Brother FAX-T106 manual

View a manual of the Brother FAX-T106 below. All manuals on ManualsCat.com can be viewed completely free of charge. By using the 'Select a language' button, you can choose the language of the manual you want to view.

  • Brand: Brother
  • Product: Fax machine
  • Model/name: FAX-T106
  • Filetype: PDF
  • Available languages: English, German

Table of Contents

Page: 1
©1996-2004 Brother Industries, Ltd.
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: FAX-T104, FAX-T106
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain this
User’s Guide with your sales receipt as a permanent
record of your purchase, in the event of theft, fire or
warranty service.
Register your product on-line at
By registering your product with Brother, you will be
recorded as the original owner of the product.
http://www.brother.com/registration
Page: 2
i
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE
ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE
CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a
country other than where it was originally purchased, and does not
offer any warranty in the event that this product is used on public
telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.
The contents of this manual and the specifications of this product
are subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.
Page: 4
iii
Safety precautions
To use the fax machine safely
Please refer to these instructions for later reference and before
attempting any maintenance.
WARNING
WARNING
■ Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never
install a telephone socket in a wet location.
■ This product must be installed near an electrical socket that is
easily accessible. In case of emergencies, you must disconnect
the power cord from the electrical socket in order to shut off
power completely.
There are high voltage
electrodes inside the fax
machine. Before you clean the
fax machine, make sure you
have unplugged the telephone
line cord first and then the power cord from the electrical
socket.
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
After you have just used the fax
machine, some internal parts are
extremely HOT! Please be
careful.
Page: 5
iv
Choosing a location
Place the fax machine on a flat, stable surface that is free of
vibration and shocks, such as a desk. Put the fax machine near a
telephone socket and a standard, grounded electrical socket.
Choose a location where the temperature remains between
10°C-35°C.
Caution
■ Avoid placing the fax machine in a high-traffic area.
■ Do not place near heaters, air conditioners, water, chemicals,
or refrigerators.
■ Do not expose the fax machine to direct sunlight, excessive
heat, moisture, or dust.
■ Do not connect the fax machine to electrical sockets controlled
by wall switches or automatic timers.
■ Disruption of power can wipe out information in the fax
machine’s memory.
■ Do not connect the fax machine to electrical sockets on the
same circuit as large appliances or other equipment that might
disrupt the power supply.
■ Avoid interference sources, such as speakers or the base units
of cordless phones.
IMPORTANT SAFETY INSTRUCTION
When using your telephone equipment, basic safety
precautions should always be followed to reduce the risk of
fire, electric shock and injury to persons, including the
following:
1. Do not use this product near water, for example, near a
bath tub, wash bowl, kitchen sink or washing machine, in a
wet basement or near a swimming pool.
2. Avoid using this product (other than a cordless type)
during an electrical storm. There may be a remote risk of
electric shock from lightning.
3. Do not use this product to report a gas leak in the vicinity
of the leak.
4. Use only the power cord provided with the fax machine.
SAVE THESE INSTRUCTIONS
Page: 6
v
Quick Reference Guide
Sending faxes
Automatic transmission
1 Insert the document face
down in the ADF (up to 10
pages).
2 Enter the fax number you
want to call.
3 Press Fax Start.
Receiving faxes
Select Receive Mode
1 For FAX-T104, press
Receive Mode to select
FAX ONLY, FAX/TEL,
TAD:ANSWER MACH. or
MANUAL.
For FAX-T106, press
Receive Mode to select
FAX ONLY, FAX/TEL, or
MANUAL.
Press to select
TAD:MSG MGR.
If you select FAX/TEL,
make sure you set Ring
Delay and F/T Ring Time.
(See Setting the Ring
Delay on page 5-2 and
Setting the F/T Ring Time
(FAX/TEL mode only) on
page 5-3.)
Storing numbers
Storing One-Touch Dial
numbers
1 Press Menu/Set, 6, 1.
2 Press a One-Touch key
where you want to store a
number.
3 Enter a number (up to 20
digits), and then press
Menu/Set.
4 Enter a name up to 15
characters (or leave it
blank), and then press
Menu/Set.
5 Press ▲ or ▼ to select the
type of number and press
Menu/Set.
6 Press Stop/Exit.
Storing Speed-Dial numbers
1 Press Menu/Set, 6, 2.
2 Using the dial pad, enter a
two-digit Speed-Dial
location number (00-99),
and then press Menu/Set.
3 Enter a number (up to 20
digits), and then press
Menu/Set.
4 Enter a name (up to 15
characters) or leave it
blank, and then press
Menu/Set.
5 Press ▲ or ▼ to select the
type of number and press
Menu/Set.
6 Press Stop/Exit.
Dialling operations
One-Touch Dialling
1 Insert the document face
down in the ADF.
2 Press the One-Touch key
of the number you want to
call.
3 Press Fax Start.
Speed-Dialling
1 Insert the document face
down in the ADF.
2 Press Search/Mute, then
press # and the two-digit
Speed-Dial number.
3 Press Fax Start.
Page: 7
vi
Using Search
1 Insert the document face
down in the ADF.
2 Press Search/Mute and
use the dial pad to enter
the first letter of the name
you are looking for.
3 Press or to search
the memory.
4 Press Fax Start, when the
LCD shows the name you
want to call.
Making copies
Making a single copy
1 Insert the document face
down in the ADF.
2 Press Copy/Reports
twice.
Sorting multiple copies
1 Insert the document face
down in the ADF.
2 Press Copy/Reports.
3 Enter the number of
copies you want (up to
99).
4 Press Menu/Set.
5 Press ▲ or ▼ to select
SORT, and then press
Copy/Reports.
Message Manager
(FAX-T106 only)
Turning ON Message
Manager Mode
1 Record the Outgoing
Message (TAD MESSAGE).
2 Press until it lights.
Recording OGM
1 Press Menu/Set, 8, 4.
2 Press ▲ or ▼ to select
TAD MESSAGE, and then
press Menu/Set.
3 Press ▲ or ▼ to reach
RECORD MSG, and then
press Menu/Set.
4 Pick up the handset to
record a message.
5 Replace the handset.
Playing a Voice Message
1 Press Play/Record.
2 Use (RWD) to repeat
a message.
Use (FWD) to skip a
message.
3 Press Stop/Exit.
Printing a Fax Message
1 Press Play/Record.
2 After voice messages
have played, press 1.
Erasing Messages
To erase voice messages
individually
1 Press Play/Record.
2 Press Erase after the two
short beeps.
3 Press 1.
4 Press Stop/Exit.
To erase messages all at
once
1 Press Erase.
2 Press ▲ or ▼ to select
ERASE ALL VOICE?,
ERASE ALL DOC?,
ERASE ALL MSG.?, and
then press Menu/Set.
