and the two-digit
Speed-Dial number.
3 Press Fax Start.
Search
1 Insert the document face
down in the ADF.
2 Press Search/Mute and
use the dial pad to enter the
first letter of the name you
are looking for.
3 Press or to search
the memory.
4 Press Fax Start, when the
LCD shows the name you
want to call.
Making copies
Making a single copy
1 Insert the document face
down in the ADF.
2 Press Copy/Reports
twice.
Sorting multiple copies
1 Insert the document face
down in the ADF.
2 Press Copy/Reports.
3 Enter the number of copies
you want (up to 99).
4 Press Menu/Set.
5 Press or to select
SORT, and then press
Copy/Reports.

Page: 8

viii
Table of Contents
1 Introduction .......................................................................... 1-1
Using this Guide ............................................................... 1-1
Finding information..................................................... 1-1
Symbols used in this Guide........................................1-1
Part names and functions........................................... 1-2
FAX-T94 control panel overview ..................................... 1-4
FAX-T96 control panel overview ...................................... 1-6
About fax machines.......................................................... 1-8
Fax tones and handshake .......................................... 1-8
ECM (Error Correction Mode)..................................... 1-9
Connections.................................................................... 1-10
Connecting an external telephone............................ 1-10
Connecting an external telephone answering
device (TAD) ........................................................ 1-11
Sequence ............................................................. 1-11
Connections .........................................................1-12
Recording outgoing message (OGM) on
an external TAD ............................................... 1-13
Using extension telephones (For U.K. only)......... 1-14
Multi-Line Connections (PABX)................................ 1-16
If you are Installing the Fax machine to Work
with a PABX ..................................................... 1-16
Custom features on your phone line......................... 1-16
2 Paper .....................................................................................2-1
About paper...................................................................... 2-1
Handling and using plain paper.................................. 2-1
Paper specifications for the paper tray................... 2-1
How to load paper ......................................................2-2
To load paper ......................................................... 2-2
3 On-Screen Programming .................................................... 3-1
User-friendly programming ...............................................3-1
Menu table..................................................................3-1
Memory Storage......................................................... 3-1
Navigation keys ................................................................ 3-2
4 Initial Setup .......................................................................... 4-1
Getting started ..................................................................4-1
Setting Tone or Pulse dialling mode........................... 4-1
Setting the Date and Time.......................................... 4-1

Page: 9

ix
Setting the Station ID..................................................4-2
Entering text ...........................................................4-3
Inserting spaces .....................................................4-4
Making corrections .................................................4-4
Repeating letters ....................................................4-4
Special characters and symbols ............................4-4
Setting the Beeper Volume.........................................4-5
Setting the Speaker Volume.......................................4-5
Setting the Ring Volume.............................................4-5
PABX and TRANSFER...............................................4-6
Setting PABX..........................................................4-6
Setting the Clock Change...........................................4-7
Melody Settings (Only for FAX-T96).................................4-8
Setting the Ring Pattern..............................................4-8
Setting the Music on Hold...........................................4-8
5 Setup Receive ......................................................................5-1
Basic receiving operations................................................5-1
Choosing the Receive Mode.......................................5-1
To select or change your Answer Mode.................5-3
Setting the Ring Delay ...............................................5-4
Setting the F/T Ring Time (FAX/TEL mode only) .......5-5
Recording the Fax/Tel Outgoing Announcement
(F/T MESSAGE) (FAX-T96 only)............................5-6
Fax Detect ..................................................................5-7
Printing a reduced incoming fax .................................5-8
Reception into memory...............................................5-9
Receiving a fax at the end of a conversation..............5-9
Advanced receiving operations.......................................5-10
Operation from extension telephones.......................5-10
For FAX/TEL mode only ...........................................5-10
Remote Call Transfer................................................5-11
To transfer a telephone call to the fax machine ....5-11
Changing Remote Codes .........................................5-12
To change Remote Codes....................................5-12
Printing a fax from the memory
(For FAX-T94 only)...............................................5-12
Polling.......................................................................5-13
Secure Polling ......................................................5-13
Setting up Polling Receive....................................5-13
Setup for Polling Receive with Secure Code........5-14
Setup Delayed Polling Receive ............................5-14
Sequential Polling.....................................................5-15
Telephone Services........................................................5-16

Page: 10

x
Caller ID (Caller IDentification) (U.K. only)............... 5-16
Advantages of Caller ID............................................ 5-16
For Business ........................................................ 5-16
At Home ............................................................... 5-16
Set the Caller ID to ON.............................................5-17
How Does the Caller ID Work?.................................5-17
The Caller ID Appears on the Display
When Your Telephone Rings ........................... 5-17
The Caller ID is Stored in Your Machine’s
Memory ............................................................ 5-18
Selecting a Caller ID from the Memory for
Call Reply............................................................. 5-19
To Activate Certain Network Services
When Using Call Reply .................................... 5-20
Call Reply to DDI numbers via Caller ID ..............5-21
Clearing the Caller ID Stored in Memory
(For FAX-T96 only)........................................... 5-21
Printing Caller ID List............................................ 5-21
BT Call Sign (For U.K. Only) .................................... 5-22
To enable the machine to work with BT Call Sign
(Only with your external phone) ....................... 5-22
6 Setup Send ........................................................................... 6-1
How to dial........................................................................ 6-1
Manual dialling............................................................ 6-1
One-Touch dialling ..................................................... 6-1
Speed-dialling.............................................................6-1
Search ........................................................................ 6-2
How to fax.........................................................................6-3
Automatic transmission .............................................. 6-3
Manual transmission................................................... 6-4
Sending a fax at the end of a conversation ................6-4
Basic sending operations ................................................. 6-5
Sending faxes using multiple settings ........................ 6-5
Contrast...................................................................... 6-5
Fax resolution.............................................................6-6
Multiple Resolution Transmission............................... 6-6
Manual and automatic fax redial.................................6-7
Cancelling a job while scanning, dialling and
sending the document ............................................ 6-7
Cancelling a scheduled job......................................... 6-8
Advanced sending operations .......................................... 6-9
Electronic Cover Page................................................ 6-9
Cover Page for Next Fax Only ............................. 6-10

