Brother DS-620 manual

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  • Brand: Brother
  • Product: Scanner
  • Model/name: DS-620
  • Filetype: PDF
  • Available languages: English, Dutch, German, Swedish

Table of Contents

Page: 1
i
Using the documentation
Thank you for buying a Brother machine! Reading the documentation will help you make the most of your
machine.
Symbols and conventions used in the documentation
The following symbols and conventions are used throughout the documentation.
IMPORTANT IMPORTANT indicates a potentially hazardous situation which, if not avoided, may
result in damage to property or loss of product functionality.
NOTE Notes tell you how you should respond to a situation that may arise or give tips
about how the operation works with other features.
Bold Bold style identifies keys on the machine or computer screen.
Italics Italicized style emphasizes an important point or refers you to a related topic.
NOTE
• For DSmobile 720D users: This guide uses DSmobile 620 screen images, unless otherwise indicated.
• If you are using a tablet running Windows®
, you can make your selections either by tapping the screen or
by clicking with your mouse.
Page: 2
ii
Trademarks
The Brother logo, Brother and DSmobile are registered trademarks of Brother Industries, Ltd.
Apple, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the United States and other
countries.
Windows and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation in the
United States and / or other countries.
Nuance, the Nuance logo and PaperPort are trademarks or registered trademarks of Nuance
Communications, Inc. or its affiliates in the United States and / or other countries.
Any trade names and product names of companies appearing on Brother products, related
documents and any other materials are all trademarks or registered trademarks of those respective
companies.
Page: 3
iii
Table of Contents
1 General Information 1
Scanner overview .....................................................................................................................................1
LED indications .........................................................................................................................................2
2 Installing the Scanner Driver and Scanning Software 3
For Windows® users .................................................................................................................................3
For Macintosh users .................................................................................................................................5
3 Document Specifications 6
Acceptable documents .............................................................................................................................6
Unacceptable documents .........................................................................................................................7
Documents recommended for use with the Carrier Sheet ........................................................................7
4 Scan Preparation 9
Loading a document .................................................................................................................................9
Loading the Carrier Sheet .......................................................................................................................10
Important Carrier Sheet tips .............................................................................................................11
5 Scanning Applications and Settings 12
Choosing your scanning software ...........................................................................................................12
Using DSmobileCapture (for Windows®) ................................................................................................13
Changing DSmobileCapture scan settings (for Windows®) ....................................................................16
File settings ......................................................................................................................................16
Image settings ..................................................................................................................................17
Paper settings ...................................................................................................................................18
Preview settings ...............................................................................................................................20
Options settings ................................................................................................................................21
Imprinter settings ..............................................................................................................................22
Information ........................................................................................................................................23
Using DSmobileCapture (for Macintosh) ................................................................................................24
Changing DSmobileCapture scan settings (for Macintosh) ....................................................................25
Image settings ..................................................................................................................................25
File settings ......................................................................................................................................27
Paper settings ...................................................................................................................................28
Options settings ................................................................................................................................29
Information ........................................................................................................................................30
Using Button Manager V2 (for Windows®) .............................................................................................31
Scanning methods ............................................................................................................................33
Scan buttons in the Button Manager V2 Button Panel (for Windows®) ..................................................34
Scan to an image ..............................................................................................................................34
Scan to BR-Docs ..............................................................................................................................34
Scan to an application ......................................................................................................................35
Scan to an email ...............................................................................................................................35
Scan to a printer ...............................................................................................................................36
Scan to shared folder .......................................................................................................................36
Page: 4
iv
Scan to a FTP server ........................................................................................................................36
6 Scanner Calibration 37
Calibration using software (for Windows®) .............................................................................................37
Calibration using software (for Macintosh) .............................................................................................40
7 Scanner Maintenance 42
Cleaning the outside of your scanner .....................................................................................................42
Cleaning the inside of your scanner .......................................................................................................42
8 Troubleshooting 44
Error and maintenance messages ..........................................................................................................44
Troubleshooting ......................................................................................................................................45
A Appendix A 50
Specifications ..........................................................................................................................................50
General .............................................................................................................................................50
Scanner ............................................................................................................................................51
Interfaces ..........................................................................................................................................52
Computer requirements ....................................................................................................................52
B Appendix B 53
Contacting Brother ..................................................................................................................................53
Register your product .......................................................................................................................53
Frequently asked questions (FAQs) .................................................................................................53
For customer service ........................................................................................................................54
Technical support (for PageManager and BizCard) ...............................................................................55
Page: 5
1
1
1
Scanner overview
Front
1 Top cover
2 Start button
• (For Windows®
)
Press to start scanning while using Button Manager V2.
For more information, see Using Button Manager V2 (for Windows®) on page 31.
• (For Macintosh)
Press to start scanning while using DSmobileCapture.
For more information, see Using DSmobileCapture (for Macintosh) on page 24.
3 Document guide
4 Feeder slot
5 Left edge
General Information 1
1
2
5
4
3
Page: 6
General Information
2
1
Rear
1 Micro USB port
2 Paper ejection slot
LED indications
LED indication Machine Status
No light The machine is not connected to your computer.
Green light The machine is ready to scan.
Blinking green The machine is scanning a document.
Rapidly blinking red Some error occurred. The top cover is open, or a document is jammed.
2
1
2
1
DS-620 DS-720D
Page: 7
3
2
2
For Windows® users
NOTE
• Make sure that your computer is ON and you are logged on with Administrator rights.