3 Press 1.
4 Press Stop/Exit.
▲
▲
Page: 8
vii
1 Introduction ...........................................................1-1
Using this Guide ............................................................. 1-1
Finding information .................................................... 1-1
Symbols used in this Guide ....................................... 1-1
Part names ................................................................ 1-2
FAX-T104 control panel overview................................... 1-3
FAX-T106 control panel overview................................... 1-5
About fax machines ........................................................ 1-7
Custom features ........................................................ 1-7
Fax tones and handshake ......................................... 1-8
ECM (Error Correction Mode).................................... 1-8
Connections.................................................................... 1-9
Connecting an external telephone............................. 1-9
Connecting an external telephone answering device
(TAD)....................................................................... 1-9
Multi-Line connections (PABX) ................................ 1-12
Custom features on your phone line........................ 1-12
2 Paper ......................................................................2-1
About paper .................................................................... 2-1
Handling and using plain paper ................................. 2-1
How to load paper...................................................... 2-2
3 On-Screen Programming......................................3-1
User-friendly programming ............................................. 3-1
Menu table................................................................. 3-1
Memory Storage ........................................................ 3-1
Navigation keys .............................................................. 3-2
4 Initial Setup ............................................................4-1
Getting started ................................................................ 4-1
Setting the Date and Time......................................... 4-1
Turning on Automatic Daylight Savings Time............ 4-1
Setting the Station ID................................................. 4-2
Setting the Beeper Volume........................................ 4-4
Setting the Speaker Volume...................................... 4-4
Setting the Ring Volume............................................ 4-5
Setting the Phone Line Set........................................ 4-5
Setting Tone or Pulse dialling mode.......................... 4-5
Melody Settings (FAX-T106 only)................................... 4-6
Setting the Ring Pattern............................................. 4-6
Setting the Music on Hold.......................................... 4-6
Table of Contents
Page: 9
viii
5 Setup Receive........................................................5-1
Basic receiving operations.............................................. 5-1
Choosing the Receive Mode...................................... 5-1
Setting the Ring Delay .............................................. 5-2
Setting the F/T Ring Time (FAX/TEL mode only) ...... 5-3
Recording the Fax/Tel Outgoing Announcement
(F/T MESSAGE) (FAX-T106 only) .......................... 5-3
Fax Detect ................................................................. 5-4
Printing a reduced incoming fax (Auto Reduction) .... 5-4
Reception into memory.............................................. 5-5
Receiving a fax at the end of a conversation............. 5-5
Advanced receiving operations....................................... 5-6
Operation from extension telephones........................ 5-6
For FAX/TEL mode only ............................................ 5-6
Remote Call Transfer................................................. 5-6
Changing the remote codes ...................................... 5-7
Printing a fax from the memory (FAX-T104 only) ...... 5-8
Polling........................................................................ 5-8
Sequential Polling...................................................... 5-9
Telephone Services ...................................................... 5-10
Caller ID (Caller IDentification) (U.K. only) .............. 5-10
Advantages of Caller ID........................................... 5-10
Set the Caller ID to ON ............................................ 5-10
How Does the Caller ID Work?................................ 5-11
Selecting a Caller ID from the Memory for
Call Reply.............................................................. 5-12
BT Call Sign (U.K. only)........................................... 5-14
6 Setup Send.............................................................6-1
How to dial...................................................................... 6-1
Manual dialling........................................................... 6-1
One-Touch dialling..................................................... 6-1
Speed-dialling............................................................ 6-1
Search ....................................................................... 6-1
Fax Redial.................................................................. 6-2
How to fax....................................................................... 6-2
Automatic transmission.............................................. 6-2
Manual transmission.................................................. 6-3
Sending a fax at the end of a conversation ............... 6-3
Basic sending operations................................................ 6-3
Sending faxes using multiple settings........................ 6-3
Contrast ..................................................................... 6-4
Fax resolution ............................................................ 6-4
Multiple Resolution Transmission.............................. 6-5
Cancelling a fax in progress ...................................... 6-5
Cancelling a scheduled job........................................ 6-5
Advanced sending operations ........................................ 6-6
Composing the electronic Cover Page ...................... 6-6
Broadcasting.............................................................. 6-8
Overseas Mode ......................................................... 6-8
Call Reservation ........................................................ 6-9
Delayed Fax............................................................. 6-10
Setting up Polled Transmit (Standard)..................... 6-11
Page: 10
ix
Setup for Polling Transmit with Secure Code.......... 6-11
Secure Polling.......................................................... 6-12
Memory Transmission ............................................. 6-12
Out of Memory message ......................................... 6-13
Interrupting Delayed Fax and
Polled Transmit jobs.............................................. 6-13
TX Lock System....................................................... 6-13
7 Quick-Dial numbers and dialling options............7-1
Storing numbers for easy dialling ................................... 7-1
Storing One-Touch Dial numbers .............................. 7-1
Storing Speed-Dial numbers...................................... 7-2
Changing One-Touch and Speed-Dial numbers........ 7-2
Setting up Groups for Broadcasting........................... 7-3
Dialling options ............................................................... 7-4
Manual dialling........................................................... 7-4
On Hook dialling ........................................................ 7-4
One-Touch dialling..................................................... 7-5
Speed-Dialling ........................................................... 7-5
Search ....................................................................... 7-6
Pause......................................................................... 7-6
Mute........................................................................... 7-6
Answering Calls with the Speaker Phone
(FAX-T106 only)...................................................... 7-6
Redial (Telephone) .................................................... 7-7
Redial (Fax) ............................................................... 7-7
Tone or Pulse ............................................................ 7-7
8 Remote Fax Options (FAX-T104 only) ....................8-1
Fax Forwarding............................................................... 8-1
Setting up Fax Forwarding......................................... 8-1
Setting Fax Storage ........................................................ 8-2
Turning off Remote Fax Options................................ 8-2
Setting your remote access code ................................... 8-2
Remote Retrieval ............................................................ 8-3
Using your remote access code ................................ 8-3
Remote commands.................................................... 8-4
Retrieving fax messages ........................................... 8-5
Changing your Fax Forwarding number .................... 8-5
9 Message Manager (FAX-T106 only) ........................9-1
Message Manager Mode................................................ 9-1
Setting Up Message Manager ................................... 9-1
Setting up voice store ................................................ 9-1
Setting Fax Forward/Fax Storage.............................. 9-2
Recording the Message Manager’s Outgoing
Message (TAD MESSAGE) ................................... 9-3
Activating Message Manager Mode .......................... 9-4
Message Indicator ..................................................... 9-4
Playing Voice Messages............................................ 9-5
Printing a Fax Message............................................. 9-5
Backup Printing Option.............................................. 9-5
Erasing Messages ..................................................... 9-6
Page: 11
x
Setting the maximum time for incoming
messages................................................................ 9-6
Setting the Toll Saver ................................................ 9-7
ICM Recording Monitor ............................................. 9-7
Recording a Conversation ......................................... 9-7
Remote Retrieval ............................................................ 9-8
Using the Remote Access Code................................ 9-8
Setting your Remote Access Code............................ 9-8
Remote commands.................................................... 9-9
Retrieving the Memory Status List........................... 9-10
Retrieving Fax Messages ........................................ 9-10
Changing the Fax Forwarding Number.................... 9-11
10 Printing reports ...................................................10-1
FAX settings and activity .............................................. 10-1
Customizing the Transmission Verification
Report ................................................................... 10-1
Setting the Journal Period ....................................... 10-1
Printing reports ........................................................ 10-2
How to print a report ................................................ 10-2
11 Making copies......................................................11-1
Using the fax machine as a copier................................ 11-1
Copy operations............................................................ 11-1
Making a single copy ............................................... 11-1
Copy options: Single or Multiple copies,
Sort/Stack, Reduce/Enlarge.................................. 11-2
12 Important information .........................................12-1
Important safety instructions......................................... 12-1
Trademarks................................................................... 12-2
Shipment of the fax machine..................................... 12-2
13 Troubleshooting and routine maintenance.......13-1
Troubleshooting............................................................ 13-1
Error messages ....................................................... 13-1
Compatibility ............................................................ 13-4
Document Jam or Paper Jam.................................. 13-4
If you are having difficulty with the fax machine ...... 13-6
Routine maintenance.................................................... 13-8
Cleaning the print head............................................ 13-8
Cleaning the scanner............................................... 13-9
Changing the ribbon ................................................ 13-9
G Glossary ................................................................G-1
S Specifications ....................................................... S-1
General...........................................................................S-1
Copy ...............................................................................S-1
Fax..................................................................................S-2
Page: 12
xi
I Index ........................................................................I-1
A Accessory List......................................................A-1
Page: 13
1 - 1 Introduction
Using this Guide
Thank you for buying a Brother fax machine. This fax machine is
simple to use, with LCD screen instructions to guide you through
programming it. You can make the most of the fax machine by
reading this Guide.
Finding information
All the chapter headings and subheadings are listed in the Table of
Contents. You will be able to find information about a specific
feature or operation by checking the Index at the back of this
Guide.
Symbols used in this Guide
Throughout this Guide you’ll see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we used special fonts and
added some of the messages that will appear in the LCD.
1 Introduction
Bold Bold typeface identifies specific keys on the fax
machine control panel.
Italics Italicized typeface emphasizes an important
point or refers you to a related topic.
Courier New Courier New typeface identifies the messages on
the LCD of the fax machine.
Warnings inform you what to do to avoid possible personal
injury.
Electrical Hazards alert you to possible electrical shock.
Cautions specify procedures you must follow or avoid to
prevent possible damage to the fax machine.
Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.
Improper Setup alerts you to devices and operations that are
not compatible with the fax machine.
Page: 14
Introduction 1 - 2
Part names
■ Front view
■ Back view
No. Name Description
1 Power Cord Use to connect the fax machine to the
electrical socket.
2 Telephone Line Cord Connect the fax machine to a telephone
wall socket.
3 Telephone Handset Use when receiving or making voice
calls.
4 Handset Curled Cord Use to connect the handset to the fax
machine.
5 Paper Wire Extension Supports the paper in the paper tray.
6 Paper Tray Load paper here.
7 Paper Guides Press and slide to fit the document width.
8 Control Panel Use the keys and display to control the
fax machine.
9 Cover Open Lever To open the top cover, lift this lever.
No. Name Description
10 AC Power Connector Plug in the power cord here.
11 Telephone Line Socket
(LINE)
Plug in the telephone line here.
12 External Telephone Line
Socket (EXT.) (not for UK)
Plug in the telephone line of an external
telephone here.
8 Control Panel
3 Telephone Handset
4 Handset Curled
Cord
5 Paper Wire
Extension
6 Paper Tray
7 Paper Guides
2 Telephone
Line Cord
9 Cover Open
Lever
1 Power Cord
11 Telephone
Line Socket
12 External
Telephone Line
Socket
(not for UK)
10 AC Power
Connector
Page: 15
1 - 3 Introduction
FAX-T104 control panel overview
1 LCD (Liquid Crystal Display)
Displays messages on the screen to help you set up and use
your fax machine.