Page: 11

xi
Always send Cover Page .....................................6-11
Using a printed Cover Page .................................6-12
Composing your own comments ..........................6-12
Overseas Mode ........................................................6-13
Call Reservation .......................................................6-13
Print Sample Call Back Message .........................6-14
Delayed Fax..............................................................6-15
Setting up Polled Transmission (Standard) ..............6-16
Setup for Polling Transmit with Secure Code...........6-17
Secure Polling...........................................................6-18
Memory Transmission ..............................................6-18
Out of memory message ..........................................6-19
Broadcasting.............................................................6-19
Interrupting Delayed Fax and Polled Transmit jobs ...6-20
TX Lock System........................................................6-20
Using TX Lock System .............................................6-21
Setting Up the TX Lock System for
the First Time....................................................6-21
Changing the TX Lock System Password ............6-22
Switching TX Lock System ON.............................6-22
Switching OFF TX Lock System...........................6-23
7 Quick-Dial numbers and dialling options ..........................7-1
Storing numbers for easy dialling .....................................7-1
Storing One-Touch Dial numbers ...............................7-1
Storing Speed-Dial numbers.......................................7-3
Changing One-Touch and Speed-Dial numbers.........7-4
Setting up Groups for Broadcasting............................7-5
Dialling options .................................................................7-6
Manual dialling............................................................7-6
On Hook Dialling.........................................................7-6
One-Touch Dialling.....................................................7-7
Speed-Dialling ............................................................7-7
Search ........................................................................7-8
Pause .........................................................................7-8
Mute............................................................................7-8
Answering Calls with the Speakerphone
(Only for FAX-T96) .................................................7-9
Redial (Telephone) .....................................................7-9
Redial (Fax) ................................................................7-9
Tone or Pulse ...........................................................7-10

Page: 12

xii
8 Remote Fax Options (Only for FAX-T94) ........................... 8-1
Programming a Fax Forwarding number.................... 8-1
Setting Fax Storage.......................................................... 8-2
Backup Print ............................................................... 8-2
Setting your remote access code ..................................... 8-3
Remote Retrieval.............................................................. 8-4
Using your remote access code .................................8-4
Remote commands .................................................... 8-5
Retrieving fax messages ............................................ 8-6
Changing your Fax Forwarding number.....................8-6
9 Message Manager (Only for FAX-T96) ............................... 9-1
Message Manager Mode.................................................. 9-1
Setting Up Message Manager.................................... 9-1
Flexible Memory Settings (Message Store) ............... 9-2
Setting the Message Store..................................... 9-3
Recording the Message Manager’s Outgoing
Message (TAD MESSAGE) .................................. 9-4
Listening to the Outgoing Message (OGM)............ 9-4
Erasing the Outgoing Message (OGM).................. 9-5
Activating Message Manager Mode ........................... 9-5
Message Indicator ......................................................9-6
What Happens When the Memory Is Full............... 9-6
Playing Voice Messages ............................................ 9-7
Printing a Fax Message.............................................. 9-8
Backup Printing Option...............................................9-8
Erasing Messages......................................................9-9
To erase voice messages individually.................... 9-9
To erase messages all at once .............................. 9-9
Setting the Maximum Time for Incoming Messages.... 9-10
Setting the Toll Saver ............................................... 9-10
ICM Recording Monitor ............................................ 9-11
Recording a Conversation........................................ 9-11
Fax Forwarding/Paging ................................................. 9-12
Programming a Fax Forwarding Number ................. 9-12
Recording the Paging Outgoing Message (OGM).... 9-13
Programming the Paging Number............................ 9-13
Remote Retrieval............................................................ 9-14
Using the Remote Access Code...............................9-14
Changing the Remote Access Code ........................ 9-15
Remote Control Commands..................................... 9-16
Retrieving the Memory Status List............................ 9-18
Retrieving Fax Messages......................................... 9-18
Changing the Fax Forwarding Number .................... 9-19

Page: 13

xiii
10 Printing reports ..................................................................10-1
FAX settings and activity ................................................10-1
Customizing the Transmission Verification (Xmit)
Report...................................................................10-1
Setting the Journal Period ........................................10-2
Printing reports .........................................................10-3
To print a report ........................................................10-3
11 Making copies ....................................................................11-1
Using the fax machine as a copier..................................11-1
Copy operations .............................................................11-1
Making a single copy ................................................11-2
Copy options: Single or Multiple copies, Sort/Stack,
Reduce/Enlarge....................................................11-2
12 Important information ........................................................12-1
Important Safety Instructions..........................................12-1
Trademarks.....................................................................12-4
13 Troubleshooting and routine maintenance .....................13-1
Troubleshooting .............................................................13-1
Error messages ........................................................13-1
Printer Jam or Paper Jam.........................................13-3
Document Jam .....................................................13-3
Paper Jam ............................................................13-4
If you are having difficulty with the fax machine .......13-6
How to improve print quality ...........................................13-8
Cleaning the print head ........................................13-8
Routine maintenance....................................................13-10
Changing the ribbon ...............................................13-10
Cleaning the scanner..............................................13-14
Packing and shipping the machine...............................13-15
G Glossary ............................................................................... G-1
S Specifications ...................................................................... S-1
General............................................................................ S-1
Copy ................................................................................ S-1
Fax .................................................................................. S-2
14 Index .......................................................................................I-1
15 Accessory List .................................................................... A-1

Page: 14

INTRODUCTION 1 - 1
1
Using this Guide
Thank you for buying a Brother fax machine. This fax machine is
simple to use, with LCD screen instructions to guide you through
programming it. You can make the most of the fax machine by taking
a few minutes to read this Guide.
Finding information
All the chapter headings and subheadings are listed in the Table of
Contents. You will be able to find information about a specific feature
or operation by checking the Index at the back of this Guide.
Symbols used in this Guide
Throughout this Guide you’ll see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we used special fonts and added
some of the messages that will appear in the LCD.
Introduction
Bold Bold typeface identifies specific keys on the fax
machine control panel.
Italics Italicized typeface emphasizes an important
point or refers you to a related topic.
Courier New Courier New typeface identifies the messages on
the LCD of the fax machine.
Warnings inform you what to do to avoid possible personal
injury.
Cautions specify procedures you must follow or avoid to
prevent possible damage to the machine.
Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.
Improper Setup alerts you to devices and operations that are not
compatible with the fax machine.