• DO NOT connect the Micro USB Cable yet.
• If your computer does not have a DVD-ROM drive, the supplied DVD-ROM does not contain drivers for
your operating system, or you want to download manuals and utilities, visit your model page at
http://solutions.brother.com/.
a Insert the DVD-ROM.
b When the Setup screen appears, click Install Scanner Driver and follow the on-screen instructions.
NOTE
• If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the
CD-ROM icon, and then double-click AutoRun.exe.
• When you install the scanner driver, DSmobileCapture (a scanning application) will be installed at the
same time. For more information on using DSmobileCapture, see Using DSmobileCapture (for Windows®)
on page 13.
Installing the Scanner Driver and
Scanning Software 2
Page: 8
Installing the Scanner Driver and Scanning Software
4
2
c Click Additional Applications to install any of these applications during setup.
• Button Manager V2: document scanning and storing (in specified destinations)
• PaperPort™ 12SE: document scanning, editing and management
• Presto! BizCard 6: business card scanning, editing and management
• BR-Receipts: receipt scanning, editing and management
NOTE
• To register your product and download BR-Receipts (included with DS-720D; available for purchase with
DS-620), click Download BR-Receipts to access the Brother Online site at
http://www.brother.com/product/brotheronline/.
• For more information on which scanning application will work best for you, see Choosing your scanning
software on page 12.
Page: 9
Installing the Scanner Driver and Scanning Software
5
2
For Macintosh users
NOTE
• Make sure that your computer is ON and you are logged on with Administrator rights.
• DO NOT connect the Micro USB Cable yet.
• If your computer does not have a DVD-ROM drive, the supplied DVD-ROM does not contain drivers for
your operating system, or you want to download manuals and utilities, visit your model page at
http://solutions.brother.com/.
a Insert the DVD-ROM.
b Double-click on the DVD icon, and then double-click DS-620 (DS-720D).
c Double-click on Brother DS-620 (DS-720D) and follow the on-screen instructions to install the scanner
driver.
NOTE
When you install the scanner driver, DSmobileCapture (a scanning application) will be installed at the
same time. For more information on using DSmobileCapture, see Using DSmobileCapture (for Macintosh)
on page 24.
d Click one of these folders to install the application during setup.
• Presto! PageManager 9: document scanning, editing and management
• Presto! BizCard 6: business card scanning, editing and management
• BR-Receipts: receipt scanning, editing and management
NOTE
• Clicking Presto! PageManager or Presto! BizCard will bring you to NewSoft Technology Corporation’s
website. Download the application from this website.
• To register your product and download BR-Receipts (included with DS-720D; available for purchase with
DS-620), double-click BR-Receipts to access the Brother Online site at
http://www.brother.com/product/brotheronline/.
• For more information on which scanning application will work best for you, see Choosing your scanning
software on page 12.
Page: 10
6
3
3
Acceptable documents
Document Specifications 3
Standard Paper Length 1 side scan
3.5 in. to 32 in. (90 mm to 812.8 mm)
2 side scan (DS-720D only)
3.5 in. to 16 in. (90 mm to 406.4 mm)
Width 2.2 in. to 8.5 in. (55 mm to 215.9 mm)
Weight 16 lb to 28 lb (60 g/m2
to 105 g/m2
)
To scan thinner document, use the Carrier Sheet (see Loading
the Carrier Sheet on page 10).
Maximum Number of Pages 1 page (1 sheet)
Standard Paper Size A4 8.3 × 11.7 in. (210 × 297 mm)
A5 5.8 × 8.3 in. (148 × 210 mm)
A6 4.1 × 5.8 in. (105 × 148 mm)
A7 2.9 × 4.1 in. (74 × 105 mm)
A8 2.0 × 2.9 in. (52 × 74 mm)
B5 7.2 × 10.1 in. (182 × 257 mm)
B6 5.0 × 7.2 in. (128 × 182 mm)
B7 3.6 × 5.0 in. (91 × 128 mm)
B8 2.5 × 3.6 in. (64 × 91 mm)
Legal 8.5 × 14 in. (215.9 × 355.6 mm)
Letter 8.5 × 11 in. (215.9 × 279.4 mm)
Plastic Cards
(DS-620: non-em-
bossed cards only)
Length 1.57 in. to 3.4 in. (40 mm to 86 mm)
Width 1.57 in. to 3.4 in. (40 mm to 86 mm)
Standard Size (ISO) 3.37 × 2.13 × 0.03 in. (85.6 × 54.0 × 0.76 mm)
Material Plastic (PET)
Type Plastic card such as a driver’s license or an insurance card
Thickness Less than 0.031 in. (0.8 mm)
Maximum Number of Pages 1 page (1 sheet)
Receipts Length 1 side scan
3.5 in. to 32 in. (90 mm to 812.8 mm)
2 side scan (DS-720D only)
3.5 in. to 16 in. (90 mm to 406.4 mm)
Width 2.2 in. to 8.5 in. (55 mm to 215.9 mm)
Thickness More than 0.016 in. (0.04 mm)
Maximum Number of Pages 1 page (1 sheet)
Page: 11
Document Specifications
7
3
Unacceptable documents
„ Documents with paper clips or staples
„ Documents with wet ink
„ Fabrics, metallic sheets, overhead projector sheets
„ Glossy or mirrored media
„ Embossed plastic cards
„ Documents that exceed recommended thicknesses
Documents recommended for use with the Carrier Sheet
Use the supplied Carrier Sheet when you scan the following:
„ Documents with a carbon sheet attached on the back
„ Documents written in pencil
„ Documents narrower than 2.2 in. (55 mm) wide
„ Documents shorter than 3.5 in. (90 mm) long
„ Documents of uneven thickness, such as envelopes
„ Documents with large wrinkles or curls
„ Bent or damaged documents
„ Documents that use tracing paper
„ Documents that use coated paper
„ Photographs (photographic paper)
„ Documents printed on perforated paper
„ Documents printed on unusually-shaped paper (not square or rectangle)
„ Documents with photos, notes, or stickers affixed to them
„ Documents that use carbonless paper
„ Documents that use loose-leaf paper or any paper with holes in it
„ Photographic negatives
For more information about using the Carrier Sheet when scanning, see Loading the Carrier Sheet on
page 10.