2 Dial Pad
Use these keys to dial telephone and fax numbers and as a
keyboard for entering information into the fax machine.
The # key lets you temporarily switch the dialling type during a
telephone call from "PULSE" to "TONE".
3 R
Use this key to gain access to an outside line and/or to recall
the operator or transfer a call to another extension when it is
connected to a PABX.
4 Tel
Use to toggle the line between handset and monitor speaker.
5 Redial/Pause
Redials the last number you called. It also inserts a pause in
Quick-Dial numbers.
6 Search/Mute
Lets you look up numbers stored in the dialling memory, lets
you put calls on hold and lets you dial stored numbers by
pressing # and a two-digit number.
7 Receive Mode
Use to select how your fax machine will handle incoming calls.
8 Resolution
Adjusts the resolution when you send a fax or make a copy.
9 Stop/Exit
Stops a fax, cancels an operation or exits from the menu.
: Fax Start
Starts an operation, such as sending a fax.
1
2
3 4 5 6 7 8 9 10
11
12
13
Page: 16
Introduction 1 - 4
A Copy/Reports
With document in the ADF: Makes a copy.
Without document in the ADF: Lets you access the Reports
menu.
B One-Touch Keys
These keys give you instant access to previously stored
Quick-Dial numbers.
C Navigation Keys:
Menu/Set
The same key is used for menu and set operations.
Lets you access the menu to program and store your settings in
the fax machine.
or
Press to scroll forward or backward to see a menu selection.
—OR—
You can press these keys to adjust the beeper, ring or speaker
volume.
or
Press to scroll through the menus and options.
You can also use these keys to do a numerical search for stored
numbers.
Page: 17
1 - 5 Introduction
FAX-T106 control panel overview
1 LCD (Liquid Crystal Display)
Displays messages on the screen to help you set up and
operate your fax machine.
2 Play/Record
Lets you listen to voice messages and print fax messages
stored in memory. This also lets you record telephone calls.
3 Dial Pad
Use these keys to dial telephone and fax numbers and as a
keyboard for entering information into the fax machine.
# key lets you switch the dialling type during a telephone call
from "PULSE" to "TONE".
4 R
Use this key to gain access to an outside line and/or to recall
the operator or transfer a call to another extension when it is
connected to a PABX.
5 Speaker Phone
Lets you speak to another party without lifting the handset.
6 Redial/Pause
Redials the last number you called. It also inserts a pause in
Quick-Dial numbers.
7 Search/Mute
Lets you look up numbers stored in the dialling memory, lets
you put calls on hold and lets you dial stored numbers by
pressing # and a two-digit number.
8 Receive Mode
Use to select how your fax machine will handle incoming calls.
9 Resolution
Adjusts the resolution when you send a fax or make a copy.
: Stop/Exit
Stops a fax, cancels an operation or exits from the menu.
A Fax Start
Starts an operation, such as sending a fax.
1
2
3
4 5 6 7 8 9 10 11
12
13
14
16
17 15
Page: 18
Introduction 1 - 6
B Copy/Reports
With a document in the ADF: Makes a copy.
Without a document in the ADF: Lets you access the Reports
menu.
C One-Touch Dial Keys
These keys give you instant access to previously stored
Quick-Dial numbers.
D Erase
Lets you delete voice messages, all fax messages or all
messages.
E (Microphone)
Picks up your voice when you speak to another party using
Speaker Phone.
F Digital TAD
Lets you activate Message Manager. Also, notifies you that you
have voice or fax messages in the memory.
G Navigation Keys:
Menu/Set
The same key is used for menu and set operation. Lets you
access the menu to program and store your settings in the fax
machine.
or
Press to scroll forward or backward to see a menu selection.
—OR—
You can press these keys to adjust ring or speaker volume.
or
Press to scroll through the menus and options.
You can also use these keys to do a numerical search for stored
numbers.
Page: 19
1 - 7 Introduction
About fax machines
Custom features
Do you have BT’s Call Minder on the phone line?
If you have Call Minder on the phone line where you will install your
new fax machine, there is a strong possibility that Call Minder and
the fax machine may conflict with each other while receiving
incoming calls.
Why should there be problems?
Since both the fax machine and Call Minder will pick up the call
after the number of rings you have set, each of them has the ability
to keep the other from receiving calls.
For example, if Call Minder is set to answer after two rings and the
fax machine is set to answer after four, Call Minder will stop the fax
machine from receiving faxes.
If you set Call Minder and the fax machine to answer after the same
number of rings, there is no way of knowing which one will answer
first. It is important to remember that neither Call Minder nor the fax
machine can pass the call back to the other after the call has been
answered.
How can you avoid possible problems?
A very good way to avoid problems like the one mentioned, is to
get a second phone number on your present phone line.
Many people with Call Minder choose this service, which is called
‘BT Call Sign’, and they are very satisfied with it. (See BT Call Sign
(U.K. only) on page 5-14.)
Another way to avoid possible problems is to replace Call Minder
with an answering machine. Your fax machine is designed to work
with an answering machine or TAD (telephone answering device).
(See Connecting an external telephone answering device (TAD)
on page 1-9.)
Page: 20
Introduction 1 - 8
Fax tones and handshake
When someone is sending a fax, the fax machine sends fax calling
tones (CNG tones). These are quiet, intermittent beeps every
4-seconds. You’ll hear them after you dial and press Fax Start and
they will continue for about 60 seconds after dialling. During that
time, the sending machine must begin the “handshake” with the
receiving machine.
Each time you use automatic procedures to send a fax, you are
sending CNG tones over the phone line. You’ll soon learn to listen
for these quiet beeps each time you answer a phone on your fax
line, so you will know if you are receiving a fax message.
The receiving fax responds with fax receiving tones, which are
loud, chirping sounds. A receiving fax chirps for about 40 seconds
over the phone line, and the LCD shows RECEIVE.
If the fax machine is set to the FAX ONLY mode, it will answer every
call automatically with fax receiving tones. If the other person
hangs up, the fax machine will continue to send the “chirps” for
about 40 seconds, and the LCD continues to show RECEIVE. To
cancel the receiving, press Stop/Exit.
The fax ‘handshake’ is the time in which the sending machine’s
CNG tones and the receiving machines “chirps” overlap. This must
be for at least 2 to 4 seconds, so the fax machines can understand
how each is sending and receiving the fax. The handshake cannot
begin until the call is answered, and the CNG tones only last for
about 60 seconds after the number is dialled. So it is important for
the receiving machine to answer the call in as few rings as
possible.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the fax machine to
check a fax transmission while it is in progress. ECM transmissions
are only possible between machines that both have this feature. If
they do, you may send and receive fax messages that are
continuously being checked by the fax machine.
The fax machine must have enough memory for this feature to
work.
When you have an external Telephone Answering Device
(TAD) on your fax line, your TAD will decide the number of
rings before the call is answered.
Pay special attention to the directions for connecting a TAD in
this chapter. (See Connecting an external telephone
answering device (TAD) on page 1-9.)
Page: 21
1 - 9 Introduction
Connections
Connecting an external telephone
You can connect a separate telephone as shown in the diagram
below.
.
Whenever this phone (or TAD) is in use, the LCD shows
EXT. TEL IN USE and, if the fax handset is lifted, an alarm
sounds.
To disconnect the call on the external phone and switch to the fax,
lift the handset and press Tel (FAX-T104 only) or Speaker Phone
(FAX-T106 only).
Connecting an external telephone answering device
(TAD)
Sequence
You may choose to connect an answering device. However, when
you have an external TAD on the same telephone line as the fax
machine, the TAD answers all calls and the fax machine “listens”
for fax calling (CNG) tones. If it hears them, the fax machine takes
over the call and receives the fax. If it doesn’t hear CNG tones, the
fax machine lets the TAD continue playing your outgoing message
so your caller can leave you a voice message.
The TAD must answer within four rings (the recommended setting
is two rings). The fax machine cannot hear CNG tones until the
TAD has answered the call, and with four rings there are only 8 to
10 seconds of CNG tones left for the fax “handshake”. Make sure
you carefully follow the instructions in this manual for recording
your outgoing message. We do not recommend using the toll saver
feature on your external answering machine if it exceeds four rings.
If you do not receive all your faxes, you must reset the setting
on your external TAD to four rings or less.
Extension
Telephone
External
Telephone
(Example for UK)
Page: 22
Introduction 1 - 10
Connections
The external TAD must be connected as shown above.
1 Set your external TAD to one or two rings. (The fax machine’s
Ring Delay setting does not apply.)
2 Record the outgoing message on your external TAD.
3 Set the TAD to answer calls.
4 For FAX-T104, set the Receive Mode to
TAD:ANSWER MACH..
For FAX-T106, set the Receive Mode to TAD:MSG MGR.
(See Choosing the Receive Mode on page 5-1.)
Recording outgoing message (OGM) on an external
TAD
Timing is important in recording this message. The message sets
up the ways to handle both manual and automatic fax reception.