Page: 15

1 - 2 INTRODUCTION
Part names and functions
■ Front view
No. Name Description
1 Telephone Handset You can call someone by using this.
2 Handset Curled Cord To connect the machine and the telephone
handset.
3 Paper Wire Extension Supports the recording paper.
4 Paper Tray Load recording paper here.
5 Paper Guides Press and slide it to fit the document width.
6 Control Panel Use the keys and display to control the fax
machine.
7 Cover Open Lever To open top cover, lift this lever.
6 Control Panel
1 Telephone Handset
2 Handset Curled Cord
3 Paper Wire
Extension
4 Paper Tray
5 Paper Guides
7 Cover Open
Lever

Page: 16

INTRODUCTION 1 - 3
■ Rear view
No. Name Description
8 Telephone Line socket Plug in the modular plug on the telephone line
here.
9 External Telephone Line
socket
(Not for the U.K.)
Plug in the modular plug on the external
telephone line here.
8 Telephone
Line socket
9 External Telephone
Line socket (Not for the U.K.)

Page: 17

1 - 4 INTRODUCTION
FAX-T94 control panel overview
4 5 6 10
8 9
12
11
13
2
3
7
1
1 LCD (Liquid Crystal Display)
Displays messages to help you set
up and operate your machine.
2 Tel
Use to shuttle the line between
handset and monitor speaker.
3 Dial Pad
Dials phone and fax numbers and
can be used as a keyboard for
entering information into your
machine.
# key lets you switch the dialling
type during a telephone call from
"PULSE" to "TONE".
4 Redial/Pause
Re-dials the last number called.
Also inserts a pause in autodial
numbers.
5 Search/Mute
Lets you dial stored phone numbers
by pressing # and a two-digit
number. Also lets you look up
numbers stored in the dialling
memory. Also, lets you put calls on
hold.
6 R
Use this key to gain access to an
outside line and/or to recall the
operator or transfer a call to another
extension when it is connected to a
PABX.
7 Receive Mode
Use to select how your machine will
handle incoming calls.
8 Resolution
Sets the resolution when you send a
fax or make a copy.
9 Stop/Exit
Stops a fax, cancels an operation or
exits from Menu mode.

Page: 18

INTRODUCTION 1 - 5
: Fax Start
Starts an operation, such as
sending a fax.
A Copy/Reports
With a document in the ADF: Makes
a copy.
Without a document in the ADF:
Lets you access the Reports menu
so you can select a report to print:
HELP LIST, QUICK-DIAL,
FAX JOURNAL, XMIT VERIFY,
TEL.INDEX, USER SETTINGS and
MEMORY STATUS List.
B One-Touch Dial Keys
These four keys give you instant
access to previously stored phone
numbers.
C Navigation Keys:
Menu/Set
Lets you access the menu and
programming mode and stores your
settings in your machine.
or
Press to scroll forward or backward
to set a menu selection.
You can also use these keys to do
an alphabetical search for the
names of stored numbers.
or
Press to scroll through the menus
and options.
—OR—
You can press these keys to adjust
ring or speaker volume.

Page: 19

1 - 6 INTRODUCTION
FAX-T96 control panel overview
4 5 6 10
8 9
12
11
13
14
2
3
7
1
15
16
17
1 LCD (Liquid Crystal Display)
Displays messages to help you set
up and operate your machine.
2 Speaker Phone
Lets you speak to the person at the
other end and dial telephone and
fax numbers without lifting the
handset.
3 Dial Pad
Dials phone and fax numbers and
can be used as a keyboard for
entering information into your
machine.
# key lets you switch the dialling
type during a telephone call from
"PULSE" to "TONE".
4 Redial/Pause
Re-dials the last number called.
Also inserts a pause in autodial
numbers.
5 Search/Mute
Lets you dial stored phone numbers
by pressing # and a two-digit
number. Also lets you look up
numbers stored in the dialling
memory. Also, lets you put calls on
hold.
6 R
Use this key to gain access to an
outside line and/or to recall the
operator or transfer a call to another
extension when it is connected to a
PABX.
7 Receive Mode
Use to select how your machine will
handle incoming calls.
8 Resolution
Sets the resolution when you send a
fax or make a copy.
9 Stop/Exit
Stops a fax, cancels an operation or
exits from Menu mode.

Page: 20

INTRODUCTION 1 - 7
: Fax Start
Starts an operation, such as
sending a fax.
A Copy/Reports
With a document in the ADF: Makes
a copy.
Without a document in the ADF:
Lets you access the Reports menu
so you can select a report to print:
HELP LIST, QUICK-DIAL,
FAX JOURNAL, XMIT VERIFY,
TEL.INDEX, USER SETTINGS and
MEMORY STATUS List.
B One-Touch Dial Keys
These four keys give you instant
access to previously stored phone
numbers.
C Erase
Lets you delete voice messages,
fax messages or all messages.
D Play/Record
Lets you listen to voice messages
and print fax messages stored in
memory. This also lets you record
telephone calls.
E MIC (Microphone)
Picks up your voice when you speak
to another party using Speaker
Phone.
F Digital TAD
Lets you activate Message
Manager. Also, notifies you that you
have voice or fax messages in the
memory.
G Navigation Keys:
Menu/Set
Lets you access the menu and
programming mode and stores your
settings in your machine.
or
Press to scroll forward or backward
to set a menu selection.
You can also use these keys to do
an alphabetical search for the
names of stored numbers.
or
Press to scroll through the menus
and options.
—OR—
You can press these keys to adjust
ring or speaker volume.