CAUTION
To avoid cutting yourself, do not slide or scrape your hand or fingers along the edges of the Carrier Sheet.
Page: 12
Document Specifications
8
3
IMPORTANT
• Do not place the Carrier Sheet in direct sunlight or in an area subject to high temperatures and high
humidity, or the Carrier Sheet may warp.
• Do not place large or heavy objects on the Carrier Sheet when it is lying flat.
• Do not bend or pull the Carrier Sheet. If it becomes damaged, it may not be acceptable for scanning, and
should not be used.
Page: 13
9
4
4
Loading a document
IMPORTANT
• Insert only one page into the scanner at a time. Insert the next page only after the first one is completely
scanned. Inserting more than one page at a time may cause your scanner to malfunction.
• DO NOT pull on the document while it is feeding.
• DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted, or taped.
• DO NOT try to scan cardboard or fabric.
NOTE
• Make sure there is enough space behind the paper ejection slot. The scanned document will be ejected
from the rear of the scanner.
• Make sure documents that have ink or correction fluid on them are completely dry.
• Certain types of plastic cards may be scratched when scanned. To prevent damage to the card, we
recommended using the Carrier Sheet. For more information, see Loading the Carrier Sheet on page 10.
a Set your document a face up in the feeder slot b and align the left edge of the page with the left edge
of the feeder slot c.
To scan a plastic card a, set the card top edge first into the feeder slot b and align the left edge of the
card with the left edge of the feeder slot c.
For DS-720D: When you perform duplex scanning, insert the first page face up into the feeder slot.
b Slide the document guide d until it touches the right side of the document.
c Gently insert the document until you feel its top edge touch the inside of the scanner.
Scan Preparation 4
1
2
4
3 2
4
1
3
Page: 14
Scan Preparation
10
4
Loading the Carrier Sheet
NOTE
Make sure documents that have ink or correction fluid on them are completely dry.
a Set the document you want to scan in the left corner of the Carrier Sheet and align the top of the
document with the top left corner of the Carrier Sheet.
b Set the Carrier Sheet a, document face up, with the black edge first in the feeder slot b and align the
left edge of the Carrier Sheet with the left edge of the feeder slot c.
For DS-720D: When you perform duplex scanning, insert the first page face up into the feeder slot.
c Slide the document guide d against the right side of the Carrier Sheet.
d Gently insert the Carrier Sheet until you feel its top edge touch the inside of the scanner.
1
2
4
3
Page: 15
Scan Preparation
11
4
Important Carrier Sheet tips
„ To avoid document jams, do not load the Carrier Sheet upside down. For more information, see Loading
the Carrier Sheet on page 10.
„ To avoid document jams, do not put several small documents into the Carrier Sheet at the same time.
Insert only one document into the Carrier Sheet at a time.
„ Do not write on the Carrier Sheet, as the writing may be seen in scanned documents. If the Carrier Sheet
becomes dirty, wipe it with a dry cloth.
„ Do not leave documents in the Carrier Sheet for extended periods of time, as the printing on the
documents may bleed through onto the Carrier Sheet.
Page: 16
12
5
5
Choosing your scanning software
After downloading the scanner drivers, select a scanning software application for saving scanned images to
your computer. Brother has supplied several options for you on the DVD-ROM; use this table to help
determine which of the included scanning applications will work best for you:
NOTE
• Clicking Presto! PageManager or Presto! BizCard will bring you to NewSoft Technology Corporation’s
website. Download the application from this website.
• To register your product and download BR-Receipts (included with DS-720D; available for purchase with
DS-620), double-click BR-Receipts to access the Brother Online site at
http://www.brother.com/product/brotheronline/.
Scanning Applications and Settings 5
Software Function For more information
DSmobileCapture Document scanning, browsing and filing For Windows®: See Using DSmobileCap-
ture (for Windows®) on page 13.
For Macintosh: See Using DSmobileCap-
ture (for Macintosh) on page 24.
Button Manager V2
(Windows® only)
Document scanning and storing (in speci-
fied destinations)
See the software’s user instructions or Us-
ing Button Manager V2 (for Windows®) on
page 31.
Nuance PaperPort™
12SE
(Windows®
only)
Document scanning, OCR scanning, edit-
ing and management
See the software’s user instructions.
Presto! PageManager 9
(Macintosh only)
Document scanning, OCR scanning, edit-
ing and management
See the software’s user instructions.
Presto! BizCard 6 Business card scanning, editing and man-
agement
See the Presto! BizCard User’s Manual
which will be downloaded onto your com-
puter when you download the software.