1 Record 5 seconds of silence at the beginning of your
message. (This allows the fax machine time to listen for the
fax CNG tones of automatic transmissions before they stop.)
2 Limit your speaking to 20 seconds.
Do not connect a TAD elsewhere on the same phone line.
We recommend beginning your OGM with an initial 5-second
silence because the fax machine cannot hear fax tones over
a resonant or loud voice. You may try omitting this pause, but
if the fax machine has trouble receiving, then you must
re-record the OGM to include it.
TAD
TAD
(Example for UK)
Page: 23
1 - 11 Introduction
Using extension telephones (For U.K. only)
It may be that your premises are already wired with parallel
extension telephones, or you intend to add extension telephones
to your line, in addition to your fax machine. While the simplest
arrangement is straightforward parallel connection, there are some
reasons as to why this arrangement will cause unsatisfactory
service, the most obvious of which is inadvertent interruption of a
facsimile transmission by someone picking up an extension
telephone in order to make an outgoing call. Additionally, fax
receive may not operate reliably in such a simple configuration.
This fax machine may also be set to make a delayed transmission
(i.e. a transmission at a pre-set time). This pre-set job may coincide
with someone picking up an extension handset.
Such problems can easily be eliminated however, if you arrange
modification of your extension wiring circuit, such that extension
devices are connected “downstream” of your fax machine, in a
master/slave configuration. In such a configuration, this fax
machine can always detect whether a telephone is in use, thus it
will not attempt to seize the line during that time. This is known as
“telephone off-hook detection.”
The inadvisable configuration is shown in figure 1 below, and the
recommended master/slave configuration is shown in figure 2.
This new connection configuration can be arranged by contacting
BT, Kingston upon Hull Telecommunications, your PABX
maintainer or a qualified telephone installation company as
appropriate. Simply explained, the extension telephone circuit
should be terminated on a normal modular plug (BT 431A style),
which in turn should be inserted into the modular socket of the
white “T”-shaped connector provided as part of the line cord
assembly.
These phones are now connected as external devices as per
page 1-7, because they are connected to the fax machine via
the T-connector.
FAX
EXTENSION
SOCKET
EXTENSION
SOCKET
MASTER
SOCKET INCOMING
LINE
INADVISABLE CONNECTION OF EXTENSION SOCKETS
Fig. 1.
EXTENSION
SOCKET
EXTENSION
SOCKET
MASTER
SOCKET INCOMING
LINE
RECOMMENDED CONNECTION OF EXTENSION SOCKETS
Fig. 2.
FAX
FAX MACHINE MUST BE PLUGGED
INTO MASTER SOCKET
DISCONNECT
Page: 24
Introduction 1 - 12
Multi-Line connections (PABX)
Most offices use a central telephone system. While it is often
relatively simple to connect the fax machine to a key system or a
PABX (Private Automatic Branch Exchange), we suggest that you
contact the company that installed your telephone system and ask
them to connect the fax machine for you. It is advisable to have a
separate line for the fax machine.
If the fax machine is to be connected to a multi-line system, ask
your installer to connect the unit to the last line on the system. This
prevents the unit from being activated each time a telephone call is
received.
If you are installing the fax machine to work with a
PABX
1 It is not guaranteed that the unit will operate correctly under all
circumstances with a PABX. Any cases of difficulty should be
reported first to the company that handles your PABX.
2 If all incoming calls will be answered by a switchboard
operator, it is recommended that the Receive Mode be set to
MANUAL. All incoming calls should initially be regarded as
telephone calls.
Custom features on your phone line
If you have BT Call Minder, Call Waiting, RingMaster, an
answering service, an alarm system or other custom feature on
one phone line it may create a problem with the operation of your
fax machine. (See Custom features on a single line on page 13-7.)
Page: 25
2 - 1 Paper
About paper
Handling and using plain paper
Store paper in its original packaging, and keep it sealed. Keep the
paper flat and away from moisture, direct sunlight and heat.
Paper specifications for the paper tray
2 Paper
Size: A4
Weight: 64 to 90 g/m2
Thickness: 0.08 to 0.12 mm
Capacity: up to 30 sheets
The fax machine can only scan an image 208 mm wide,
regardless of how wide the paper is.
Do not use cardboard, newspaper, or fabric.
Do not use paper:
■ that is extremely shiny or highly textured
■ that was previously printed by a printer
■ that cannot be arranged uniformly when stacked
■ that is made with a short grain
■ that is curled, wrinkled, folded, ripped, stapled, paper-
clipped, pasted, or taped
Page: 26
Paper 2 - 2
How to load paper
To load paper
Before you add paper, remove all of the paper from the paper tray.
1 Fan the stack of paper well to avoid paper jams and
mis-feeds.
2 Gently insert the paper.
The side to be printed on must be face down.
Tap the stack of paper so the edges are even.
P
r
i
n
t
S
i
d
e
Paper
Page: 27
3 - 1 On-Screen Programming
User-friendly programming
The fax machine is designed to be easy to use with LCD on-screen
programming using the navigation keys. User-friendly
programming helps you take full advantage of all the menu
selections the fax machine has to offer.
Since your programming is done on the LCD, we have created
step-by-step on-screen instructions to help you program the fax
machine. All you need to do is follow the instructions as they guide
you through the menu selections and programming options.
Menu table
You can probably program the fax machine without the User’s
Guide if you use the Menu table that begins on page 3-3. These
pages will help you understand the menu selections and options
that are found in the fax machine programs.
Memory Storage
If there is a power failure, you will not lose your menu settings
because they are stored permanently. Temporary settings (such
as Contrast, Overseas Mode, and so on) will be lost. You may also
have to reset the date and time.
3 On-Screen Programming
You can program the fax machine by pressing Menu/Set,
followed by the menu numbers.
For example to set RESOLUTION to FINE:
Press Menu/Set, 3, 4 and ▲ or ▼ to select FINE.
Press Menu/Set.
Page: 28
On-Screen Programming 3 - 2
Navigation keys
You can access the menu mode by pressing Menu/Set.
When you enter the menu, the LCD
scrolls.
Press 1 for Initial Setup
—OR—
Press 2 for Setup Receive menu
—OR—
Press 3 for Setup Send menu
—OR—
Press 4 for Cancel Job menu
—OR—
Press 5 for Interrupt menu
—OR—
Press 6 for Set Quick-Dial menu
—OR—
Press 7 for Setup Reports menu
—OR—
Press 8 for Remote Fax Opt menu
(FAX-T104 only)
Press 8 for Setup TAD menu
(FAX-T106 only)
—OR—
Press 9 for Setup Melody menu
(FAX-T106 only)
—OR—
Press 0 for Miscellaneous menu
You can scroll more quickly through each menu level by pressing
the arrow key (▲ or ▼) for the direction you want. Select an option
by pressing Menu/Set when that option appears on the LCD.
Then the LCD shows the next menu level.
Press ▲ or ▼ to scroll to your next menu selection.
Press Menu/Set. When you finish setting an option, the LCD
shows ACCEPTED.
Access the menu
Go to the next menu level
Accept an option
Scroll through the current
menu level
Go back to the previous menu
level
Go forward to the next menu
level
Exit the menu
SELECT ↑ ↓ & SET
1.INITIAL SETUP
2.SETUP RECEIVE
3.SETUP SEND
4.CANCEL JOB
5.INTERRUPT
6.SET QUICK-DIAL
7.REPORT SETTING
8.REMOTE FAX OPT
8.SETUP TAD
9.SETUP MELODY
0.MISCELLANEOUS
Page: 29
3 - 3 On-Screen Programming
Main
Menu
Menu
Selections
Options Descriptions Page
1.INITIAL
SETUP
1.DATE/TIME — Puts the date and time on
the LCD and in the
headings of faxes you
send.
4-1
2.AUTO
DAYLIGHT
ON
OFF
Changes for Daylight
Savings Time
automatically.
4-1
3.STATION
ID
— Program your name, fax
number to appear on
each page you fax.
4-2
4.BEEPER OFF
LOW
HIGH
Adjust the volume level of
the beeps that sound
when you press a key, an
error occurs or a
document is sent or
received.
4-4
5.PHONE
LINE SET
NORMAL
PBX
ISDN
Select the phone line
type.
4-5
6.TONE/PULSE TONE
PULSE
Selects the dialling mode. 4-5
2.SETUP
RECEIVE
1.RING
DELAY
FAX-T104
00-04
(02-04 for
Ireland)
Sets the number of rings
before your fax machine
answers in FAX/TEL,
FAX ONLY or TAD
(Message Manager for
FAX-T106) mode.
On FAX-T106, you can
set Toll Saver feature.
5-2
FAX-T106
RING DELAY
TOLL SAVER
9-7
2.F/T RING
TIME
70
40
30
20
Sets the time for
“FAX/TEL pseudo-ring”
in FAX/TEL (F/T) Mode.