Page: 21

1 - 8 INTRODUCTION
About fax machines
Fax tones and handshake
When someone is sending a fax, the fax machine sends fax calling
tones (CNG tones). These are quiet, intermittent beeps every
4-seconds. You’ll hear them after you dial and press Fax Start and
they will continue for about 60 seconds after dialling. During that
time, the sending machine must begin the “handshake” with the
receiving machine.
Each time you use automatic procedures to send a fax, you are
sending CNG tones over the phone line. You’ll soon learn to listen for
these quiet beeps each time you answer a phone on your fax line, so
you will know if you are receiving a fax message.
The receiving fax responds with fax receiving tones, which are loud,
chirping sounds. A receiving fax chirps for about 40 seconds over the
phone line, and the LCD shows RECEIVE.
If the fax machine is set to the FAX ONLY mode, it will answer every
call automatically with fax receiving tones. If the other person hangs
up, the fax machine will continue to send the “chirps” for about 40
seconds, and the LCD continues to show RECEIVE. To cancel the
receiving, press Stop/Exit.
The fax ‘handshake’ is the time in which the sending machine’s CNG
tones and the receiving machines “chirps” overlap. This must be for
at least 2 to 4 seconds, so the fax machines can understand how
each is sending and receiving the fax. The handshake cannot begin
until the call is answered, and the CNG tones only last for about 60
seconds after the number is dialled. So it is important for the
receiving machine to answer the call in as few rings as possible.
When you have an external Telephone Answering Device (TAD)
on your fax line, your TAD will decide the number of rings before
the call is answered.
Pay special attention to the directions for connecting a TAD in
this chapter. (See Connecting an external telephone answering
device (TAD) on page 1-11.)

Page: 22

INTRODUCTION 1 - 9
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the fax machine to
check a fax transmission while it is in progress. ECM transmissions
are only possible between machines that both have this feature. If
they do, you may send and receive fax messages that are
continuously being checked by the machine.
The fax machine must have enough memory for this feature to work.

Page: 23

1 - 10 INTRODUCTION
Connections
Connecting an external telephone
You can connect a separate telephone to your machine, as shown
below.
.
Whenever this external phone (or TAD) is in use, the screen displays
EXT. TEL IN USE, and, if the fax handset is lifted, an alarm sounds.
To disconnect the call on the external phone and switch to the fax,
lift the handset and press Tel (for FAX-T94 only) or
Speaker Phone (for FAX-T96 only).
Extension
Telephone
External
Telephone

Page: 24

INTRODUCTION 1 - 11
Connecting an external telephone answering
device (TAD)
Sequence
You may choose to connect an answering device. However, when
you have an external TAD on the same telephone line as the
machine, the TAD answers all calls and the machine “listens” for fax
calling (CNG) tones. If it hears them, the machine takes over the call
and receives the fax. If it doesn’t hear CNG tones, the machine lets
the TAD continue playing your outgoing message so your caller can
leave you a voice message.
The TAD must answer within four rings (the recommended setting is
two rings). The machine cannot hear CNG tones until the TAD has
answered the call, and with four rings there are only 8 to 10 seconds
of CNG tones left for the fax “handshake”. Make sure you carefully
follow the instructions in this guide for recording your outgoing
message. We do not recommend using the toll saver feature on your
external answering machine if it exceeds five rings.
If you do not receive all your faxes, reduce the Ring Delay
setting on your external TAD.

Page: 25

1 - 12 INTRODUCTION
Connections
The external TAD must be connected as shown above.
1 Set your external TAD to one or two rings. (The machine’s Ring
Delay setting does not apply.)
2 Record the outgoing message on your external TAD.
3 Set the TAD to answer calls.
4 Set the Receive Mode to TAD:ANSWER MACH. (For FAX-T94
only). On FAX-T96, set the Receive Mode to TAD:MSG MGR.
(See Choosing the Receive Mode on page 5-1.)
Do not connect a TAD elsewhere on the same phone line
(unless you have the Distinctive Ring service).
TAD
TAD

Page: 26

INTRODUCTION 1 - 13
Recording outgoing message (OGM) on an external TAD
Timing is important in recording this message. The message sets up
the ways to handle both manual and automatic fax reception.
1 Record 5 seconds of silence at the beginning of your message.
(This allows the fax machine time to listen for the fax CNG tones
of automatic transmissions before they stop.)
2 Limit your message to 20 seconds.
3 End your 20-second message by giving your Fax Receive Code
for people sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing
51 and Start.”
We recommend beginning your OGM with an initial 5-second
silence because the fax machine cannot hear fax tones over a
resonant or loud voice. You may try omitting this pause, but if the
fax machine has trouble receiving, then you must re-record the
OGM to include it.

Page: 27

1 - 14 INTRODUCTION
Using extension telephones (For U.K. only)
It may be that your premises are already wired with parallel extension
telephones, or you intend to add extension telephones to your line,
in addition to your machine. While the simplest arrangement is
straightforward parallel connection, there are some reasons as to
why this arrangement will cause unsatisfactory service, the most
obvious of which is inadvertent interruption of a facsimile
transmission by someone picking up an extension telephone in order
to make an outgoing call. Additionally, fax receive may not operate
reliably in such a simple configuration.
This machine may also be set to make a delayed transmission (i.e. a
transmission at a pre-set time). This pre-set job may coincide with
someone picking up an extension handset.
Such problems can easily be eliminated however, if you arrange
modification of your extension wiring circuit, such that extension
devices are connected “downstream” of your machine, in a
master/slave configuration. In such a configuration, this machine can
always detect whether a telephone is in use, thus it will not attempt
to seize the line during that time. This is known as “telephone
off-hook detection.”
The inadvisable configuration is shown in figure 1 below, and the
recommended master/slave configuration is shown in figure 2.
This new connection configuration can be arranged by contacting
BT, Kingston upon Hull Telecommunications, your PABX maintainer
or a qualified telephone installation company as appropriate. Simply
explained, the extension telephone circuit should be terminated on a
normal modular plug (BT 431A style), which in turn should be
inserted into the modular socket of the white “T”-shaped connector
provided as part of the line cord assembly.