BR-Receipts
(for DS-620 only: available
for purchase)
Receipt scanning and management See the software’s user instructions.
Page: 17
Scanning Applications and Settings
13
5
Using DSmobileCapture (for Windows®)
a Connect the supplied Micro USB Cable to the Micro USB port at your scanner. Connect the cable to your
computer.
b Double-click the DSmobileCapture shortcut on your desktop.
c The Select Scanner Model dialog box appears. Select TWAIN under Driver Type and select Brother
DS-620 (DS-720D) under Scanner Model, and then click OK.
d DSmobileCapture launches.
Page: 18
Scanning Applications and Settings
14
5
e Change the scanning settings, if needed.
For more information on changing settings, see Changing DSmobileCapture scan settings (for
Windows®
) on page 16.
f Insert a document into your scanner.
g Click Scan . Your scanner starts scanning.
A thumbnail of the scanned image appears in the DSmobileCapture screen and the scanned image will
be saved in the directory you specified in step 5.
Check the scan result just in case.
Page: 19
Scanning Applications and Settings
15
5
h For continuous scanning, insert the next document into the scanner while Waiting for next job... screen
appears. When the document is inserted, scanning will start automatically.
To stop the continuous scanning, click Cancel on Waiting for next job... screen.
NOTE
• To change the time delay when waiting for the next job, see Paper settings on page 18.
• To save multiple documents as one file, choose Multi-page PDF or Multi-page TIFF from the File Format
drop-down list.
Page: 20
Scanning Applications and Settings
16
5
Changing DSmobileCapture scan settings (for Windows®)
File settings
(1) Setup Change scanner properties.
(2) File Format Change the file format.
Select the format you want from the drop-down list.
(3) Path Specify the directory where you want to save scanned images.
(4) Fit Page You can view and size the scanned image.
You cannot use Fit Page when PDF or Multi-page PDF is chosen in File Format.
(5) Actual Size (100%) You can view the scanned image in Actual Size (100%).
You cannot use Actual Size (100%) when PDF or Multi-page PDF is chosen in
File Format.
(2)
(1) (3) (4) (5)
Page: 21
Scanning Applications and Settings
17
5
Image settings
Click Setup , and then click the Image tab to choose image type and to set basic scan settings.
NOTE
This image is from the DS-720D.
(1) Image Selection Box Choose the type of document you want to scan.
(2) Duplex (DS-720D only) Select the Duplex check box to perform Duplex (2 side) scanning.
(3) Brightness Adjusts the lightness or darkness of an image. The range is from -100 to +100. The
factory default is 0.
(4) Contrast Adjusts the range between the darkest and the lightest shades in the image. The
range is from -100 to +100. The factory default is 0.
(5) Resolution Determine the quality of the scanned image. The factory default is 200 dpi.
(6) Invert Reverse the brightness and the colors in the image.
(7) Profiles Save or change the scanning setting in the dialog box of Scanner Properties.
(8) Defaults Reset values in this and all other Properties tabs to the original factory settings.
(1)
(6)
(3)
(4)
(5)
(8)
(2)
(7)
Page: 22
Scanning Applications and Settings
18
5
Paper settings
Click Setup , and then click the Paper tab to define values related to image output.
(1) Cropping Cropping allows you to capture a portion of the scanned document.
„ Automatic
Choose Automatic to allow the software to adjust the cropping window according
to the document size. Use this option for batches of mixed-sized documents.
„ Fix for Transfer
Choose Fix for Transfer if you want the ability to define the area or zone to be
imaged. Use for batches of same-sized documents.
(1)
(2)
(3)
(5)
(6)
(7)
(4)
Page: 23
Scanning Applications and Settings
19
5
(2) Scan Area Choose your paper size from the drop-down list or create a custom paper size by
clicking Add in the drop-down list.
If you selected Fix for Transfer in Cropping (1), define the X-Offset and
Y-Offset or specify Width and Length to redefine the scan area. The Display
Area (4) in this screen displays image placement as you change the values.
• X-Offset - the distance from the left edge of the document to the left edge of the
scanned area.
• Y-Offset - the distance from the top edge of the document to the top edge of the
scanned area.
• Width - the width of the scanned area.
• Length - the length of the scanned area.
• Use these arrows (or your mouse) to move the scan area; you can view
the results in the Display Area of this screen.
(3) Adjustment Adjustment allows you to add a specific margin at left, right, top and bottom of
your image. This may help to reduce possible corner clipping on any skewed im-
ages. Select a value from 0 to +5 mm. The Adjustment result will not appear in
the Display Area.
(4) Display Area Displays image placement as you change the values in Scan Area (2).
(5) Unit Unit allows you to define your preferred measurement system. Select Inches, Mil-
limeters, or Pixels from the drop-down list.
(6) Transfer Timeout Transfer Timeout allows you to set the amount of time (in seconds) the scanner
will wait before starting automatic scan after the first scan job is completed. When
you have many separate documents that need to be scanned with the same scan
settings, this feature is especially useful. The default time is 30 seconds.
The value ranges from 0 to 60 seconds.
(7) Defaults Reset values in this and all other Properties tabs to the original factory settings.
Page: 24
Scanning Applications and Settings
20
5
Preview settings
Click Setup , and then click the Preview tab to preview your image before the final scan so that you
can set your scan area correctly.
NOTE
If you chose Automatic cropping, in the Paper tab screen, you cannot preview your scan on this screen.