5-3
3.FAX
DETECT
ON
SEMI
OFF
Receive fax messages
without pressing the
Fax Start key.
5-4
The factory setting (option) is shown in bold.
Press the Menu numbers.
(ex. Press 1, 1 for Date/Time)
—OR—
to accept
to
exit
to select to select
Page: 30
On-Screen Programming 3 - 4
Main
Menu
Menu
Selections
Options Descriptions Page
2.SETUP
RECEIVE
(Continued)
4.REMOTE
CODE
ON
( 51, #51,
81)
OFF
You can answer calls at
an external or extension
phone and use codes to
turn the fax machine on
or off. You can also
transfer a voice call from
your cordless phone to
your fax machine. You
can personalize these
codes.
5-6
5.AUTO
REDUCTION
ON
OFF
Reduces size of incoming
faxes.
5-4
6.MEM.
RECEIVE
ON
OFF
Automatically stores any
incoming faxes in its
memory if it runs out of
paper.
5-5
7.POLLING
RX
STANDARD
SECURE
TIMER
Sets up your fax machine
to poll another fax
machine.
5-8
3.SETUP
SEND
1.COVERPG
SETUP
NEXT FAX ONLY
ON
OFF
PRINT SAMPLE
Automatically sends a
programmable cover
page or prints a sample
coverpage.
6-6
2.COVERPAGE
NOTE
— Program a customized
message for fax cover
page.
6-6
3.CONTRAST AUTO
LIGHT
DARK
Change the lightness or
darkness of a fax you are
sending.
6-4
4.RESOLUTION STANDARD
FINE
S.FINE
PHOTO
Allows you to change
resolutions page by
page.
6-4
5.OVERSEAS
MODE
ON
OFF
If you are having difficulty
sending faxes overseas,
set this to on.
6-8
6.CALL
RESERVE
ON
OFF
PRINT SAMPLE
You can send a fax, then
speak or print a sample
call back message.
6-9
The factory setting (option) is shown in bold.
Press the Menu numbers.
(ex. Press 1, 1 for Date/Time)
—OR—
to accept
to
exit
to select to select
Page: 31
3 - 5 On-Screen Programming
Main
Menu
Menu
Selections
Options Descriptions Page
3.SETUP
SEND
(Continued)
7.DELAYED
FAX
— Set the time of day in 24
hour format that the
delayed faxes will be
sent.
6-10
8.POLLED TX STANDARD
SECURE
Set up your fax machine
with a document to be
retrieved by another fax
machine.
6-11
9.MEMORY TX NEXT FAX ONLY
ON
OFF
You can send faxes from
memory.
6-12
4.CANCEL
JOB
— — Cancel a delayed fax or
polling job.
6-5
5.INTERRUPT
— — Send a fax now, even if
you have your fax
machine set to send a fax
later, or if you have it set
for Polling.
6-13
6.SET
QUICK-DIAL
1.ONE-TOUCH
DIAL
— Stores One-Touch Dial
numbers, so you can dial
by pressing one key.
7-1
2.SPEED-DIAL — Stores Speed-Dial
numbers, so you can dial
by pressing a few keys.
7-2
3.SETUP
GROUPS
— Sets up a Group number
for broadcasting.
7-3
7.REPORT
SETTING
1.XMIT
REPORT
ON
OFF
Initial setup for
TransmissionVerification
Report and Fax Journal
period.
10-1
2.JOURNAL
PERIOD
EVERY 30 FAXES
EVERY 6 HOURS
EVERY 12 HOURS
EVERY 24 HOURS
EVERY 2 DAYS
EVERY 7 DAYS
OFF
10-1
The factory setting (option) is shown in bold.
Press the Menu numbers.
(ex. Press 1, 1 for Date/Time)
—OR—
to accept
to
exit
to select to select
Page: 32
On-Screen Programming 3 - 6
Main
Menu
Menu
Selections
Options Descriptions Page
8.REMOTE
FAX
OPT
(FAX-T104
Only)
1.FORWARD/
STORE
OFF
FAX FORWARD
FAX STORAGE
Sets the fax machine to
forward fax messages or
to store incoming faxes in
the memory so you can
retrieve them while you
are away from your fax
machine.
8-2
2.REMOTE
ACCESS
--- You must set your own
code for Remote
Retrieval.
8-3
3.PRINT
DOCUMENT
— Print incoming faxes
stored in the memory.
5-8
8.SETUP
TAD
(FAX-T106
Only)
1.VOICE
STORE
ON
EXT
OFF
Sets the fax machine to
store incoming voice
messages.
9-1
2.FORWARD/
STORE
OFF
FAX FORWARD
FAX STORAGE
Sets the fax machine to
forward fax messages, to
store incoming faxes in
the memory so you can
retrieve them while you
are away from your fax
machine.
9-2
3.BACKUP
PRINT
ON
OFF
Automatically prints a
copy of faxes received
into memory.
9-5
4.OGM TAD MESSAGE
F/T MESSAGE
Play/Record or erase the
outgoing message.
9-3
5.ICM
MAX.TIME
20-60 SEC
(30)
Select the maximum
length of incoming
messages.
9-6
6.ICM REC.
MONITR
ON
OFF
Allows you to turn the
speaker volume for voice
messages as they come
in on or off.
9-7
7.REMOTE
ACCESS
--- You must set your own
code for Remote
Retrieval.
9-8
The factory setting (option) is shown in bold.
Press the Menu numbers.
(ex. Press 1, 1 for Date/Time)
—OR—
to accept
to
exit
to select to select
Page: 33
3 - 7 On-Screen Programming
Main
Menu
Menu
Selections
Options Descriptions Page
9.SETUP
MELODY
(FAX-T106
Only)
1.RING
PATTERN
SIGNAL
MELODY1
MELODY2
MELODY3
MELODY4
Selects ring pattern. 4-6
2.MUSIC ON
HOLD
OFF
MELODY1
MELODY2
MELODY3
MELODY4
Select the melody type or
turn the hold music off.
4-6
0.MISCELLANEOUS
1.TX LOCK — Prohibits most functions
except receiving faxes.
6-13
2.COMPATIBILITY NORMAL
BASIC
If interference on your
phone line interrupts your
faxes, try the ‘BASIC’
setting.
13-4
3.CALLER ID
(U.K. only)
ON
OFF
DISPLAY ID
PRINT REPORT
View and dial back, or
print a list of the last 30
Caller IDs stored in
memory.
5-10
4.BT CALL
SIGN
(U.K. only)
ON
OFF
Use with BT Call Sign. 5-14
The factory setting (option) is shown in bold.
Press the Menu numbers.
(ex. Press 1, 1 for Date/Time)
—OR—
to accept
to
exit
to select to select
Page: 34
Initial Setup 4 - 1
Getting started
Setting the Date and Time
When the fax machine is not in use, it will display the date and time.
If you set up the Station ID the date and time displayed by your fax
machine will be printed on every fax you send. If there is a power
failure, you may have to reset the date and time.
1 Press Menu/Set, 1, 1.
2 Enter the last two digits of the
year.
Press Menu/Set.
3 Enter two digits for the month.
Press Menu/Set.
(For example, enter 09 for September, or 10 for October.)
4 Enter two digits for the day.
Press Menu/Set.
(For example, enter 06.)
5 Enter the time in 24-Hour format.
Press Menu/Set.
(For example, enter 15:25 for 3:25 P.M.)
6 Press Stop/Exit.
The LCD now shows the date and time whenever the fax
machine is in Standby mode.
Turning on Automatic Daylight Savings Time
You can set the fax machine to change automatically for Daylight
Savings Time. It will reset itself forward one hour in the Spring and
backward one hour in the Autumn. Make sure you have set the
correct day and time in the DATE/TIME setting. The default setting
is ON.
1 Press Menu/Set, 1, 2.
2 Press ▲ or ▼ to select ON (or
OFF).
Press Menu/Set.
3 Press Stop/Exit.
4 Initial Setup
1.DATE/TIME
2.AUTO DAYLIGHT
Page: 35
4 - 2 Initial Setup
Setting the Station ID
You should store your name or company name and fax number so
they print on all fax pages that you send. The telephone number
will appear only on cover pages and call back messages.
It is important that you enter the fax and telephone numbers in the
internationally standardised format, i.e. in accordance with the
following strict sequence:
■ The “+” (plus) character (by pressing key)
■ Your Country Code (e.g. “44” for the United Kingdom, “41” for
Switzerland)
■ Your local area code minus any leading “0” (“9” in Spain)
■ A space
■ Your number on the local exchange, using spaces to aid
readability as appropriate.
As an example, if the fax machine is installed in the United
Kingdom and the same line is to be used for both fax and voice
calls, and your national telephone number is 0161 444 5555, then
you must set the fax and telephone number parts of your station ID
as: +44 161 444 5555.
1 Press Menu/Set, 1, 3.
2 Enter your fax number (up to
20 digits).
Press Menu/Set.