Page: 29

1 - 16 INTRODUCTION
Multi-Line Connections (PABX)
Most offices use a central telephone system. While it is often
relatively simple to connect the machine to a key system or a PABX
(Private Automatic Branch Exchange), we suggest that you contact
the company that installed your telephone system and ask them to
connect the Fax machine for you. It is advisable to have a separate
line for the Fax machine. You can then leave the Fax machine in FAX
ONLY mode to receive faxes any time of day or night.
If the Fax machine is to be connected to a multi-line system, ask your
installer to connect the unit to the last line on the system. This
prevents the unit from being activated each time a telephone call is
received.
If you are Installing the Fax machine to Work with a PABX
1 It is not guaranteed that the unit will operate correctly under all
circumstances with a PABX. Any cases of difficulty should be
reported first to the company that handles your PABX.
2 If all incoming calls will be answered by a switchboard operator,
it is recommended that the Receive Mode be set to MANUAL. All
incoming calls should initially be regarded as telephone calls.
Custom features on your phone line
If you have Voice Mail, Call Waiting, RingMaster, an answering
service, an alarm system or other custom feature on one phone line
it may create a problem with the operation of your fax machine. (See
Custom features on a single line. on page 13-7.)
As with all fax units, this machine must be connected to a two
wire system. If your line has more than two wires, proper
connection of the Fax machine cannot be made.

Page: 30

PAPER 2 - 1
2
About paper
Handling and using plain paper
■ Store paper in its original packaging, and keep it sealed. Keep the
paper flat and away from moisture, direct sunlight and heat.
Paper specifications for the paper tray
Paper
Size: A4
Weight: 64 to 90 g/m2
Thickness: 0.08 to 0.10 mm
Capacity: up to 30 sheets
The fax machine can only scan an image 208 mm wide,
regardless of how wide the paper is.
Do not use paper:
■ that is extremely shiny or highly textured
■ that is previously printed by a printer
■ that cannot be arranged uniformly when stacked
■ that is made with a short grain
■ that is curled, wrinkled paper, folded, ripped paper, or paper
with staples, paper clips, paste, or tape attached.
■ Such as cardboard, newspaper, or fabric.

Page: 31

2 - 2 PAPER
How to load paper
To load paper
1 Fan the stack of paper well to avoid paper jams and mis-feeds.
2 Gently insert the paper.
The side to be printed on must be face down.
Tap the stack of paper
so the edges are even.
P
r
i
n
t
S
i
d
e
Paper

Page: 32

ON-SCREEN PROGRAMMING 3 - 1
3
User-friendly programming
The fax machine is designed to be easy to use with LCD on-screen
programming using the navigation key. User-friendly programming
helps you take full advantage of all the menu selections the fax
machine has to offer.
Since your programming is done on the LCD, we have created
step-by-step on-screen instructions to help you program the fax
machine. All you need to do is follow the instructions as they guide
you through the menu selections and programming options.
Menu table
You can probably program the fax machine without the User’s Guide.
But to help you understand the menu selections and options that are
found in the fax machine programs, use the Menu table on page 3-4.
Memory Storage
If there is a power failure, you will not lose your menu settings
because they are stored permanently. Temporary settings (such as
Contrast, Overseas Mode, and so on) will be lost. You may also have
to reset the date and time.
On-Screen Programming
You can program the fax machine by pressing Menu/Set
followed by the menu numbers.
For example to set RESOLUTION to FINE:
Press Menu/Set, 3, 4 and or to select FINE.
Press Menu/Set.

Page: 33

3 - 2 ON-SCREEN PROGRAMMING
Navigation keys
You can access the menu mode by pressing Menu/Set.
When you enter the menu, the LCD scrolls.
Press 1 for Initial Setup menu
—OR—
Press 2 for Setup Receive menu
—OR—
Press 3 for Setup Send menu
—OR—
Press 4 for Cancel Job menu
—OR—
Press 5 for Interrupt menu
—OR—
Press 6 for Set Quick-Dial menu
—OR—
Press 7 for Report Setting menu
—OR—
Press 8 for Remote Fax Opt menu
(FAX-T94 only)
Press 8 for Setup TAD menu (FAX-T96 only)
—OR—
Press 9 for Setup Melody menu
(FAX-T96 only)
—OR—
Press 0 for Miscellaneous menu
*Access the menu
*Go to the next menu level
*Accept an option
*Scroll through the current
menu level
*Go back to the previous
menu level
*Go forward to the next
menu level
*Exit the menu
SELECT ↑ ↓ & SET
1.INITIAL SETUP
2.SETUP RECEIVE
3.SETUP SEND
4.CANCEL JOB
5.INTERRUPT
6.SET QUICK-DIAL
7.REPORT SETTING
8.REMOTE FAX OPT
(FAX-T94)
8.SETUP TAD
(FAX-T96)
9.SETUP MELODY
(FAX-T96)
0.MISCELLANEOUS

Page: 34

ON-SCREEN PROGRAMMING 3 - 3
You can scroll more quickly through each menu level by pressing the
arrow keys or . You can then select an option by pressing
Menu/Set when that option appears on the LCD.
Then the LCD shows the next menu level.
Press or to scroll to your next menu selection.
Press Menu/Set.
When you finish setting an option, the LCD shows ACCEPTED.
Use to scroll backward if you passed your choices or want
to save keystrokes.

Page: 35

3 - 4 ON-SCREEN PROGRAMMING
Main Menu Menu Selections Options Descriptions Page
1.INITIAL SETUP 1.TONE/PULSE TONE
PULSE
Selects the dialling mode. 4-1
2.DATE/TIME — Enter date and time for
LCD display and to print on
transmissions.
4-1
3.STATION ID — Program the name, fax
number to appear on each
transmitted page.
4-2
4.BEEPER OFF
LOW
HIGH
Adjust the volume level of
the beeps when you press
a key, an error occurs or a
document is sent or
received.
4-5
5.PBX ON
OFF
Turn on this function if the
machine is connected to
PABX (Private Automatic
Branch Exchange.)
4-6
6.CLOCK CHANGE SUMMER
WINTER
Adjusts the fax machine’s
clock by one hour for
summer/winter time.
4-7
2.SETUP RECEIVE 1.RING DELAY (For FAX-T94)
00-04
(02-04 for Ireland)
Sets the number of rings
before your machine
answers in FAX/TEL, FAX
ONLY or TAD (Message
Manager) mode.
On FAX-T96, you can set
Toll Saver feature.
5-4
(For FAX-T96)
RING DELAY
TOLL SAVER
2.F/T RING TIME 70
40
30
20
Sets the time for “FAX/TEL
pseudo-ring” in FAX/TEL
(F/T) Mode.
5-5
3.FAX DETECT ON
SEMI
OFF
Receive fax messages
without pressing the
Fax Start key.
5-7
The factory setting (option) is shown in bold.
Press the Menu numbers.
(ex. Press 1, 1 for Tone/Pulse)
—OR—
to accept
to
exit
to select to select