(1) Preview Window When you click Preview (3), the scanned image will appear in this area. This pre-
view image lets you define your scan area.
(2) Defaults Reset values in this and all other Properties tabs to the original factory settings.
(3) Preview Click to start the preview scan. The scanned image will appear in the Preview
Window (1). Note that the scanned image is only for the preview and will not be
saved.
(3)
(1)
(2)
Page: 25
Scanning Applications and Settings
21
5
Options settings
Click Setup , and then click the Options tab to set additional image processing settings or calibrate
your scanner.
NOTE
This image is from the DS-720D.
(1) Flip Side Rotation
(DS-720D only)
„ Book
Select Book to maintain the same image orientation on the reverse side of the out-
put page.
„ Fanfold
Select Fanfold to rotate the image orientation 180 degrees on the reverse side of
the output page.
(2) Rotation Choose the rotation angle from the drop-down list if you want to rotate your
scanned image.
(3) Calibration Calibrate the scanner.
For more information, see Calibration using software (for Windows®) on page 37.
(4) Defaults Reset values in this and all other Properties tabs to the original factory settings.
(2)
(3)
(4)
(1)
Page: 26
Scanning Applications and Settings
22
5
Imprinter settings
Click Setup , and then click the Imprinter tab to print alphanumeric characters, date, time, document
count and custom text on your scanned images.
(1) Digital Imprinter Select Digital Imprinter to print the message on the front of your scanned image.
(2) Print All Select the Print All check box to print your print string (message) on all pages of
your document. Clear the Print All check box to print the print string on the first
page only.
(3) Custom Type the text you want to print.
(4) Counter Displays the page count for the scan session.
(5) Date / Time Select a format from the drop-down list if you want to include the date and time in
your print string.
(6) Custom Font Click the drop-down list to select a font for your print string.
(7) Font Attributes Select a font attribute from the drop-down list. Options include Normal, Underline,
Double, or Bold.
(8) String Orientation Select a print string orientation from the drop-down list. Options include Normal,
Rotated, Vertical, Vertical Inversion, 90 Degrees CW or 90 Degrees CCW.
(9) Print Position Select the position of your print string from the drop-down list. Options include Top,
Middle, Bottom, or Custom. If you choose Custom, enter the X Offset and Y Off-
set values to specify the position.
(10) More Click More... to set Size, Density and Transparency for your print string.
(11) Defaults Reset values in this and all other Properties tabs to the original factory settings.
(2)
(3)
(1)
(4) (5)
(6)
(11)
(7)
(8) (9)
(10)
Page: 27
Scanning Applications and Settings
23
5
Information
Click Setup , and then click the Information tab to view system and scanner information.
Page: 28
Scanning Applications and Settings
24
5
Using DSmobileCapture (for Macintosh)
a Connect the supplied Micro USB Cable to the Micro USB port on your scanner. Connect the cable to
your computer.
b Double-click the DSmobileCapture shortcut on your desktop.
c DSmobileCapture launches.
d Change the scanning settings, if needed.
For more information on changing settings, see Changing DSmobileCapture scan settings (for
Macintosh) on page 25.
e Insert a document into your scanner.
f Click Scan in the DSmobileCapture screen or press the scanner’s Start button.
Your scanner starts scanning. The scanned image will be saved in the directory you specified in step 4.
Check the scan result just in case.
Page: 29
Scanning Applications and Settings
25
5
Changing DSmobileCapture scan settings (for Macintosh)
Image settings
Click the Image tab to choose image type and to set several basic scan settings.
NOTE
This image is from the DS-720D.
(1) Image Selection Box Choose the type of document you want to scan.
(2) Duplex (DS-720D only) Select the Duplex check box to perform Duplex (2 side) scanning.
(3) Brightness Adjusts the lightness or darkness of an image. The range is from -100 to +100. The
factory default is 0.
(4) Contrast Adjusts the range between the darkest and the lightest shades in the image. The
range is from -100 to +100. The factory default is 0.
(5) Resolution Determine the quality of the scanned image. The factory default is 200 dpi.
(6) Invert Reverse the brightness and the colors in the image.
(7) Page Size Page Size allows you to capture a portion of the scanned document. Choose your
paper size from the Page Size pop-up list.
(8) Profiles Save or change the scanning setting in the dialog box of Scanner Properties.
(9) Default Reset values in this and all other Properties tabs to the original factory settings.
(1)
(7)
(8)
(3)
(4)
(5)
(6)
(10)
(9)
(2)
Page: 30
Scanning Applications and Settings
26
5
(10) Preview Window Click to preview your image before final scan. This preview image lets you define
your scan area.
When you click Preview, scanning for the preview starts and the scanned image
will appear in the Preview Window. Note that the scanned image is only for the
preview and will not be saved.
Page: 31
Scanning Applications and Settings
27
5
File settings
Click the File tab to configure the settings related to the file name and the directory where you want to save
the scanned image.
(1) Directory Specify the directory where you want to save scanned images.
(2) File Name Set the rule for the file name of the scanned image.
(3) Digits Determine the starting number of the sequence number that is included in the file
name.
(4) Sample Preview the file name that you set.
(5) When file names are the
same
Change the file name if the same name already exists in the directory you chose
in Directory.
(6) File Format Choose the file format for the scanned image.
When you choose TIFF or PDF, the Multi Page Output option is available.
You can continue to scan the next document after the first scan job is completed.