You must enter a fax number to continue (up to 20 digits).
3 Enter your telephone number (up to 20 digits).
Press Menu/Set.
4 Use the dial pad to enter your name (up to 20 characters).
Press Menu/Set.
(See Entering text on page 4-3.)
5 Press Stop/Exit.
The LCD will show the date and time.
If you do not enter a fax number, you cannot enter any more
information.
You can not enter a hyphen.
If the Station ID has already been programed, the Station ID
will ask you to press 1 to make a change or 2 to exit without
changing the setting.
3.STATION ID
Page: 36
Initial Setup 4 - 3
Entering text
When you are setting certain menu selections, such as the Station
ID, you may need to type text into the fax machine. Most number
keys have three or four letters printed on them. The keys for 0, #
and do not have printed letters because they are used for
special characters.
By pressing the appropriate dial pad key repeatedly, you can
access the character you want.
Inserting spaces
To enter a space in the fax number, press once between
numbers. To enter a space in the name, press twice between
characters.
Making corrections
If you entered a letter incorrectly and want to change it, press to
move the cursor under the incorrect character. Then press
Stop/Exit. All the letters above and to the right of the cursor will be
deleted. Re-enter the correct characters. You can also back up and
type over incorrect letters.
Repeating letters
If you need to enter a character that is on the same key as the
previous character, press to move the cursor to the right before
you press the key again.
Special characters and symbols
Press , # or 0, and then press or to move the cursor under
the special character or symbol you want. Then press Menu/Set to
select it.
Press
Key
one
time
two
times
three
times
four
times
five
times
2 A B C 2 A
3 D E F 3 D
4 G H I 4 G
5 J K L 5 J
6 M N O 6 M
7 P Q R S 7
8 T U V 8 T
9 W X Y Z 9
Press for (space) ! " # $ % & ’ ( ) + , - . /
Press # for : ; < = > ? @ [ ] ^ _
Press 0 for Ä Ë Ö Ü À Ç È É 0
▲
▲
▲
▲
▲
▲
Page: 37
4 - 4 Initial Setup
Setting the Beeper Volume
You can change the beeper volume. The default (factory) setting is
LOW. When the beeper is on, the fax machine will beep when you
press a key, make a mistake or after you send or receive a fax.
1 Press Menu/Set, 1, 4.
(LOW, HIGH or OFF)
2 Press ▲ or ▼ to select your option.
Press Menu/Set.
3 Press Stop/Exit.
Setting the Speaker Volume
You can adjust the speaker volume.
1 For FAX-T104, lift the handset and press Tel.
For FAX- T106, press Speaker Phone.
2 Press or to adjust the volume level.
The LCD shows the setting you are choosing. Each key press
changes the volume to the next setting. The new setting will
remain until you change it again.
3 For FAX-T104, press Tel.
For FAX- T106, press Speaker Phone.
(FAX-T106 only)
■ You can adjust the speaker volume using or
while you are listening to your OGM (Outgoing Message)
and ICMs (Incoming Messages).
■ If you turn Incoming Recording Monitor to OFF (Menu/Set,
8, 6) the Speaker for screening calls will be disabled and
you won’t hear callers leaving messages. The volume for
other operations can still be controlled using or .
4.BEEPER
▲
▲
Page: 38
Initial Setup 4 - 5
Setting the Ring Volume
You can turn the ring off or you can select a ring volume level when
your machine is idle (not being used).
Press or to adjust the volume level. Every time you
press these keys, the fax machine will ring so you can hear the
active setting as the LCD shows it. The volume changes with each
key press. The new setting will stay until you change it again.
Setting the Phone Line Set
If you are connecting the fax machine to a line that features a
PABX (PBX) or ISDN to send and receive faxes, it is also
necessary to change the phone line type accordingly by
completing the following steps.
1 Press Menu/Set, 1, 5.
2 Press ▲ or ▼ to select PBX,
ISDN, (or NORMAL).
Press Menu/Set.
3 Press Stop/Exit.
PABX and TRANSFER
The fax machine is initially set to be connected with PSTN (Public
Switched Telephone Network) lines. However, many offices use a
central telephone system or Private Automatic Branch Exchange
(PABX). Your fax machine can be connected to most types of
PABX. The fax machine’s recall feature supports timed break recall
only (TBR). TBR will work with most PABX systems allowing you
to gain access to an outside line, or transfer calls to another
extension. The feature works when the R key is pressed.
Setting Tone or Pulse dialling mode
Your fax machine comes set for Tone dialling service
(multi-frequency). If you have Pulse dialling service (rotary), you
need to change the dialling mode.
1 Press Menu/Set, 1, 6.
2 Press ▲ or ▼ to select PULSE
(or TONE).
Press Menu/Set.
3 Press Stop/Exit.
You can program an R keypress as part of a number stored in
a One-Touch or Speed-Dial location. When programming the
One-Touch or Speed-Dial number (Menu/Set, 6, 1 or 6, 2)
press R first (the screen displays “!”), then enter the telephone
number. If you do this, you do not need to press R each time
before you dial using a One-Touch or Speed-Dial location.
(See One-Touch dialling on page 6-1 and Speed-dialling on
page 6-1.)
However, if PABX is set to OFF, you can’t use the One-Touch
or Speed-Dial number that an R keypress is programmed into.
5.PHONE LINE SET
6.TONE/PULSE
Page: 39
4 - 6 Initial Setup
Melody Settings (FAX-T106 only)
Setting the Ring Pattern
You can select a ring pattern from signal (regular ring pattern) or 4
types of melody.
The default setting is SIGNAL.
1 Press Menu/Set, 9, 1.
2 Press ▲ or ▼ to select
SIGNAL, MELODY1, MELODY2, MELODY3 or MELODY4 and
press Menu/Set.
3 Press Stop/Exit.
Setting the Music on Hold
You can select the music on hold. You can also set the music to
OFF.
1 Press Menu/Set, 9, 2.
2 Press ▲ or ▼ to select MELODY1, MELODY2, MELODY3 or
MELODY4 or OFF.
3 Press Menu/Set.
4 Press Stop/Exit.
You can select a melody for the initial ring only. The F/T
pseudo-ring will stay the same.
1.RING PATTERN
Page: 40
Setup Receive 5 - 1
Basic receiving operations
Choosing the Receive Mode
There are four different Receive Modes for the fax machine. You
can choose the mode that best suits your needs.
* In FAX/TEL mode you must set the RING DELAY and
F/T RING TIME. If you have extension phones on the line, keep
the RING DELAY set to 4 rings.
5 Setup Receive
LCD How it works When to use it
FAX ONLY
(automatic
receive)
The fax machine
automatically
answers every call
as a fax.
For dedicated fax lines.
FAX/TEL*
(fax and
telephone)
The fax machine
controls the line and
automatically
answers every call.
If the call is a fax it
will receive the fax.
If the call is not a fax
it will ring
(pseudo/double
ring) for you to pick
up the call.
Use this mode if you expect to
receive lots of fax messages and few
telephone calls. You cannot have an
answering machine on the same
line, even if it is on a separate wall
socket/phone socket on the same
line. You cannot use the telephone
company’s Call Minder in this mode.
TAD:ANSWER MACH.
(with an
external
answering
machine)
(FAX-T104
only)
The external
answering machine
(TAD)automatically
answers every call.
Voice messages
are stored on the
external TAD. Fax
messages are
printed.
Use this mode if you have connected
an external answering machine to
your machine.
The TAD setting works only with an
external answering machine. Ring
Delay and F/T Ring Time do not
work in this setting.
MANUAL
(manual
receive)
You control the
phone line and
must answer every
call yourself.
Use this mode if you do not receive
many fax messages, with BT Call
Sign, or if you are using a computer
on the same line.
If you answer and hear fax tones,
wait until the machine takes over the
call, then hang up. (See Fax Detect
on page 5-4)
TAD:MSG MGR
(FAX-T106
only)
ON
The fax machine
automatically
answers every call.
The messages are
stored in order on a
first come first
served basis.
Use this mode to record voice or fax
messages into the machine’s
memory. (See Message Manageron
page 9-1.)
Page: 41
5 - 2 Setup Receive
To select or change your Receive Mode
1 Press Receive Mode.
The LCD shows your current selection.
The options on FAX-T104 are:
The options on FAX-T106 are:
Or, if TAD Mode is switched
ON by pressing (Digital
TAD button), it overrides your
Receive Mode setting, so the display shows:
2 Continue to press Receive Mode until your new selection
appears. After 2 seconds, the screen returns to the date and
time display, along with your new Receive Mode setting.
Setting the Ring Delay
The Ring Delay sets the number of times the fax machine rings
before it answers in FAX ONLY or FAX/TEL and TAD:MSG MGR
modes. (FAX-T106 only)
1 Press Menu/Set, 2, 1.
If you have a FAX-T104, go to Step 3.