Page: 36

ON-SCREEN PROGRAMMING 3 - 5
Main Menu Menu Selections Options Descriptions Page
2.SETUP RECEIVE
(Continued)
4.REMOTE CODE ON
( 51, #51, 81)
OFF
Enter code to activate or
deactivate machine from a
remote location or to
transfer voice call from
cordless phone to your
machine.
5-12
5.REDUCTION AUTO
100%
93%
87%
75%
Reduces size of image. 5-8
6.MEM.RECEIVE ON
OFF
Automatically stores any
incoming faxes in its
memory if it runs out of
paper.
5-9
7.POLLING RX STANDARD
SECURE
TIMER
Sets up your machine to
poll another fax machine.
5-13
3.SETUP SEND 1.COVERPG SETUP NEXT FAX ONLY
ON
OFF
PRINT SAMPLE
Automatically sends a
programmable cover page
or prints a sample
coverpage.
6-9
2.COVERPAGE
NOTE
— Program a customized
message for fax cover
page.
6-12
3.CONTRAST AUTO
LIGHT
DARK
Change the lightness or
darkness of a fax you are
sending.
6-5
4.RESOLUTION STANDARD
FINE
S.FINE
PHOTO
Allows you to change
resolutions page by page.
6-6
5.OVERSEAS MODE ON
OFF
Special setting for
international
transmissions.
6-13
The factory setting (option) is shown in bold.
Press the Menu numbers.
(ex. Press 1, 1 for Tone/Pulse)
—OR—
to accept
to
exit
to select to select

Page: 37

3 - 6 ON-SCREEN PROGRAMMING
Main Menu Menu Selections Options Descriptions Page
3.SETUP SEND
(Continued)
6.CALL RESERVE ON
OFF
PRINT SAMPLE
You can send a fax, then
speak or print a sample call
back message.
6-13
7.DELAYED FAX — Set your machine to send
your documents later.
6-15
8.POLLED TX STANDARD
SECURE
Set up your machine with a
document to be retrieved
by another fax machine.
6-16
9.MEMORY TX NEXT FAX ONLY
ON
OFF
You can send faxes from
memory.
6-18
4.CANCEL JOB — — Cancel a delayed fax or
polling job.
6-7
5.INTERRUPT — — Send a fax now, even if
you have your machine set
to send a fax later, or if you
have it set for Polling.
6-20
6.SET
QUICK-DIAL
1.ONE-TOUCH
DIAL
— Dial numbers stored in
memory by pressing only
one key.
7-1
2.SPEED-DIAL — Dial numbers stored in
memory by pressing only
four keys.
7-3
3.SETUP GROUPS — Set up a Group number for
broadcasting.
7-5
7.REPORT
SETTING
1.XMIT REPORT ON
OFF
Initial setup for
Transmission Verification
Report and Fax Journal
period.
10-1
2.JOURNAL
PERIOD
EVERY 30 FAXES
EVERY 6 HOURS
EVERY 12 HOURS
EVERY 24 HOURS
EVERY 2 DAYS
EVERY 7 DAYS
OFF
10-2
The factory setting (option) is shown in bold.
Press the Menu numbers.
(ex. Press 1, 1 for Tone/Pulse)
—OR—
to accept
to
exit
to select to select

Page: 38

ON-SCREEN PROGRAMMING 3 - 7
Main Menu Menu Selections Options Descriptions Page
8.REMOTE FAX
OPT
(FAX-T94 Only)
1.FAX FWD ON
OFF
Set your machine to
forward faxes.
8-1
2.FAX STORAGE ON
OFF
Store incoming faxes in
memory for fax forwarding
and remote retrieval.
8-2
3.REMOTE ACCESS --- Set code for retrieving
faxes.
8-3
4.PRINT
DOCUMENT
— Print incoming faxes
stored in the memory.
5-12
8.SETUP TAD
(FAX-T96 Only)
1.MESSAGE STORE DOC:ON
DOC:OFF
VOICE:ON
VOICE:EXT
VOICE:OFF
Select if memory will store
fax, voice or both.
9-3
2.BACKUP PRINT ON
OFF
Automatically prints a copy
of faxes received into
memory.
9-8
3.OGM TAD MESSAGE
F/T MESSAGE
PAGING MSG.
Select/Record outgoing
message.
9-4
4.ICM MAX.TIME 35-60 seconds Select maximum length of
incoming messages.
9-10
5.ICM
REC.MONITR
ON
OFF
Select ON or OFF for voice
messages as they come
in.
9-11
6.FAX
FWD/PAGING
OFF
FAX FORWARD
PAGING
Set fax machine to forward
fax/message—OR—to call
your pager.
9-12
7.REMOTE ACCESS --- Set code for retrieving
messages.
9-14
The factory setting (option) is shown in bold.
Press the Menu numbers.
(ex. Press 1, 1 for Tone/Pulse)
—OR—
to accept
to
exit
to select to select