(7) Scan to Choose the destination to send the scanned image.
(8) Default Reset values in this and all other Properties tabs to the original factory settings.
(9) Preview Window Click to preview your image before final scan. This preview image lets you define
your scan area.
When you click Preview, scanning for the preview starts and the scanned image
will appear in the Preview Window. Note that the scanned image is only for the
preview and will not be saved.
(1)
(2)
(4)
(5)
(6)
(7)
(8)
(3)
(9)
Page: 32
Scanning Applications and Settings
28
5
Paper settings
Click the Paper tab to define values related to image output.
(1) Page Size Page Size allows you to capture a portion of the scanned document.
Choose your paper size from the Page Size pop-up list, define the X Offset and
Y Offset values or specify Width and Length to define your scanned area. Click
Preview Window (4) to preview image placement as you change the values.
• X Offset - the distance from the left edge of the document to the left edge of the
scanned area.
• Y Offset - the distance from the top edge of the document to the top edge of the
scanned area.
• Width - the width of the scanned area.
• Length - the length of the scanned area.
(2) Unit Unit allows you to define your preferred measurement system. Select Inches, Mil-
limeters, or Pixels from the pop-up list.
(3) Default Reset values in this and all other Properties tabs to the original factory settings.
(4) Preview Window Click to preview your image before final scan. This preview image lets you define
your scan area.
When you click Preview, scanning for the preview starts and the scanned image
will appear in the Preview Window. Note that the scanned image is only for the
preview and will not be saved.
(1)
(3)
(2)
(4)
Page: 33
Scanning Applications and Settings
29
5
Options settings
Click the Options tab to set some additional image processing settings or calibrate your scanner.
(1) Rotation Degrees Choose the rotation angle from the pop-up list if you want to rotate your scanned
image.
(2) Mirror Select the Mirror check box to reverse your image.
(3) Calibration Calibrate the scanner.
For more information, see Calibration using software (for Macintosh) on page 40.
(4) Default Reset values in this and all other Properties tabs to the original factory settings.
(5) Preview Window Click to preview your image before final scan. This preview image lets you define
your scan area.
When you click Preview, scanning for the preview starts and the scanned image
will appear in the Preview Window. Note that the scanned image is only for the
preview and will not be saved.
(1)
(2)
(3)
(4) (5)
Page: 34
Scanning Applications and Settings
30
5
Information
Click the Information tab to view system and scanner information.
(1) Language Choose the language you want to display from the pop-up list.
(1)
Page: 35
Scanning Applications and Settings
31
5
Using Button Manager V2 (for Windows®)
NOTE
• For more detailed instructions, see the Button Manager V2 User’s Guide from the application’s help menu.
• To see the help menu, right-click the Button Manager V2 icon on the system tray, and then click
Help.
Use either one of these two methods to launch Button Manager V2 Button Panel.
To display the shortcut icon and launch Button Manager V2 Button Panel from your system
tray
a Connect the Micro USB Cable to the Micro USB port on your scanner. Connect the Micro USB Cable to
a USB port on your computer.
b Click the Button Manager V2 icon on the system tray at the bottom right corner of your computer
screen.
c Button Manager V2 Button Panel launches.
Page: 36
Scanning Applications and Settings
32
5
To launch Button Manager V2 Button Panel from the Windows® Start button
a Click Start > All Programs > Brother DS-620 (DS-720D) Scanner > Button Manager > Button
Manager V2.
b When the Select Scanner Model dialog box appears, select your scanner model from the list, and then
click OK.
c Button Manager V2 Button Panel launches.
Page: 37
Scanning Applications and Settings
33
5
Scanning methods
There are two ways to scan using Button Manager V2. If necessary, check or change scan settings before
scanning.
To scan using the scan button on Button Manager V2 Button Panel
a Insert a document into your scanner.
b Launch Button Manager V2 Button Panel.
c If necessary, right-click the desired scan button in the Button Manager V2 Button Panel to change scan
settings.
For more information, see the Button Manager V2 User’s Guide.
d Click the scan button you want to use in the Button Manager V2 Button Panel to start scanning.
To scan using the Start button on your scanner
a Insert a document into your scanner.
b Launch Button Manager V2 Button Panel.
c If necessary, right-click the desired scan button in the Button Manager V2 Button Panel to change scan
settings.
For more information, see the Button Manager V2 User’s Guide.
d Select the check box to the left of the scan button you want to use.
e Press the Start button on your scanner to start scanning.
Page: 38
Scanning Applications and Settings
34
5
Scan buttons in the Button Manager V2 Button Panel (for
Windows®)
Scan to an image
Use this option to open the scanned image in a specific application. Note that the application must already
be open and running on your computer.
To change scan settings, right-click the Scan button (see the Button Manager V2
User’s Guide).
a Insert a document into your scanner.
b Launch Button Manager V2 Button Panel.
c Click Scan .
When scanning is complete, the scanned image will be inserted to your open and running application.
Check the scan result just in case.
NOTE
• If no application launches or the application is minimized, the scanned image will be saved in a predefined
folder (for more information about changing the folder path, see the Button Manager V2 User’s Guide).
• If two or more applications are open, the scanned image will appear in the active application.
Scan to BR-Docs
Use this option to save scanned image in BR-Docs.
To change scan settings, right-click the BR-Docs button.
a Insert a document into your scanner.
b Launch Button Manager V2 Button Panel.
c Click BR-Docs to start scanning.