2 Press ▲ or ▼ to select RING DELAY, and press Menu/Set.
3 Press ▲ or ▼ to select how many times the line rings before
the machine answers, and press Menu/Set.
4 Press Stop/Exit.
If you are changing the Receive Mode while in another
operation, the screen returns to the current operation display.
(FAX-T106 only)
Toll Saver must be OFF to use the Ring Delay setting.
09/06 15:25  FAX
Current Receive Mode
MNL: MANUAL
FAX: FAX ONLY
F/T: FAX/TEL
TAD:ANSWER MACH.
(FAX-T104 only)
TAD:MSG MGR
(FAX-T106 only)
FAX ONLY
FAX/TEL
TAD:ANSWER MACH.
MANUAL
FAX ONLY
FAX/TEL
MANUAL
TAD:MSG MGR
Page: 42
Setup Receive 5 - 3
Setting the F/T Ring Time (FAX/TEL mode only)
If you set the Receive Mode to FAX/TEL, you’ll need to decide how
long the fax machine will signal you with its special
pseudo/double-ring when you have a voice call. (If it’s a fax call, the
fax machine prints the fax.) This pseudo double ringing happens
after the initial ringing from the phone company. Only the fax
machine rings and no other phones on the same line will ring with
the special pseudo/double-ring. However, you can still answer the
call on any extension phone (in a separate phone socket) on the
same line as the fax machine. (See Operation from extension
telephones on page 5-6.)
1 Press Menu/Set, 2, 2.
2 Press ▲ or ▼ to select how
long the fax machine will ring to alert you that you have a voice
call (20, 30, 40 or 70 seconds).
Press Menu/Set.
3 Press Stop/Exit.
Recording the Fax/Tel Outgoing Announcement
(F/T MESSAGE) (FAX-T106 only)
This is the announcement played by your machine (not an external
TAD) when someone calls and your machine is set to FAX/TEL
receive mode. Although callers hear your announcement, they
cannot leave a message.
1 Press Menu/Set, 8, 4.
2 Press ▲ or ▼ to select F/T MESSAGE, and press Menu/Set.
3 Press ▲ or ▼ to select RECORD MSG and press Menu/Set,
then pick up the handset to record a message (up to 20
seconds).
4 Replace the handset. Your announcement is played.
5 Press Stop/Exit.
For example, you can leave a message that says:
“Hello, please wait, we are trying to connect you. If you wish to
send a fax, please wait until you hear a fax tone and press the Start
key, or, press 5 1 (your three-digit fax receive code) and press
the Start key.”
Even if the caller hangs up during the pseudo/double-ringing,
the fax machine will continue to ring for the set time.
It is not necessary to have an outgoing message. The F/T
mode will work fine without one. It is only to help the caller
understand the status of your machine. (See Erasing the
Outgoing Message (OGM) on page 9-3 for directions to erase
the announcement.)
2.F/T RING TIME
Page: 43
5 - 4 Setup Receive
Fax Detect
When you use this feature, you don’t have to press Fax Start or the
Fax Receive Code 5 1 when you answer a fax call and hear
calling beeps. Just hold the handset and wait a few seconds.
Selecting ON allows the fax machine to receive fax calls
automatically, even if you lift the machine’s handset or the handset
of an extension or external phone. When you see RECEIVE on the
LCD or when you hear “chirps” through the handset of an
extension phone connected to another wall socket/phone socket,
just replace the handset and the fax machine will do the rest. SEMI
lets the fax machine receive the fax only if you’ve answered it at the
fax machine.
1 Press Menu/Set, 2, 3.
2 Use ▲ or ▼ to select ON, SEMI
or OFF.
Press Menu/Set.
3 Press Stop/Exit.
Printing a reduced incoming fax (Auto Reduction)
If you choose AUTO, the fax machine automatically reduces an
incoming fax to fit on one page of A4 size paper, regardless of the
paper size of the document.
1 Press Menu/Set, 2, 5.
2 Use ▲ or ▼ to select ON (or
OFF).
Press Menu/Set.
3 Press Stop/Exit.
■ If you have set this feature to FAX DETECT:ON, but your
machine does not automatically connect a fax call when
you lift an external or extension phone handset, press the
Fax Receive Code 5 1. At the machine lift the handset
and then press Fax Start.
■ If you send faxes from a computer on the same phone line
and the machine intercepts them, set this feature to
FAX DETECT:OFF.
■ Selecting FAX DETECT:OFF means you’ll have to activate
the machine yourself by pressing Fax Start.
—OR—
Press 5 1 on the external or extension phone if you are
not at your machine.
■ If you receive faxes that are split on two pages, turn on this
setting. If the document is too long, however, the fax
machine may print it on two pages.
■ When Auto Reduction is turned on and an incoming
document is smaller than your paper, no reduction will take
place, and you will get the same size as the sender’s
document.
3.FAX DETECT
5.AUTO REDUCTION
Page: 44
Setup Receive 5 - 5
Reception into memory
As soon as the paper tray becomes empty during fax reception, the
screen will display CHECK PAPER; please put some paper in the
paper tray. (See Quick Setup Guide.)
If the Memory Receive is set to ON at this time…
If sufficient memory is available, the current fax reception will
continue. Subsequent incoming faxes will also be stored into
memory until the memory becomes full, following which no further
incoming fax calls will be answered automatically. To print all the
faxes stored in memory, insert paper into the paper tray.
If the Memory Receive is set to OFF at this time…
If sufficient memory is available, the current fax reception will
continue and remaining pages will be stored in memory, subject to
available memory. Subsequent incoming faxes will not be
answered automatically until fresh paper is put in the paper tray.
1 Press Menu/Set, 2, 6.
2 Use ▲ or ▼ to select ON (or
OFF).
Press Menu/Set.
3 Press Stop/Exit.
Receiving a fax at the end of a conversation
At the end of a conversation you can ask the other party to fax you
information before you both hang up.
1 Ask the other party to place the document in their machine
and to press Start. Tell the other party to wait until the fax
machine sends receiving tones (chirps) before hanging up.
2 When you hear the other machine’s CNG tones (beeps),
press Fax Start.
The LCD shows:
3 Replace the handset.
6.MEM.RECEIVE
RECEIVE
Page: 45
5 - 6 Setup Receive
Advanced receiving operations
Operation from extension telephones
If you answer a fax call on an extension telephone, or an external
telephone into the correct socket on the machine, you can make
the fax machine take the call by using the Fax Receive Code.
When you press the Fax Receive Code 5 1, the fax machine
starts to receive a fax. (See Fax Detect on page 5-4.)
If the fax machine answers a voice call and pseudo/double-rings
for you to take over, use the Telephone Answer Code # 5 1 to take
the call at an extension phone.
(See Setting the F/T Ring Time (FAX/TEL mode only) on page
5-3.)
If you answer a call and no one is on the line, you should assume
that you’re receiving a manual fax.
■ At an extension phone (on a separate telephone wall socket),
press 5 1, wait for fax-receiving tones (chirps), and then
hang up.
■ At an external phone (connected to the correct socket on the
machine), press 5 1 and wait for the phone to be
disconnected before you hang up (the LCD shows RECEIVE).
Your caller will have to press the Start key to send the fax.
For FAX/TEL mode only
When the fax machine is in FAX/TEL mode, it will use the F/T Ring
Time (pseudo/double-ringing) to alert you to pick up a voice call.
If you’re at an extension or external phone, you’ll need to lift the
handset during the F/T Ring Time and then press # 5 1 between
the double rings. If no one is on the line, or if someone wants to
send you a fax, send the call back to the fax machine by pressing
5 1.
Remote Call Transfer
In order to use this feature, you should first set REMOTE CODE to
ON. (See Changing the remote codes on page 5-7.)
You can use the Remote Call Transfer feature to transfer a voice
call received on a remote DECT cordless phone externally
connected to the fax machine. (See Connecting an external
telephone on page 1-9.) You can transfer an incoming voice call to
your fax machine, but you cannot transfer a call from your fax
machine to your DECT phone.
Page: 46
Setup Receive 5 - 7
To transfer a telephone call to the fax machine
When you pick up the voice call at the remote DECT cordless
phone and would like to transfer it to the fax machine,
1 Press DECT Activation Voice Code 8 1 at remote cordless
phone.
2 The fax machine rings (pseudo-ring same as current F/T ring)
and the display shows “PICK UP PHONE”.
3 Pick up the handset and press Tel (FAX-T104 only).
—OR—
Just press Speaker Phone (FAX-T106 only) at the fax
machine in order to transfer the voice call to the fax machine.
If nobody answers at the fax machine, pseudo-ringing stops after
30 seconds. In that case, it may still be possible to speak with the
caller from the cordless phone. Speech between the fax machine
and the cordless phone (as with an intercom system) is not
possible.
Changing the remote codes
Remote Codes might not work with some telephone systems. The
preset Fax Receive Code is 5 1. The preset Telephone Answer
Code is # 5 1. The preset Activation Voice Code 8 1.