Page: 39

3 - 8 ON-SCREEN PROGRAMMING
Main Menu Menu Selections Options Descriptions Page
9.SETUP MELODY
(FAX-T96 Only)
1.RING PATTERN SIGNAL
MELODY1
MELODY2
MELODY3
MELODY4
Selects ring pattern. 4-8
2.MUSIC ON HOLD OFF
MELODY1
MELODY2
MELODY3
MELODY4
Selects the music type or
sets to off the music on
hold.
4-8
0.MISCELLANEOUS 1.TX LOCK — Prohibits most functions
except receiving faxes.
6-20
2.CALLER ID
(U.K. only)
ON
OFF
DISPLAY ID
PRINT REPORT
View and dial back, or print
a list of the last 30 Caller
IDs stored in memory.
5-17
3.BT CALL SIGN
(U.K. only)
ON
OFF
Use with BT Call Sign. 5-22
The factory setting (option) is shown in bold.
Press the Menu numbers.
(ex. Press 1, 1 for Tone/Pulse)
—OR—
to accept
to
exit
to select to select

Page: 40

INITIAL SETUP 4 - 1
4
Getting started
Setting Tone or Pulse dialling mode
Your machine comes set for Tone dialling service (multi-frequency).
If you have Pulse dialling service (rotary), you need to change the
dialling mode.
1 Press Menu/Set, 1, 1.
2 Press or to select PULSE (or
TONE).
Press Menu/Set.
3 Press Stop/Exit.
Setting the Date and Time
The fax machine displays the date and time, and if you set up the Station
ID it prints on every fax you send. If there is a power failure, you may
have to reset the date and time. All other settings will not be affected.
1 Press Menu/Set, 1, 2.
2 Enter the last two digits of the year.
Press Menu/Set.
3 Enter two digits for the month.
Press Menu/Set.
(For example, enter 09 for September, or 10 for October.)
4 Enter two digits for the day.
Press Menu/Set.
(For example, enter 06.)
Initial Setup
1.TONE/PULSE
2.DATE/TIME

Page: 41

4 - 2 INITIAL SETUP
5 Enter the time in 24-Hour format.
Press Menu/Set.
(For example, enter 15:25 for 3:25 P.M.)
6 Press Stop/Exit.
The LCD now shows the date and time you set whenever the fax
machine is in Standby mode.
Setting the Station ID
You should store your name or company name and fax number to be
printed on all fax pages that you send.
It is important that you enter the fax and telephone numbers in the
internationally standardised format, i.e. in accordance with the
following strict sequence:
■ The “+” (plus) character (by pressing key)
■ Your Country Code (e.g. “44” for the United Kingdom, “41” for
Switzerland)
■ Your local area code minus any leading “0” (“9” in Spain)
■ A space
■ Your number on the local exchange, using spaces to aid
readability as appropriate.
As an example, if the machine is installed in the United Kingdom and
the same line is to be used for both fax and voice calls, and your
national telephone number is 0161 444 5555, then you must set the
fax and telephone number parts of your station ID as:
+44 161 444 5555.
1 Press Menu/Set, 1, 3.
2 Enter your fax number (up to 20
digits).
Press Menu/Set.
You must enter a fax number to continue (up to 20 digits).
If you do not enter a fax number, you cannot enter any more
information.
You cannot enter a hyphen.
3.STATION ID

Page: 42

INITIAL SETUP 4 - 3
3 Enter your telephone number (up to 20 digits).
Press Menu/Set.
(If your telephone number and fax number are the same, enter
the same number again).
4 Use the dial pad to enter your name (up to 20 characters).
Press Menu/Set.
(See Entering text below.)
5 Press Stop/Exit.
The LCD will show the date and time.
Entering text
When you are setting certain functions, such as the Station ID, you
may need to type text into the fax machine. Most number keys have
three or four letters printed below them. The keys for 0, # and do
not have printed letters because they are used for special
characters.
By pressing the appropriate number key repeatedly, you can access
the character you want.
The telephone number will appear on cover pages you send.
If the Station ID has already been programmed, the LCD will ask
you to press 1 to make a change or 2 to exit without changing.
Press Key one time two times three times four times
2 A B C 2
3 D E F 3
4 G H I 4
5 J K L 5
6 M N O 6
7 P Q R S
8 T U V 8
9 W X Y Z

Page: 43

4 - 4 INITIAL SETUP
Inserting spaces
To enter a space, press once between numbers and twice
between characters.
Making corrections
If you entered a letter incorrectly and want to change it, press to
move the cursor after the last correct letter. Then press Stop/Exit.
All the letters above and to the right of the cursor will be deleted.
Re-enter the correct characters. You can also back up and type over
incorrect letters.
Repeating letters
If you need to enter a character that is on the same key as the
previous character, press to move the cursor to the right.
Special characters and symbols
Press , # or 0, and then press or to move the cursor under
the special character or symbol you want. Then press Menu/Set to
select it.
Press for (space) ! " # $ % & ’ ( ) + , - . /
Press # for : ; < = > ? @ [ ] ^ _
Press 0 for Ä Ë Ö Ü À Ç È É 0

Page: 44

INITIAL SETUP 4 - 5
Setting the Beeper Volume
You can change the beeper volume. The default (original) setting is
LOW. When the beeper is on, the fax machine beeps every time you
press a key or make a mistake and when a fax is being sent or
received.
1 Press Menu/Set, 1, 4.
(LOW, HIGH or OFF)
2 Press or to select your option.
3 When the LCD shows the option you want.
Press Menu/Set.
4 Press Stop/Exit.
Setting the Speaker Volume
You can adjust the speaker volume. You must lift the handset, then
press Tel (for FAX-T94 only) or Speaker Phone (for FAX-T96
only) before you can adjust the volume. Press or to adjust the
volume level. The display shows the setting you are choosing. Each
key press change the volume to the next setting. To exit, press Tel
(for FAX-T94 only) or Speaker Phone (for FAX-T96 only). The new
setting will remain until you change it again.
Setting the Ring Volume
You can adjust the ring volume when your machine is idle. You can
select a ring volume level or press until the ring is off.
Press or to adjust the volume level. With each key press, your
machine rings so you can hear the current setting and the screen
displays the setting you are choosing. Each key press changes the
volume to the next setting. The new setting will remain until you
change it again.
4.BEEPER