When scanning is complete, the scanned image will be sent directly to BR-Docs.
Check the scan result just in case.
NOTE
For more information about BR-Docs, see the Button Manager V2 User’s Guide.
Page: 39
Scanning Applications and Settings
35
5
Scan to an application
Use this option to open the scanned image with a application that you choose from a list.
To change scan settings, right-click the Scan to App button.
a Insert a document into your scanner.
b Launch Button Manager V2 Button Panel.
c Click Scan to App to start scanning.
When scanning is complete, the scanned image will be opened with the application you chose from the
displayed list.
Check the scan result just in case.
Scan to an email
Use this option to attach the scanned image to an email.
To change scan settings or email software, right-click the E-mail button.
a Insert a document into your scanner.
b Launch Button Manager V2 Button Panel.
c Click E-mail to start scanning.
When scanning is complete, your email software launches and the scanned image will be attached to a
blank email.
Check the scan result just in case.
Page: 40
Scanning Applications and Settings
36
5
Scan to a printer
Use this option to print the scanned image from your default printer.
To change scan settings or destination printer, right-click the Printer button.
a Insert a document into your scanner.
b Launch Button Manager V2 Button Panel.
c Click Printer to start scanning.
When scanning is complete, the scanned image will be printed from your default printer.
Check the scan result just in case.
Scan to shared folder
Use this option to save the scanned image in a shared folder on your network.
To change scan settings, right-click the Shared Folder button.
a Insert a document into your scanner.
b Launch Button Manager V2 Button Panel.
c Click Shared Folder to start scanning.
When scanning is complete, the scanned image will be sent directly to the shared folder.
Check the scan result just in case.
Scan to a FTP server
Use this option to save the scanned image in a folder on your FTP server.
To change scan settings, right-click the FTP button.
a Insert a document into your scanner.
b Launch Button Manager V2 Button Panel.
c Click FTP to start scanning.
When scanning is complete, the scanned image will be sent directly to the folder on your FTP server.
Check the scan result just in case.
Page: 41
37
6
6
Calibrate your scanner only if the scanned images start to look fuzzy, the color looks abnormal (darker than
normal), after 8,000 scans, or if the scanner has been stored without being used for a long time.
You will need the Calibration Sheet that came with your scanner to successfully perform calibration.
Calibration using software (for Windows®)
a Double-click the DSmobileCapture shortcut on your desktop.
b The Select Scanner Model dialog box appears. Select TWAIN under Driver Type, select Brother DS-
620 (DS-720D) under Scanner Model, and then click OK.
c DSmobileCapture launches.
d Click Setup .
Scanner Calibration 6
Page: 42
Scanner Calibration
38
6
e Click the Options tab.
f Click Calibration to start calibrating the scanner.
g A message appears, prompting you to insert the Calibration Sheet.
Page: 43
Scanner Calibration
39
6
h Hold the edges of the Calibration Sheet and insert it into the feeder slot as shown below.
Click Yes.
NOTE
Hold only the edges of the Calibration Sheet and be careful not to touch the white or black area. Leaving
marks or fingerprints on this sheet can cause errors in calibration.
i Scanning starts automatically.
j After the Calibration Sheet is scanned, a Calibration was successful message appears on your
screen, indicating that calibration is finished. Click OK to end calibration, and then click OK to close the
Options screen.
NOTE
If a Calibration failed message appears on your screen, remove the Micro USB Cable from your
computer. Reconnect the Micro USB Cable to the computer and perform the calibration again. If calibration
fails again, check the scanner’s print head to ensure it is clean.
Page: 44
Scanner Calibration
40
6
Calibration using software (for Macintosh)
a Double-click the DSmobileCapture shortcut on your desktop.
b DSmobileCapture launches.
c Click the Options tab.
d Click Calibration to start calibrating the scanner.
e A message appears, prompting you to insert the Calibration Sheet.
Page: 45
Scanner Calibration
41
6
f Hold the edges of the Calibration Sheet and insert it into the feeder slot as shown below.
Click OK.
NOTE
Hold only the edges of the Calibration Sheet and be careful not to touch the white or black area. Leaving
marks or fingerprints on this sheet can cause errors in calibration.
g Scanning starts automatically.
h After the Calibration Sheet is scanned, a Calibration was successful message appears on your
screen, indicating that calibration finished successfully. Click OK to end calibration.
NOTE
If a Calibration failed message appears on your screen, remove the Micro USB Cable from your
computer. Reconnect the Micro USB Cable to the computer and perform the calibration again. If calibration
fails again, check the scanner’s print head to ensure it is clean.
Page: 46
42
7
7
IMPORTANT
Do not use any solvents or corrosive liquid, such as alcohol, kerosene, etc., to clean any part of the
scanner, or the plastic may be permanently damaged.
Cleaning the outside of your scanner
To prevent dust accumulation, we recommend cleaning the exterior of your scanner periodically.
a Remove the Micro USB Cable from both your scanner and your computer.
b Wipe the outside of the scanner with a dry, soft, lint-free cloth.
If necessary, wipe the exterior with a cloth lightly dampened with water or diluted detergent, and finish
with a dry cloth.
c Reconnect the Micro USB Cable to your scanner and your computer.
Cleaning the inside of your scanner
To maintain the scanned image quality, clean the interior of your scanner periodically. If vertical lines or
stripes appear on scanned images, this indicates that it is time to clean your scanner.
a Remove the Micro USB Cable from both your scanner and your computer.
b Open the scanner’s top cover.