1 Press Menu/Set, 2, 4.
2 Press ▲ or ▼ to select ON (or
OFF).
Press Menu/Set.
3 Enter the new Fax Receive Code.
Press Menu/Set.
4 Enter the new Telephone Answer Code.
Press Menu/Set.
5 Enter the new Activation Voice Code.
Press Menu/Set.
6 Press Stop/Exit.
Don’t hang up the call from the cordless phone until the voice
call has been transferred to the fax machine. You will know
when this is because you will no longer be able to hear or talk
to the caller via the cordless phone. If you do not wait until this
point before hanging up from the cordless phone, the call will
be lost.
If you are always disconnected when accessing your external
TAD remotely, try changing the Fax Receive Code,
Telephone Answer Code, or Activation Voice Code to other
three-digit codes using numbers 0-9, or #.
4.REMOTE CODE
Page: 47
5 - 8 Setup Receive
Printing a fax from the memory (FAX-T104 only)
If you have selected FAX Forwarding or Fax Storage (Menu/Set,
8, 1) you can still print a fax from the memory when you are at the
fax machine. (See Setting Fax Storage on page 8-2.)
1 Press Menu/Set, 8, 3.
2 Press Fax Start.
3 After printing has finished, press Stop/Exit.
Polling
Polling is the process of retrieving faxes from another fax machine.
You can use the fax machine to ‘poll’ other machines, or you can
have someone poll the fax machine.
Everyone who is involved in Polling needs to set up their fax
machines for Polling. When someone polls the fax machine to
receive a fax, they pay for the call. If you poll someone’s fax
machine to receive a fax, you pay for the call.
Secure Polling
Secure Polling is a way to keep your documents and others from
falling into the wrong hands while the machine is set up for polling.
You can use Secure Polling only with another Brother fax machine.
Anyone who polls to receive a fax must enter the polling secure
code.
Setting up Polling Receive (Standard)
Polling Receive is when you call another fax machine to receive a
fax from it.
1 Press Menu/Set, 2, 7.
2 Press ▲ or ▼ to select
STANDARD.
Press Menu/Set.
3 Enter the fax number you are polling.
Press Fax Start.
Setup for Polling Receive with Secure Code
You need to make sure you are using the same secure code as the
other party.
1 Press Menu/Set, 2, 7.
2 Press ▲ or ▼ to select SECURE.
Press Menu/Set.
3 Enter a four-digit secure code.
This is the same as the security code of the fax machine you
are polling.
4 Press Menu/Set.
5 Enter the fax number you are polling.
6 Press Fax Start.
Some fax machines do not respond to the Polling feature.
3.PRINT DOCUMENT
7.POLLING RX
Page: 48
Setup Receive 5 - 9
Setup Delayed Polling Receive
You can set the machine to begin Polling Receive at a later time.
1 Press Menu/Set, 2, 7.
2 Press ▲ or ▼ to select TIMER.
Press Menu/Set.
3 The screen prompts you to enter the time you want to begin
polling.
4 Enter the time (in 24-hour format) you want to begin polling.
For example, enter 21:45 for 9:45 PM.
5 Press Menu/Set.
6 Enter the fax number you are polling.
7 Press Fax Start.
The machine makes the polling call at the time you entered.
Sequential Polling
The machine can request documents from several fax units in a
single operation. You just specify several destinations in Step 4.
Afterwards, a Sequential Polling Report will be printed.
1 Press Menu/Set, 2, 7.
2 Press ▲ or ▼ to choose
STANDARD, SECURE or
TIMER.
Press Menu/Set when the screen displays the setting you
want.
3 If you selected STANDARD, go to Step 4.
■ If you selected SECURE, enter a four-digit number and
press Menu/Set, and then go to Step 4.
■ If you selected TIMER, enter the time (in 24-hour format)
you want to begin polling and press Menu/Set, and then
go to Step 4.
4 Specify the destination fax machines, which you wish to poll
by using One-Touch, Speed-Dial, Search or a Group. For
example, for One-Touch 3 and Speed-Dial location 09, press
One-Touch Dial key 3, Search/Mute, # and 09. (See How to
dial on page 6-1.)
5 Press Fax Start.
6 The machine polls each number or group number in turn for a
document.
You can set up only one Delayed Polling.
POLLING RX
POLLING:STANDARD
Page: 49
5 - 10 Setup Receive
Telephone Services
Your fax machine supports the Caller ID and BT Call Sign (For U.K.
only) telephone services offered by some telephone companies.
Caller ID (Caller IDentification) (U.K. only)
Caller ID is a telephone service that allows the subscriber to see a
display of the caller’s phone number as the telephone rings. It is a
fast way to screen your calls. You can respond quickly to calls you
missed, because Caller IDs are received and stored in your
machine’s memory. In addition to the standard Caller ID features,
you can select a Caller ID and have your machine dial the number
for you.
Advantages of Caller ID
For Business
All businesses profit from a quicker response to customer calls.
At Home
Residential customers can protect themselves from unwanted
calls by seeing the callers name or number before they answer.
Set the Caller ID to ON
If you have BT Caller ID on your line, then this function should be
set to ON to display the caller’s phone number on the fax LCD as
the telephone rings.
1 Press Menu/Set, 0, 3.
2 Press ▲ or ▼ to choose ON (or
OFF).
Press Menu/Set.
3 Press Stop/Exit.
■ You will need to speak to your telephone company if you
want to apply for the Caller ID Service.
■ To PABX Users:
Calling line identification signals are not generally
delivered to your Brother fax machine if it is connected
behind a private automatic branch exchange (PABX)
system or other call routing device.
3.CALLER ID
Page: 50
Setup Receive 5 - 11
How Does the Caller ID Work?
The Caller ID Appears on the Display When Your
Telephone Rings
As your telephone rings, the screen displays the caller’s phone
number. If the caller’s name is stored in your machine as a
Speed-Dial, or One-Touch dial, the caller’s name will be displayed.
Once you pick up the handset, the caller’s ID disappears.
The Caller ID is Stored in Your Machine’s Memory
The machine can store a maximum of the last 30 incoming caller
IDs in the memory, along with the time and date of reception. The
31st call will cause the oldest ID to be erased.
The Caller ID information stored in the memory can be used for the
following.
■ Selecting a Caller ID from the Memory for Call Reply.
You can scroll through the Caller IDs on the display and select
one for your machine to dial. (See Selecting a Caller ID from the
Memory for Call Reply on page 5-12.)
■ Printing the Caller ID List.
You can review calls you received by checking the Caller IDs in
memory. This report will list the Date, Time, Phone Number
(Caller ID), and type of call (Comment).
■ If # UNAVAILABLE appears on the display, it means that
the call came from outside your caller ID service area.
■ If # WITHHELD appears on the display, it means the caller
intentionally blocked the transmission of his/her ID.
■ If no caller ID was transmitted to your fax machine,
PICK UP PHONE will remain on the display.
Please set up the number of rings to more than 02 in the Ring
Delay (See Setting the Ring Delay on page 5-2) before you
use the Caller ID. If you set up the number of rings to 01, you
cannot receive the Caller ID.
Page: 51
5 - 12 Setup Receive
Selecting a Caller ID from the Memory for Call Reply
You can display the caller IDs currently stored in the memory and
select the number of the caller you want your machine to dial. Call
Reply is a convenient feature whereby your Brother fax can dial
back a voice/fax call “on-hook” to the opposite party associated
with a Caller ID number which has been captured into memory.
This saves you from having to copy and dial back to that number
manually.
1 Press Menu/Set, 0, 3.
2 Press ▲ or ▼ to select
DISPLAY ID, and press
Menu/Set.
The caller ID of the last call will appear on the display. If no ID
is stored, the beeper will sound and NO CALLER ID will
appear on the display.
3 Press ▲ or ▼ to scroll through the Caller IDs in the memory,
and press Menu/Set to automatically dial the Caller ID
number. Wait until the screen prompts you to press the
Fax Start key.
4 Press Fax Start.
5 If you wish to send a fax, insert
a document into the ADF.
Then press Fax Start.
To cancel the Call Reply (for example, when you selected the
Wrong Caller ID), simply press Stop/Exit and begin again; the
Caller ID will not be lost.
DISPLAY ID
DIALLING
TELEPHONE

Question & answers

my T106 will not ring when receiving incoming calls even though other extensions in the house do so. T106 displays the message "pick up phone". How do I remedy this , the fax function is no longer essential.

Published on 4 months ago by richard rixson

Ask a question about the Brother FAX-T106

Have a question about the Brother FAX-T106 but cannot find the answer in the user manual? Perhaps the users of ManualsCat.com can help you answer your question. By filling in the form below, your question will appear below the manual of the Brother FAX-T106. Please make sure that you describe your difficulty with the Brother FAX-T106 as precisely as you can. The more precies your question is, the higher the chances of quickly receiving an answer from another user. You will automatically be sent an e-mail to inform you when someone has reacted to your question.