Page: 45

4 - 6 INITIAL SETUP
PABX and TRANSFER
The machine is initially set to be connected with PSTN (Public
Switched Telephone Network) lines. However, many offices use a
central telephone system or Private Automatic Branch Exchange
(PABX). Your fax can be connected to most types of PABX. The
recall facility on the machine supports timed break recall only (TBR),
PABXs normally can work with this for gaining access to an outside
line, or for transferring a call to another extension: The feature works
when the R key is pressed.
Setting PABX
If your machine is connected to a PABX system, set PBX:ON. If not,
set OFF.
1 Press Menu/Set, 1, 5.
2 Press or to select ON (or
OFF).
3 Press Menu/Set.
4 Press Stop/Exit.
You can program an R keypress as part of a number stored in
a One-Touch or Speed-Dial location. When programming the
One-Touch or Speed-Dial number (Function menu 6-1 or 6-2)
press R first (the screen displays “!”), then enter the telephone
number. If you do this, you do not need to press R each time
before you dial using a One-Touch or Speed-Dial location. (See
One-Touch dialling on page 6-1 and Speed-dialling on page
6-1.)
However, if PABX is set to OFF, you can’t use the One-Touch
or Speed-Dial number that an R keypress is programmed into.
5.PBX

Page: 46

INITIAL SETUP 4 - 7
Setting the Clock Change
You can easily let the machine's clock gain or lose one hour by using
this feature.
1 Press Menu/Set, 1, 6.
2 Press or to select
To SUMMER TIME ? (or TO WINTER TIME ?).
3 Press Menu/Set.
4 Press 1 to change to Winter Time or Summer Time.
—OR—
Press 2 to exit without changing.
6.CLOCK CHANGE

Page: 47

4 - 8 INITIAL SETUP
Melody Settings (Only for FAX-T96)
Setting the Ring Pattern
You can select a ring pattern from signal (regular ring pattern) or 4
types of melody.
The default setting is SIGNAL.
1 Press Menu/Set, 9, 1.
2 Press or to select SIGNAL,
MELODY1, MELODY2, MELODY3 or MELODY4 and press
Menu/Set.
3 Press Stop/Exit.
Setting the Music on Hold
You can select the music on hold. You can also set the music to OFF.
1 Press Menu/Set, 9, 2.
2 Press or to select MELODY1, MELODY2, MELODY3 or
MELODY4 or OFF.
Press Menu/Set.
3 Press Stop/Exit.
Even if you select a melody for rings, F/T pseudo-ring cannot be
changed to the melody.
1.RING PATTERN

Page: 48

SETUP RECEIVE 5 - 1
5
Basic receiving operations
Choosing the Receive Mode
There are four different Receive Modes for the fax machine. You can
choose the mode that best suits your needs.
* In FAX/TEL mode you must set the Ring Delay and F/T Ring Time.
If you have extension phones on the line, keep the Ring Delay set to
4 rings.
Setup Receive
LCD How it works When to use it
FAX ONLY
(automatic receive)
The fax machine
automatically answers
every call as a fax.
For dedicated fax lines.
FAX/TEL*
(fax and telephone)
The fax machine controls
the line and
automatically answers
every call. If the call is a
fax it will receive the fax.
If the call is not a fax it will
ring(pseudo/double ring)
for you to pick up the call.
Use this mode if you expect to receive lots of fax
messages and few telephone calls. You cannot
have an answering machine on the same line, even
if it is on a separate wall socket on the same line.
You cannot use the telephone company’s Voice
Mail in this mode.
TAD:ANSWER MACH.
(with an External
Answering Machine)
(FAX-T94 only)
The external answering
device (TAD)
automatically answers
every call.
Voice messages are
stored on the external
TAD. Fax messages are
printed.
Use this mode if you have an external answering
machine on your phone line.
The TAD setting works only with an external
answering machine. Ring Delay and F/T Ring Time
do not work in this setting.
MANUAL
(manual receive)
You control the phone
line and must answer
every call yourself.
Use this mode when you are using a computer
modem on the same line or if you don’t receive
many fax messages or with Distinctive Ring.
If you hear fax tones, wait until the machine takes
over the call, then hang up. (See Fax Detect on
page 5-7.)
TAD:MSG MGR
(FAX-T96 only)
The fax machine
automatically answers
every call. The
messages are stored in
order on a first come first
served basis.
Use this mode to record voice or fax messages into
the machine’s memory. (See Message Manager on
page 9-1.)

Page: 49

5 - 2 SETUP RECEIVE
FAX-T94
FAX-T96
09/06 15:25  FAX
09/06 15:25  TAD
MNL:MANUAL
FAX:FAX ONLY
F/T:FAX/TEL
TAD:ANSWER MACH.
(Only for FAX-T94)
MNL:MANUAL
FAX:FAX ONLY
F/T:FAX/TEL
TAD:MSG MGR
(Only for FAX-T96)
Current Answer Mode
Current Answer Mode

Page: 50

SETUP RECEIVE 5 - 3
To select or change your Answer Mode
1 Press Receive Mode.
The screen displays your current selection.
The options on FAX-T94 are:
The options on FAX-T96 are:
Or, if TAD Mode is switched ON by
pressing (Digital TAD button),
it overrides your Answer Mode
Setting, so the display shows:
2 Continue to press Receive Mode until your new selection
appears. After 2 seconds, the screen returns to the date and
time display, along with your new Answer Mode setting.
If you are changing Answer Mode while in another operation,
the screen returns to the current operation display.
FAX ONLY
FAX/TEL
TAD:ANSWER MACH.
MANUAL
FAX ONLY
FAX/TEL
MANUAL
TAD:MSG MGR

Page: 51

5 - 4 SETUP RECEIVE
Setting the Ring Delay
The Ring Delay sets the number of times the fax machine rings
before it answers in FAX ONLY or FAX/TEL mode.
1 Press Menu/Set, 2, 1.
If you have a FAX-T94, go to Step 3.
2 Press or to select RING DELAY, and press Menu/Set.
3 Press or to select how many times the line rings before
the machine answers, and press Menu/Set when the screen
displays your selection.
4 Press Stop/Exit.
(FAX-T96 only)
When Toll Saver is ON, it overrides your Ring Delay setting. Toll
Saver must be off for the machine to operate using your Ring
Delay setting. (See Setting the Toll Saver on page 9-10.)