Scanner Maintenance 7
Page: 47
Scanner Maintenance
43
7
c Gently wipe the glass and feed rollers with the supplied cleaning cloth.
d Close the top cover.
e Reconnect the Micro USB Cable to your scanner and your computer.
Page: 48
44
8
8
IMPORTANT
For technical help, you must contact the Customer Service center in the country where you bought the
scanner. For more information, see For customer service on page 54. Calls must be made from within
that country.
If you think there is a problem with your scanner, check the chart below and follow the suggestions.
Most problems can be easily resolved by yourself. If you need additional help, go to the Brother Solutions
Center at http://solutions.brother.com/ for more FAQs and troubleshooting tips.
Using non-Brother supplies may affect scan quality, hardware performance and product reliability.
Error and maintenance messages
Troubleshooting 8
Error message Cause Action
Driver busy The scanning application in use
crashed or the scanner driver is
locked with administrator rights.
Remove the Micro USB Cable from
your computer. Reconnect the Micro
USB Cable to the computer, and
launch the application again.
A document is jammed. Please open
the top cover and remove the
jammed paper by pulling it forward,
then try again.
A document is jammed. Open the top cover and remove the
document by pulling it forward, then
close the top cover.
The cover of the manual document
feeder is open.
Your scanner’s top cover is open
when scanning starts.
Close the top cover and start scan-
ning again.
No paper in the manual document
feeder
No document is set in the feeder slot. Set your document in the feeder slot
and start scanning again.
Cannot find the scanner. Your scanner is not connected to
your computer.
Confirm that the Micro USB Cable
connecting the scanner to the com-
puter is properly connected.
Operation system return error Your Operating System cannot rec-
ognize your scanner.
„ Confirm that the Micro USB Cable
connecting the scanner to the
computer is properly connected.
„ Restart the computer.
Page: 49
Troubleshooting
45
8
Troubleshooting
Scanning difficulties
Calibration failed. Please reboot the
machine.
The calibration failed for some rea-
son. For example, the Calibration
Sheet is not inserted in the correct di-
rection.
„ Remove the Micro USB Cable
from your computer. Reconnect
the Micro USB Cable to the com-
puter, and perform the calibration
again.
„ Insert the Calibration Sheet in the
correct direction.
• For Windows®: to perform the cal-
ibration using software, see Cali-
bration using software (for
Windows®) on page 37.
• For Macintosh: to perform the cal-
ibration using software, see Cali-
bration using software (for
Macintosh) on page 40.
Difficulty Cause Suggestions
My scanner does not
turn on.
The supplied Micro USB Cable is not
connected securely.
Make sure the Micro USB Cable is securely con-
nected to your scanner and computer.
My computer does not
recognize the scanner
when it is connected
via the Micro USB
Cable.
Causes may vary. Make sure the Micro USB Cable is securely con-
nected to your scanner and computer. Remove the
Micro USB Cable and reconnect the Micro USB
Cable to your scanner and computer.
My scanned images
have black lines run-
ning through them,
blank spaces, or are of
overall bad quality.
This problem occurs if the image quality
between your scanner and computer is
not balanced or if a foreign object, such
as a paper clip or ripped paper, is stuck
in the scanner.
1. Check the document feeder slot and make sure
that the slot is clear. If foreign objects are found,
remove them from your scanner.
2. Calibrate your scanner (see Scanner Calibration
on page 37).
If scan quality is not improved after you calibrate
your scanner:
1. Clean the scanner (see Scanner Maintenance on
page 42).
2. Calibrate your scanner again.
Error message Cause Action
Page: 50
Troubleshooting
46
8
My scanned image is
missing.
The Document Guides are not adjusted
to fit the width of the document.
Adjust the Document Guide to fit the width of the
document.
The settings are not suitable for your
document. For example, a A4 docu-
ment was fed when Letter was selected
as document size.
Make sure the document size settings are suitable
for your document.
For Windows®
: see Paper settings on page 18.
For Macintosh: see Paper settings on page 28.
The scan speed is too
slow.
The resolution is not suitable for your
document.
Decrease the scanner resolution.
For Windows®
: see Image settings on page 17.
For Macintosh: see Image settings on page 25.
My scanner is con-
nected but it will not
feed my document or
do anything else.
Your document is not set correctly. Insert your document until you feel the top edge of
the document touch the inside of your scanner.
Your document is too thin or too thick. Check that your document is acceptable (see Doc-
ument Specifications on page 6).
If your document is not the problem:
1. Confirm that the Micro USB Cable connecting
your scanner to your computer is properly con-
nected.
2. Re-install the scanner driver from the DVD-ROM.
The scanner’s top cover is open. Close the top cover and start scanning again.
The document is
jammed.
Causes may vary. Open the scanner’s top cover and gently pull out
the document. Make sure that no piece of paper re-
mains in the scanner.
Your document is not acceptable for the
machine (for example, if the paper is
too long).
„ Make sure your document is acceptable for the
machine (see Document Specifications on
page 6).
„ Use the supplied Carrier Sheet (see Loading the
Carrier Sheet on page 10).
My scanner gets
warm.
It is normal for your scanner to emit a
small amount of heat after prolonged
use.
If there is a strange smell coming from the scanner
or the scanner feels a little bit hot to the touch, im-
mediately remove the Micro USB Cable from your
scanner and computer.
Difficulty Cause Suggestions

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